商务英语函电第二版 Unit 8 Shipment
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【精品】国际贸易 商务函电 英语版unit 8(可编辑
国际贸易 商务函电 英语版 unit 8
Contents
▪ Part One
Basic Knowledge Concerned
▪ Part Two
Letter-writing Guide
Other Commonly Used Expressions and Sentences ▪ Part Three
2.Indicating your decision: do or do not accept the packing requirements
We are ready to accept your packing requirements. 我们打算接受贵方的包装要求｡ We feel regretful to inform you that... 遗憾地告诉贵方……
Thanks for your packing guidance, but regret our inability to meet your request of the special packing material. 谢谢贵方的包装指示,不过遗憾的是我们没有能力满足贵方 对使用这种特殊包装材料的要求｡
a packing list to confirm the detailed information of the shipment of cargo exported. From the packing list, the buyer and the carrier can determine in how many packages the whole lot is packed and the particular items in each package. We can also regard a packing list as a more specific version of a commercial invoice without price information.
Contents
▪ Part One
Basic Knowledge Concerned
▪ Part Two
Letter-writing Guide
Other Commonly Used Expressions and Sentences ▪ Part Three
2.Indicating your decision: do or do not accept the packing requirements
We are ready to accept your packing requirements. 我们打算接受贵方的包装要求｡ We feel regretful to inform you that... 遗憾地告诉贵方……
Thanks for your packing guidance, but regret our inability to meet your request of the special packing material. 谢谢贵方的包装指示,不过遗憾的是我们没有能力满足贵方 对使用这种特殊包装材料的要求｡
a packing list to confirm the detailed information of the shipment of cargo exported. From the packing list, the buyer and the carrier can determine in how many packages the whole lot is packed and the particular items in each package. We can also regard a packing list as a more specific version of a commercial invoice without price information.
函电(unit8订单)
The normal practice is that buyers fill in a
company’s printed order form, normally called “purchasing order”. Alternatively, the buyers compose a letter of order which includes full and clear essential details such as quality, quantities, prices, packing, shipment, terms of payment, etc.
The seller can either fully accept the order, or make counter offers, or reject the order.
However, when an order is placed by a buyer in reply to a seller’s firm offer within its validity, the seller is obliged to supply the goods. Such an order becomes a contract in effect.
Once an order is accepted, it is deemed as a contract between the seller and the buyer. Both parties should strictly fulfill their obligations.
2. how to write an order.
If the order turns out to be satisfactory, we’ll place further orders with you.
company’s printed order form, normally called “purchasing order”. Alternatively, the buyers compose a letter of order which includes full and clear essential details such as quality, quantities, prices, packing, shipment, terms of payment, etc.
The seller can either fully accept the order, or make counter offers, or reject the order.
However, when an order is placed by a buyer in reply to a seller’s firm offer within its validity, the seller is obliged to supply the goods. Such an order becomes a contract in effect.
Once an order is accepted, it is deemed as a contract between the seller and the buyer. Both parties should strictly fulfill their obligations.
2. how to write an order.
If the order turns out to be satisfactory, we’ll place further orders with you.
外贸英语函电教程Unit 8 Shipping
Activity 2 Emails about shipping
Email 1 D
From: To: Subject: Dear Crystal,
Rebecca@ crystal@ Order No. 123
With reference to our Order No. 123, we wish to remind you that we have had no news from you about shipment for the goods.
Best regards, Crystal
Activity 2 Emails about shipping
Email 3 E
From:
Rebecca@
To:
crystal@
Subject:
Order No. 123
Dear Crystal,
As per our Order No. 123, the shipment date is around Oct. 10th.
I have contacted the forwarder, and was informed that the cargo cut-off date is Oct. 5th and the ETD would be Oct. 8th.
But the CBM is just 19.2, and couldn’t fill a full 20’ GP. Would you like to ship them by LCL or FCL?
Activity 1 What do you care about?
Importers care about:
• when the goods will be shipped • when the goods will arrive • whether the goods arrive in perfect condition • ……
BEC 8
Key to Exercises
Dear Sir or Madam, We are in receipt of your letter requesting us to book the shipping space. In reply, we regret to say that the space of the ship you required has been fully booked. So we booked the space on S.S. HUANGHE which is scheduled to sail for your port on or about March 2 with transshipment at Hong Kong. Please amend the L/C immediately as allowing transshipment and partial shipment. Your kind comprehension in this respect will be highly appreciated. Yours faithfully,
II. Basic Expressions
1. Stating packing and marking requirements: P117, 131.
A. Each of the goods will be packed in / wrapped in a poly bag, half dozen to a box and 10 dozens to a wooden case. Carton E.g. Toys are to be packed in cartons of 50 pieces each B. Please pack one TV set to a cardboard box, 4 sets to a wooden case suitable for export. / to stand rough handling during transit E.g. Our nail trimmers are packed in boxes of one dozen each, 100 boxes to a carton lined with waterproof paper. C. On the outer packing please mark the place of origin, the port of destination and the order number. In addition, directive marks like KEEP DRY, KEEP AWAY FROM PRESSURE, etc. should also be indicated / Please mark the bales with…/ stencil our shipping marks…
外贸函电 8 Packing and Shipment
❖Packing has become one of important means of competition.
Types of Packing ❖There are two types of packing.
▪ Transportation packing, large packing or outer packing.
check
Outer Packing Containers
❖ Bag
Outer Packing Containers: Bale
❖ Sack
Can
❖ Case
Carton
❖ Box ❖` ❖ Crate
Container Pallet
❖ Drum
Sometimes, stuffing materials are necessary.
Marking
Outer packing must be marked. Marks may be a combination of simple shapes, letters and numbers and words.
Conventionally, outer marks mainly include transport marks, directive marks and warning marks.
Transport marks Transport marks consist of:
1. Consignee’s name 2. Number of the contract or the L/C 3. The port of destination 4. Numbers of the packed goods
Warning marks
Types of Packing ❖There are two types of packing.
▪ Transportation packing, large packing or outer packing.
check
Outer Packing Containers
❖ Bag
Outer Packing Containers: Bale
❖ Sack
Can
❖ Case
Carton
❖ Box ❖` ❖ Crate
Container Pallet
❖ Drum
Sometimes, stuffing materials are necessary.
Marking
Outer packing must be marked. Marks may be a combination of simple shapes, letters and numbers and words.
Conventionally, outer marks mainly include transport marks, directive marks and warning marks.
Transport marks Transport marks consist of:
1. Consignee’s name 2. Number of the contract or the L/C 3. The port of destination 4. Numbers of the packed goods
Warning marks
外贸英语函电.Chapter8
We look forward to receiving your shipping advice and thank you in advance.
Notes
Packing:
Large packing/outer packing (Packing for transportation 运输包装) Small packing/inner packing (Packing for sales 销售包装)
Example.
Dear Sirs, 30 metri
We are now pleased to inform you that we have shipped the above goods on board s.s. “Wuxi” which sails for your port tomorrow.
Notes
Unit packing: Bag Sack Carton Case Box Crate Drum Can, Tin Bundle Combined packing: Container Pallet Bg; Bgs 袋 Sx; Sxs 麻袋 Ctn; Ctns 硬纸箱 C/; C/s 箱子 Bx 盒 Crt 板条箱 Drm 桶 罐头 Bdle 捆 集装箱 货盘（tray底盘; platform平板）
Example…
The tea under the captioned contract should be packed in international standard tea boxes, 24 boxes on a pallet, 10 pallets in an FCL container. On the outer packing please mark our initials SCC in a diamond, under which the port of destination and our order number should be stenciled. In addition, warning marks like KEEP DRY, USE NO HOOK, etc. should also be indicated.
《外贸英语函电》(第二版)习题答案
《外贸英语函电》（第二版）习题答案Chapter 1 key to exercises1. Translate the following terms.（1）inside address 封内地址（2）salutation 称呼（3）complimentary close 结尾敬语（4）Ref. No. 参考编号（5）enclosure 附件（6）P.O.Box 邮箱（7）postscript 附言（8）full block style 齐头式2. Answer the following questions.（1）How many formats of business letters do we use today? What are they?Three formats are used in writing business letter. They are full block style, modified block style and indented style.（2）What are the standard parts of a business letter?There are seven standard parts which includes letterhead, date, inside address, salutation, body of the letter, complimentary close and signature.（3）What kinds of information should be written on an envelop? And what are their positions?The information of the sender and the receiver should be written on an envelop. The information of the sender is at the top-left corner, while the information of the receiver is almost in the middle of the envelop.3. Complete the structure of the following business letter which is with full block style and write down the names of the missing parts in the boxes.Date Body of the letter Complimentary closeChapter 2key to exercises1.Translate the following terms.(1) 传真信号; (2) 传真机储存器已满; (3) 电子邮件; (4) 通信错误，传输信号不好;(5) 接收方传真机忙，传真机重拨2.Translate the following sentences into English.(1)We have to apologize to you for not answering your letter in time.(2)Please confirm the order and e-mail a shipping schedule.(3)As soon as the goods are available, we’ll inform you by fax.(4)If you find our offer acceptable, please fax us for confirmation.(5)We are e-mailing you to enquire whether you’d be willing to establish business relation s with us.3.Translate the following sentences into Chinese.(1)如果存取文件有任何问题请和我联系。
新编外贸英语函电写作教程Unit 8 Shipment
2、解释原因，提出解决方案
Due to the hurricane, the earliest steamer sailing for your port is ..., scheduled to leave on ... （由于飓风影响，最快驶往目的港的船定于……日开船。） We’d highly recommend you to have transshipment through ... （我们建议您经……港转运。）
No. ... which is set to effect shipment on...（订单…号兹定 于…发货，烦请贵方注意。）
2018/6/17 9
Writing Model-Structure
2.进一步陈述事项，补充理由
As the goods we ordered are urgently required, we request you to ship them by the first available vessel. （由于我方急需该批货物，请装最早的货船发货。） Upon receipt of the above-mentioned L/C, please do make delivery of the goods on time. （玆请贵方见证发货。）
Please do make delivery of the goods on time as any
delay in shipment would bring our goods out of the best sale season and result in harm to our future business.
2018/6/17
13
Writing Model-Structure
Due to the hurricane, the earliest steamer sailing for your port is ..., scheduled to leave on ... （由于飓风影响，最快驶往目的港的船定于……日开船。） We’d highly recommend you to have transshipment through ... （我们建议您经……港转运。）
No. ... which is set to effect shipment on...（订单…号兹定 于…发货，烦请贵方注意。）
2018/6/17 9
Writing Model-Structure
2.进一步陈述事项，补充理由
As the goods we ordered are urgently required, we request you to ship them by the first available vessel. （由于我方急需该批货物，请装最早的货船发货。） Upon receipt of the above-mentioned L/C, please do make delivery of the goods on time. （玆请贵方见证发货。）
Please do make delivery of the goods on time as any
delay in shipment would bring our goods out of the best sale season and result in harm to our future business.
2018/6/17
13
Writing Model-Structure
外贸英语函电Unit Eight
Please instruct your bank to make the necessary
amendments of the L/C. 请通知您方银行做必要的修改。 to amend…as 将……改为
Please amend the L/C as allowing partial shipments. 请将信用证改为可以分批装运。
3．to ask extension of要求延长
We are cabling you today asking for a two week extension
of the L/C. 我们电传通知您将信用证延期两周。 4．We regret we can't accept "Cash against Documents" o
修改信用证应注意以下几点： 1．只有买方(开证人)有权决定是否接受修改信用证。 2．只有卖方(受益人)有权决定是否接受信用证修改。
3． 凡是需要修改的内容,应做到一次性提出,避免 多次修改信用证的情况。
4． 对于不可Biblioteka 消信用证中任何条款的修改,都必 须取得买方或卖方的同意后才能生效。
5． 收到信用证修改后,应及时检查修改内容是否 符合要求，并分别按情况表示接受、拒绝或重 新提出修改。
this order at your price of $500; we must, therefore, ask
you to cancel. 非常遗憾地通知贵公司，因为购货人对贵公司价格500元不 予确认，因此要求您取消此订单。 9．Your refusal to amend the L/C is equivalent to cancellati
1．to find discrepancy发现差异
amendments of the L/C. 请通知您方银行做必要的修改。 to amend…as 将……改为
Please amend the L/C as allowing partial shipments. 请将信用证改为可以分批装运。
3．to ask extension of要求延长
We are cabling you today asking for a two week extension
of the L/C. 我们电传通知您将信用证延期两周。 4．We regret we can't accept "Cash against Documents" o
修改信用证应注意以下几点： 1．只有买方(开证人)有权决定是否接受修改信用证。 2．只有卖方(受益人)有权决定是否接受信用证修改。
3． 凡是需要修改的内容,应做到一次性提出,避免 多次修改信用证的情况。
4． 对于不可Biblioteka 消信用证中任何条款的修改,都必 须取得买方或卖方的同意后才能生效。
5． 收到信用证修改后,应及时检查修改内容是否 符合要求，并分别按情况表示接受、拒绝或重 新提出修改。
this order at your price of $500; we must, therefore, ask
you to cancel. 非常遗憾地通知贵公司，因为购货人对贵公司价格500元不 予确认，因此要求您取消此订单。 9．Your refusal to amend the L/C is equivalent to cancellati
1．to find discrepancy发现差异
Unit eight外贸函电
E-mail 2
Titanium Ores 锡矿石 The high quality of our products and the smooth execution of your first order leads to further cooperation between us. 我方高质量的产品以及贵方首次订单的顺利执行使 得我们进行进一步的合作。 Execution of an order ? After an order is placed and a contract is signed, it is time to fulfill or execute the order, including make payments, packing, shipping, the insurance and so on.
When ?
1. In which situation, can a short form of contract, i.e. a Sales Confirmation or a Purchase Order be possibly used? a high degree of trust between the exporter and importer; with relative small amount 2. In which situation, can a long form of contract, i.e. a sales contract or a purchase contract be possibly used? a comparatively low degree of trust; the transacted goods are complicated; with a larger total amount
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charter a ship or book shipping space and arrange insurance.
IV. Shipping Advice
After making shipment, the seller should, no matter on what trade terms the transaction is concluded, promptly advise the buyer of its completeness in order to help the latter to take out insurance
III. Notice of Cargo Readiness
Under FOB terms, the seller shall, within a reasonable period of
time, send to the buyer by fax/email a “X X days’ (definite) notice of cargo readiness” in order to leave ample time for the latter to
II. Shipping Instructions
Before shipment, the buyer sometimes sends his shipping requirements to the seller, informing him in writing of the packing, shipping marks and mode of transport, etc., known as the Shipping Instructions.
Unit Eight
Shipment
Part One: Teaching Aims & Requirements
1. Help students to get some basic knowledge about shipment in International Trade, such as the items to be included in the Shipment Clause in the Contract, shipping instructions, notices of cargo readiness and Shipping Advice, among which the last one is the most important document. 2. Help students to study the example letters regarding shipment and learn some useful words and expressions in this business step. 3. Help students to learn how to write such kind of letters, especially the letters giving Shipping Advice. 4. Help students to have some idea about shipping documents, especially Bill of Lading, which is the most important one in ocean marine transport.
and accept the goods. Such a notice is called Shipping Advice.
பைடு நூலகம்
It should include: 1) Contract and/or L/C number(s); 2) Name of commodity; 3) Number of packages; 4) Total quantity shipped; 5) Name of the vessel; 6) Sailing date of the vessel (ETD, ETA); 7) Total value of the shipment; 8) Gross weight and net weight. Nowadays, Shipping Advice is often sent by fax or email. If there is a stipulation regarding this in the L/C and/or the Contract, the sell should by no means neglect it. He must fulfill his obligations by giving the shipping advice in strict accordance with the stipulation, which is used as a negotiating document to be delivered to the bank.
Part Two: Background Knowledge
I. The items to be included in the shipment clause
Shipment is one of the important links in import and export trade. The terms of shipment cover mainly the mode of shipment, time of shipment, port of shipment and port of destination, shipping documents, partial shipment, transshipment, etc., which should be explicitly stipulated in the contract.