《外贸英语函电》（第⼆版）习题答案《外贸英语函电》（第⼆版）习题答案Chapter 1 key to exercises1. Translate the following terms.（1）inside address 封内地址（2）salutation 称呼（3）complimentary close 结尾敬语（4）Ref. No. 参考编号（5）enclosure 附件（6）P.O.Box 邮箱（7）postscript 附⾔（8）full block style 齐头式2. Answer the following questions.（1）How many formats of business letters do we use today? What are they?Three formats are used in writing business letter. They are full block style, modified block style and indented style.（2）What are the standard parts of a business letter?There are seven standard parts which includes letterhead, date, inside address, salutation, body of the letter, complimentary close and signature.（3）What kinds of information should be written on an envelop? And what are their positions?The information of the sender and the receiver should be written on an envelop. The information of the sender is at the top-left corner, while the information of the receiver is almost in the middle of the envelop.3. Complete the structure of the following business letter which is with full block style and write down the names of the missing parts in the boxes.Date Body of the letter Complimentary closeChapter 2key to exercises1.Translate the following terms.(1) 传真信号; (2) 传真机储存器已满; (3) 电⼦邮件; (4) 通信错误，传输信号不好;(5) 接收⽅传真机忙，传真机重拨2.Translate the following sentences into English.(1)We have to apologize to you for not answering your letter in time.(2)Please confirm the order and e-mail a shipping schedule.(3)As soon as the goods are available, we’ll inform you by fax.(4)If you find our offer acceptable, please fax us for confirmation.(5)We are e-mailing you to enquire whether you’d be willing to establish business relation s with us.3.Translate the following sentences into Chinese.(1)如果存取⽂件有任何问题请和我联系。
Business Letter StylesModified Block Style: With this business letter format, the body of the letter is left justified and single-spaced. The date and closing, however, are in alignment in the center of the page.Block Style: when using this business letter format, the entire letter is left justified and single-spaced except for a double space between paragraphs.Semiblock Style: similar to the modified block business letter style except that each paragraph is indented instead of left justified.Indentation FormatsBusiness letters generally conform to one of four indentation formats: Block,Semi-Block, Modified Block, and Modified Semi-Block. Put simply, "Semi-" means that the first lines of paragraphs are indented缩进; "Modified" means that the sender's address, date, and closing are significantly indented.BlockIn a Block format letter, (1) all text is aligned 对齐到to the left margin, (2) paragraphs are not indented. 3) parts and paragraphs are separated by double or triple spacing.Semi-BlockIn a Semi-Block format letter, (1) all text is aligned to the left margin, (2) paragraphs are indented. Modified BlockIn a Modified Block format letter, (1) all text is aligned to the left margin, except for the author's address, date, and closing; and (2) paragraphs are not indented. The author's address, date, and closing are usually indented three inches from the left margin, but can be set anywhere to the right of the middle of the page, as long as all three elements are indented to the same position.Modified Semi-BlockIn a Modified Semi-Block format letter, (1) all text is aligned to the left margin, except for the author's address, date, and closing; and (2) paragraphs are indented. The author's address, date, and closing are usually indented three inches from the left margin, but can be set anywhere to the right of the middle of the page, as long as all three elements are indented to the same position.Line SpacingIn general, each element or paragraph of the letter is followed by a single blank line, except:∙the date, followed by three or four blank lines;∙the final content paragraph, followed by two blank lines;∙the valediction/closing, followed by three or four blank lines (enough for the sender to sign the letter); and∙the sender's title, followed by two blank lines.Example Template[SENDER'S NAME][SENDER'S ADDRESS][SENDER'S PHONE][SENDER'S E-MAIL][DATE][RECIPIENT W/O PREFIX][RECIPIENT'S TITLE][RECIPIENT'S COMPANY][RECIPIENT'S ADDRESS](Optional) Attention [DEPARTMENT/PERSON],Dear [RECIPIENT W/ PREFIX]:Re: [SUBJECT][CONTENT.][CONTENT.][VALEDICTION (Sincerely, Respectfully, Regards, etc.)],[SENDER][SENDER' TITLE]Enclosures ([NUMBER OF ENCLOSURES])cc: [CC RECIPIENT], [CC RECIPIENT TITLE][CC RECIPIENT], [CC RECIPIENT TITLE]Business Letter StylesNo matter which business letter style you choose to use in correspondence, it should be written on 8 ½ x 11 letterhead or stationery. The three styles of business letters are:∙Modified Block Style - Heading, close and signature are centered∙Block Style – Every part of the letter begins at the left margin∙Semi-block Style - The heading, close and signature are centered and paragraphs within the body of the letter are indentedModified Block Style Block StyleSemiblock StyleBusiness Letter FormatThere are several main sections that are consistent with every business letter format. When writing a business letter, be sure to include all components:The Heading: common with every business letter format, the heading contains your address and the date of writing.The Inside Address: included the name of the addressee, that person抯title or office, the name of the company or institution, and the full addressThe Salutation招呼: the formal greeting appears two lines lower than the inside address.The Body:use the body of your letter to explain the situation and to make your request or response. Make sure it is done in a straightforward and concise manner.The Complimentary 问候的Close:the complimentary close is inserted three lines below the last line of the body. The most common formulas are: Sincerely, Sincerely yours, Yours truly, Yours sincerely.Your Typed Name: in all business letters, there are usually four lines between the complimentary close and the typed name as you intend to sign it.Your Signature: always use blue or black ink. Match your signature and your typed name. Special Notation标注:lowest on the page, always flush left. Includes common notations to indicate: carbon copies,enclosed documents, etc...。
Letter writing尽管当今的科技发展已经将我们带进了数字时代，我们的日常生活也越来越离不开电话和互联网等先进的通讯方式，但是我们仍旧经常需要用书信来传达信息、表达情感。
在现代商务领域里，书信同样也是一种不可取代的沟通方式。
比如，当一家公司向另一家公司订购某种商品时，习惯的做法是在正式成交之前用书面的形式加以确认。
另外，在许多情况下，如果你只用口头形式来传达信息就会显得很不正式，也很没有礼貌。
比如，当你想要邀请某人在一个非常重要的场合做演讲时，口头的通知或邀请都会显得你没有诚意。
这时人们往往会想到用书信的形式来邀请对方，这样做就得体多了。
由此可见人类在沟通情感以及进行生意往来时，都是需要书信作桥梁的。
一封信是由信头、日期、编号、收信人情况、称呼、正文、主题、结束语、写信人签名、姓名和职位等几个主要部分构成的。
---请同时参看Unit 2b Arranging a company visit1. Writer’s address or company letterhead: at the top or in the top right-hand corner. The writer’s n ame is not at the top of the letter. 信头: 在信的顶端或右上角，写信人的姓名不留在信头部分。
一封信的信头包括写信人所在公司的名称、地址、邮政编码以及联系方式等。
如果一封信是以个人名义写的，那么写信人可以省略公司名称这一项，只要写上他的住址和联系方式就可以了。
2．Date：on the right. Various forms of the date are possible.日期: 在信纸的右端。
日期的写法可以采取多种形式。
实际上，在很多正式信件中日期的位置是很灵活的。
它既可以出现在写信人地址的下面（信的右端）；也可以出现在收信人地址的上面（信的左端）；还可以出现在收信人地址的下面（信的左端）。
