课件Unitone秘书

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秘书英语unit 1PPT课件

（）1. Wang Lin’s English is not good enough to handle telephone calls in English.
（）2. Wang Lin has several years of work experience. （）3. Wang Lin has taken courses in Secretarial Principles and
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C. Substitution Drills The HR manager asked me to come here for an interview. Please take a seat and have some water. D. Simulated Speaking Student A:
1. Have you ever had an interview? 2. What kind of clothing is appropriate on busionents (要素) a resume should contain.
financial（金融的） matters， have good judgement and be able to resolve problems， be able to prioritise（办事分轻重） and manage a heavy workload
（工作量）.
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Warm-up
A. Look at the pictures and match them with the words or phrases in the box.
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第一部分
整体概述
THE FIRST PART OF THE OVERALL OVERVIEW, PLEASE SUMMARIZE THE CONTENT

秘书英语(ppt175)

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other person wait around for your call.
h
Unit 1 Read to Know
Section A : Phone Call Etiquette ✓ Read the passage and answer questions:
1. What does this passage mainly talk about? 2. What will you say when you receive a call? 3. What does the word “white lies” mean in the text?
4. When you misdial, you should apologize rather than
simply hanging up without an explanation.
5. Smile when you answer the phone. Even though he or she can’t
✓ Chinese-English Translation (PracticeⅢ)
1. Without a cod of ethics, work would turn into a chaos.
2. Smiling while you speak on the phone can make the listener
When you are out of the office or away from your desk for more than a few minutes, forward your phone to voicemail.
If the caller has reached a wrong number, be courteous. If possible, take the time to find out where they should be calling/to whom they should be speaking.

文秘英语PPT课件

the corresponding English equivalents.
executive is away?
• What should a secretary do with different documents
• What recommendations can a secretary make?
Reading A: Homework
• Finish all the exercises in Reading A. • Preview Reading B.
• 2. What skills should a secretary possess?
Reading A: Reading Activities
New words and Expressions: Try to find out
the corresponding English equivalents.
English for Secretary
Email: Mobile:
Unit 1 Professional Secretary
• Reading A: 2 Periods • Reading B: 2 Periods • Simulated Writing & Listening and
Speaking: 2 Periods
• 英语公务信函的书写格式有三种：缩进式（ Indented Style)、齐头式（Blocked Style)、混合式（Modified Style）
Unit 2 Observing Proper Office Etiquette
• Reading A: 2 Periods • Reading B: 2 Periods • Simulated Writing & Listening and

英语课件-unit1

2 018
英语课件
UNIT 1—Working Together
01 Lead-in 02 Listening & Speaking 03 Reading & Writing 04 Language in Use 05 Problem Solving
Unit Goals
Learners should be able to understand the talk about workmates talk about co-workers' behaviors read about working with different people write about how to deal with difficult co-workers.
01 Lead-in Memo
Lead-in
The following is tina's memo - a list of things to do. Match the pictures with the persons she needs to call.
Memo ① 19 : 00 a.m. talk with co-workers（同事） about the working plan ② 11: 30 a.m. phone a client(客户) for the next meeting ③ 2: 10 p.m. ask the secretary (秘书) to print a report ④ 3: 00 p.m. give the technician (技师) a call about the computer
keep…in mind learn the ropes as often as possible have nothing to do with

秘书英语Unit 1

Part 1 Secretary Routine文秘办公Unit 1 Letter, Fax and Telegram信件、传真和电报Top Sentence典型例句1. Please send a contract to XYZ Company about project A and urge them to sign the offer as soon as possible.请给XYZ公司寄一份关于A工程的合同，并催促他们尽快还盘。

2. Would you please send this fax together with the contract terms to Mr. Smith? 请你将此传真连同合约条款一起发给史密斯先生好吗？3. Process the letters yourself and keep them on files.你自己处理这些信件，然后存档。

4. This is an urgent letter which should sent by registered express airmail.这是一封急信，需用航空挂号快递寄出。

5. The others are ordinary letters. You may send them by surface mail.其他的都是普通信件，用平信寄出就行了。

6. Should I enclose this commercial paper with this letter?我要不要随信附寄这份商业文件呢？7. I want to send a cable first, then send an invoice.我想发一个电报并邮寄一张发票。

Word and Phrases生词与词组acknowlege告知收到，答谢clear清楚的，清晰的fax传真out of order故障page number页码receipt接收Fashion Coversations轻松会话Dialogue 1A: Annie, would you mind coming in for a while? 安妮，请进来一下好吗？B: Sure, sir. 好的，先生。

秘书英语_Unit_1

5）附件

这部分视具体情况而定，如有详细的简历或用人单位需要的材料附在求职信中时，需要注明。参考例句： 1.You will find enclosed an outline of my education and business training and copies of two letters of recommendation. 2.Enclosed please find a resume and a photo. 3.A copy of my transcript is enclosed. 4.Enclosed you will find a letter of recommendation from my former teacher of English.

本人能力参考例句：

1.I am able to take dictation in English and translate it rapidly into Chinese. 2.I have received an English education, and have a slight knowledge of Spanish‘s took a Spanish course in college. 3.I have been at the City Commercial College, where I have acquired a knowledge of English, mathematics and elementary business practice. 4.I have just left school, but have a good knowledge of English. 5.At school I won a scholarship and the first prize in a speech contest. 6.I am a graduate of Hong Kong University, and have in addition an M.A.degree from UCLA. 7.Since leaving school, I have attended Typewriting and Shorthand classes, and have now attained a speed of fifty and ninety words respectively.

unit 1 介绍秘书工作

பைடு நூலகம்
10. 老板和秘书之间要互相信任，要彼此负责任，这对于整个公司至关重要，也有助于提高工作效率。
Situational Dialogues： Dialogues：
Situation 1: Ma Li, specializing in bilingual secretary, is soon to graduate from Xi’an Foreign Languages University. Now she is receiving an interview for a secretary post in a foreign trade company.
[5]They prefer jobs where they are not pressured to do things that go against their sense of right and wrong. 本句中有两个定语从句， where they are not pressured to do things修饰先行词jobs；that go against their sense of right and wrong修饰先行词things。
[2] Secretaries spend much of their day dealing with information. In addition, they organize and maintain paper and electronic files. 本句中，主体结构为spend some time (in) doing sth.，其中doing sth.部分为介词in的宾语。请看下例：
Part 2 Text A:
• Text A: Secretaries • New Words • Phrases and Expressions • Notes • Exercises

秘书英语Unit1 How to Become a Competemt Secretary

1.1 Sprsking Module
Task Two Pair Work
B: That’s of great help. Well, if someone calls in to set up an appointment and on checking the diary you see it’s quite full, what should I do? A: Let them know the earliest they could see your boss. If it is quite a while away, say, a week or so, ask if it could be dealt with over the phone. If so, let them know you could arrange for the boss to give them a call as early as tomorrow. B: I see. A: Well, it is worth mentioning that if clients arrive early for their appointment, offer them a cup of tea or coffee. Always have some reading materials available to occupy them too. B: It’s very kind of you to offer your great help for me. A: It’s my pleasure.
1.1 Sprsking Module
Task Two Pair Work
Direction: Work with your partner on the following conversation Tips for a Secretary, using it as guide when making up your own conversation.

四级职业秘书第一章PPT教学课件

9.办公室事务管理：库存管理、进货保管、紧急事故的处理、办公设备及用品的采购等。
10.法律知识：公司法、合同法、劳动法等相关法律常识。
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工作实务题主要偏重实际操作，包括某项工作的方法、内容、写作的格式等等，并且形式很灵活，
如拟写一份完整的库存管理方法，以备忘录的格式，通过电子邮件发送给某某经理等。
(2)取得四级秘书职业资格证书，连续从事本职业工作5年以上；
(3)取得大学本科毕业证书，并连续从事本职业工作2年以上。
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4.二级秘书(具备以下条件之一者)： (1)取得三级秘书职业资格证书，连续从事本职业工作4年以上，经二级秘书正规培训达规定标准学时数，并取得结业证书； (2)取得三级秘书职业资格证书，连续从事本职业工作6年以上； (3)取得大学本科毕业证书，并连续从事本职业工作4年以上。
4.综合测试：涉外秘书的英语考试包括听力题、选择题、写作题。
5.业绩评估：专家对考生提供的个人工作业绩记录进行综合评审。
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录像题中经常考核的主要有以下知识点：
1.办公室环境：办公室、会议室、会客室的布局、布置、卫生清洁状况，办公用品的摆放是否合理，办公室光线是否充足、有无绿色植物等。
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录像题中经常考核的主要有以下知识点：
5.日常写作：会议通知、请柬、介绍信、协议书、合同等文种的写作是否规范等。
6.沟通方面：包括沟通的基本技能、具体技能要求和内容等。
7.会议管理：会议前的筹备工作、会中的服务工作、会后的善后工作、会议协调等。
8.档案信息管理：档案收集方法、档案收集流程、档案信息管理、信息开发工作等。

秘书英语unit 1 Introduction to Secretarial Work

examination.
Vocabulary
• 5. maintain vt. 保持；继续 • go on with something · • I maintain friendly relations with my neighbours. 我和邻居保持友好。 • 6. implement vt. 执行；履行 • perform or carry out · • We should implement the company„s decisions. 我们应贯彻执行公司的决议。
• 5,人力主管:(高翔) • 把握公司人力资源管理发展方向,不断建立完善公司人力资源管理中培训体系,岗位责任体系及考核体系 ,同时根据公司的发展战略,及时调整制定出符合公司的人才战略及人力资源管理模式. • 6,行政主管(马贵生): • 负责公司固定资产,办公用品的采购和管理;负责公司内部的环境建设与管理和公司的后勤保障等工作 ;公司员工福利管理;配合行政外协不断完善发展公司行政管理体系.
Language points
• 1.apart from… prep. 另外；除去 besides • Apart from the cost, it will take a lot of time. 除了费钱以外，还要花很多时间。 • 2.a variety of … a. all kinds of …/ various • 3.to begin with… adv. 首先first; in the first place · • To begin with, we must consider the problem • 首先，我们必须全面地考虑这个问题。
• • • • • •
3,总经理秘书(陈玉): 起草总经理讲话稿,并负责公司重要会议的记录及会议纪要的整理;负责总经理签发文件的起草,打印, 登记和存档工作;协助总经理的日程安排,为总经理接见访客做好预约工作.负责公司公文管理,档案管理工作.配合企划主管进行相关工作.

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assist v.
Phrase:
援助, 帮助, 协助
assist sb. to do sth. / in doing sth.
--- She assisted her mother to clean the dishes. /
in cleaning the dishes.
Can you use it?
employ v. 雇佣
--- We really need to employ someone as an assistant to help with all this paperwork.
我们太需要雇一名助手，帮忙处理这些文件。 Can you use it? 你们公司雇佣了多少人？ --- How many people does your company employ？
arrangement n. 安排，布置 --- They have made all the arrangements for a huge party.
他们的盛大聚会已安全准备就绪。 Can you use it? 只有预先跟银行做好安排，你才可以从这个帐号提款。 --- You can only withdraw money from the account by arrangement with the bank.
我们协助警察抓住了小偷。 --- We assisted the police to catch the thief on the bus yesterday.
n. assistant 助手 --- The manager’s assistant is young but very helpful.
First, a secretary has to assist their boss in the daily office work. For example, a secretary should deal with messages in various forms like business letters, phone calls, faxes, e-mails and so on. They may also receive visitors and sometimes show them around the company.
direction
n. 1）(常用复数）指示，说明，指引
--- Directions about putting the parts together are printed on the card. 组合各种零件的说明印在卡片上。 2）方向 --- “No, go that way,” I said, pointing in the opposite direction. “不，往那边走。” 我指着相反的方向说。
employer
ቤተ መጻሕፍቲ ባይዱ
n. 雇主，上司
--- Some employers are not willing to take on new workers. 有些雇主不愿意接纳新的员工。
employee n. 雇员
--- The number of employees in the company has increased a lot in the past two years. 过去两年中，公司雇员的数量增加了不少。
What does “minute” mean in the following sentences?
1)Give me five minutes and I’ll be ready. 2)The profits had fallen to an all-time low according to the minute.
What kind of persons are they? Yes, they are caring, warm-hearted, hardworking and outgoing.
2. What kind of clothes do you think a secretary
should wear?
arrange
v.
1) 安排，协商
--- My mother arranged an appointment for me with the dentist. 我妈妈替我向牙医预约挂号。
2）布置 --- She arranged the flowers beautifully in the vase. 她把花漂亮地插在花瓶里。 Can you use it? 我正设法把工作作个安排，以便下个星期可以请假一两天。 --- I’m trying to arrange my work so that I can have a couple of days off next week.
suit
evening dress sports shirt
jeans
4. If you are a secretary, what kind of boss do
you like to work with? The ability of making decisions
kind & thoughtful
easy-going shout at the employees loudly
5. What kind of things should a secretary do
in the office?
deal with business letters receive visitors make appointments arrange all kinds of business meetings prepare business travels for their boss be able to use computers well.
Next a secretary should make appointments for their boss and keep a schedule. they should be able to arrange all kinds of business meetings well. During the meeting, a secretary may take minutes and then give them to the boss. A secretary should also learn to take shorthand and be able to prepare reports by the boss according to his oral or written directions. So good business writing skills are essential for secretaries. Another duty of a secretary is to arrange business itineraries and get everything ready for the boss’ travel. Therefore booking plane or train tickets and reserving the hotel for the boss are important jobs.
n. 书
--- Seats (for the theatre) can be booked from 10 am. to 6 pm.
戏院的订座时间自上午十时起至下午6时止。 Can you use it? 你为老板订好了宾馆的房间了吗？ --- Have you booked the hotel for the boss?
Besides, a secretary should be able to use computers software, such as: Microsoft Office outlook, Microsoft Office Word, Microsoft Office Excel, etc. And they must use fax machine and copier skillfully. New application software requires a secretary to have ability to learn new things.
Text Study
Unit One
Understanding a Secretary’s Job
A secretary is an assistant to the employer. They have to do a lot of things for their boss everyday. They may be the boss’ “right-hand person” and also a “Jack of all trades”.
reserve
v. 1) 预定，预约
--- They have reserved a table for four at China Hotel. 他们在中国大酒店预定了四人的饭菜。
2）储存，保存 --- You’d better reserve your strength for tomorrow’s climb. 明天要爬山，你最好留点力气。 Can you use it? 我打电话给宾馆预订一个星期的一个双人房。 --- I rang the hotel to reserve a double room for a week.
Fill in the blanks with “ employ, employer, employee”
employer It’s said the ____________ of the company is very employs many __________________ employees to capable. He __________ work for him.