Orders and Acknowledge 经管类课件

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Unit-5--Orders-and-AcknowledgementPPT课件

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The structure of letter-2
Part 1 The opening part: acknowledgment
Part 2 The following part: positive attitude to accept the bargaining
Part 3 The closing part: the seller’s hope to receive early order
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Language Points
6． conclude v. 达成 e.g. We are glad to have concluded this transaction with you.我很高兴和你方达成了这笔交易。 conclusion n. (由推理而得出的)信念或意见，结论 e.g. I came to/reached the conclusion that we must do business with foreign countries on the basis of equality and mutual benefit.我认为我们在平
Be familiar with the structure of acceptance letters Learn the writing skills of acceptance letters Practice writing acceptance letters
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Teaching focus

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Letter-1 Seller’s Acceptance
Dear Sirs, Thank you for your counter offer of May 18 cotton shirts. We are pleased to confirm the following cable we have just dispatched. YOUR COUNTEROFFER MAY 18 ACCEPTED Please order, however, that we have specially accepted your request solely because we wish to make this the forerunner of many future orders from you. We hope you will send us your formal order by return, which we will execute with our best attention.

函电(unit8订单)

The normal practice is that buyers fill in a
company’s printed order form, normally called “purchasing order”. Alternatively, the buyers compose a letter of order which includes full and clear essential details such as quality, quantities, prices, packing, shipment, terms of payment, etc.
The seller can either fully accept the order, or make counter offers, or reject the order.
However, when an order is placed by a buyer in reply to a seller’s firm offer within its validity, the seller is obliged to supply the goods. Such an order becomes a contract in effect.
Once an order is accepted, it is deemed as a contract between the seller and the buyer. Both parties should strictly fulfill their obligations.
2. how to write an order.
If the order turns out to be satisfactory, we’ll place further orders with you.

Unit 6 Orders and Acknowledgements

2. Repeat the date and contents of the order.
3. Say you accept/book/enter/confirm the order, if you accept the order. 4. Comment on your product and offer your cooperation. 5. Do not just say you cannot do something but give reasons and offer your assistance.

order
v.
1.Messrs.J.Smith &Co. has ordered 180 color TV sets. 2.If you order before September, we can arrange 2,000 metric tons. 3.Can you supply the goods from stock if we order immediately?
从构成来看，它们多是由here或there或where与不同介词构成的复合词，代表着比较正式庄重的语气和语用目的。
dispatch / despatch
n. Please do your best to hasten the dispatch of our order No.65. v. We will do our best to dispatch the sur co-operation and look forward to receiving your further orders.
Yours sincerely
China National Imp.&

函电Chapter 5

When the seller accept the buyer’s order, a binding agreement comes into force, then both the sellers and buyers must fulfill the obligations required by law. The obligations of the buyers and sellers 1) The buyer’s obligations 2) The seller’s obligations
Learning Focus:
Be familiar with the obligations of the buyers and sellers under a binding agreement ; Know the requirements for writing an order and acknowledgement(Decide what information should be included in an order letter); Master typical words, phrases and expressions in writing such letters
(3) EXW: Ex works (trade terms) 工厂交货 (4) keep sb. informed of sth.: let sb. know the developments of sth. e.g. We will keep you fully informed of the process of your order. (5) fall short of: (to) be less than enough (for) e.g. Your order falls considerable short of the amount necessary to qualify for the maximum discount.

外贸函电Unit5OrdersandAcknowledgements

4) Close the letter with a confident expectation of delivery.
Useful expressions
a. We have pleasure in sending you an order for Cosmetics. 我们很高兴给贵方寄去化妆品订单。
Writing skills
In order to make your order a definite offer, the outline for order letters should be deductive:
1) Use direct language in the first sentence. State "Please ship", "Please send", "We would like to order", “We would like to purchase" to assure the seller of your definite purchase. Be sure to avoid those phrases like “I'm interested in", "I'd like to have the opportunity", "We are looking for", or other similar indefinite expressions.
b. We want the goods to be of exactly the same quality as that of those you previously supplied us. 我们希望此批订货质量与以前供应的完全一样。

Lesson8 Orders and acknowledgements汇总

货物。
Page 9
Please indicate whether you would like to ship separately or wait for 5 weeks until all the items are ready.
indicate：v表明；指出 ship separately 分批装运 eg: 请告知您想要分批装运，还是等待5周后所有物品一
Lesson 8 Orders and Acknowledgements
订单与确认单
Rokey
本文主要介绍下订单和确认订单的信函布局和写作技巧。
一、订单（Order）
订单可以是买方对报盘的接受，也可以是买方寄给卖方的购货单，属于购销合同的一部分。包括：商品名称、规格、数量、保证、价格、总金额、支付条件和交货期等。现行订单多已格式化，印刷订单，只需填写品名、数量和交货期。
订单布局开门见山，平铺直叙。
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例1：下订单
Dear David,
We order the following carpets and rugs:
Catalog No. Unit Price US$ Quantity Amount
货号
单价（美元）数量
金额
Total:总金额
英文金额大wledgement）收到客户订单，无论能否满足客户需求，都要及时回复确
认。若能满足，则确认订单及发货事宜；否则说明原因或者进一步寻求信息。时间表达法： 1.上旬：每月1-10号；the begining of 月份中旬：每月11-20号；the middle of 月份下旬：每月21-月末。the end of 月份 2.月份用缩写，in + 月份，若在具体某月某日，则用on.

unit_8Orders and acknowledgement

Introduction
An order is a written notification of purchase from buyers to sellers, demanding sellers to supply the goods and services in accordance with the order. Nowadays, many a big company
uses official printed order forms, which save time and ensure
that no information maybe ignored. • Sellers should acknowledge the receipt of orders in written form without delay, no matter he or she accepts or rejects them.
• If a buyer is interested in the seller’s letter or accepts the seller’s
• offer,he may send out an order form or an order letter.An order is a
• written notification of purchase from buyers to sellers, demanding • sellers to supply the goods and services in accordance with the • order.Nowadays,many a big company uses serially-numbered books of • order forms for their convenience and efficiency.Yet,in some

外贸函电 lesson 8 orders

常用外国货币单位：
•
United States Dollar (USD/US$) 美元 • Hong Kong Dollar (HKD) 港元 Singapore Dollar (S$) 新加坡元 Pound, Sterling (GBP) 英镑 Canadian Dollar (CAD) 加元 Australian Dollar (AUD) 澳大利亚元 Japanese Yen (JPY) 日元 Danish Krona (DKK, Kr.)丹麦克郎 Dutch Guilder (or Florin) (NLG) 荷兰盾 Norwegian Krona (NOK) 挪威克郎[nɔː'wiːdʒən] Swedish Krona (SEK) 瑞典克郎['swiːdiʃ] Euro (EUR) 欧元['jʊərəʊ] （现在使用欧元的国家有奥地利、
The buyers place an order after they studied the catalogues, price list, samples from the suppliers. If all the terms are satisfied with them, they will place an order. Usually, every company has their own Order Sheet (Order Form). 1) Express the source of your order (from the catalogues, price list, samples). 2) The detail of your order with your requests a. Name of commodity, Model No., Size, Color. b. Quantity c. Price d. Packing e. Date and way of shipment f. Payment terms. 3) Ask for the confirmation of your order from

经贸英文函电 unit 6 orders and acknowledgements

in one’s favor 以某人为受益人的 We will request our bankers to open an L/C in your favor upon receipt of your confirmation of this order. 一俟收到贵方关于此次定货的确认书，我方便要求银行开出以贵方为受益人的信用证。 cover v. 偿付 In order to cover our order, we have arranged with the Bank of China, Shanghai, a credit for US $ 1,000. 为支付我方定货，我方已联系中国银行上海分行开立1000美元的信用证。
satisfy v. 使……满意或满足 We are not satisfied with the shipment. The quality of your new product satisfies us in every respect. as per 按照,参照 We handle all kinds of light industrial products, as per the list attached. We are pleased to confirm the faxes exchanged between us as per the copies attached.
(1) pacing an first order Dear sirs, Thank you for your letter of 12th July sending us patterns of cotton prints. We find both quality and prices satisfactory and are pleased to give you an order for the following items on the understanding that they will be supplied from current stock at the prices named. Quantity Pattern No. Prices (net) 300 yards 72 33p per yard 450 yards 82 38p per yard 300 yards 84 44p per yard (CIF Lagos) We expect to find a good market for these cottons and hope to place further and larger orders with you in the near future. Our usual terms of payment are cash against documents and we hope they will be acceptable to you. Meanwhile should you wish to make inquires concerning our financial standing, you may refer to our bank. The national bank of Nigeria, Lagos. Please send us your confirmation of sales in duplicate.

Chapter 5 Order and acknowledgement

Exercise
As you may not be aware of the wide range of products we deal in, we are enclosing a copy of our catalogue. We hope that our handling with your first order will lead to further business between us and mark the beginning of a happy working relationship. Yours faithfully,
Introduction
The following structure can be for your reference in placing an order:
1. Use direct language in the first paragraph to tell the seller of the buyer’s intention to place an order. 2. Describe what is being ordered in great detail. Indicate the catalog numbers, sizes, colors, prices, specifications and all other relevant information that will enable the seller to fill the order without any further questions. 3. Close the letter by expressing willingness to cooperate or suggesting future business dealings.

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The letter of acknowledgement usually i n c l u d e s : Express pleasure at receiving the order
Add a favorable comment on the goods ordered Include an assurance of prompt and careful attention Draw attention to other products likely to be of interest Hope foetter of order usually includes:
Refer the buyer to the previous contact, acknowledge that you have received the order Give the description in great detail of your order. (It starts with the typical and standard expression “Please send …”. The sequence of a number of items is necessary and should be clearly followed.) State the terms and form of payment and the anticipated date of delivery and the mode of transportation.
Orders and Acknowledge
Learning Objectives
By studying this unit, you will be able to: Know what are mainly included in order letters and why and how to confirm them Know the essential components of a letter to make orders and acknowledgement to them Master typical sentences and expressions in writing such letters
An order may cover accurate
and full descriptions of the
f1.oNaml leoof w i n g s p e c i f i c s : goods, catalogue No. and sample No.
2.Price of goods, including unit price, total value 3.Quality requirement, grade, model name/number and specification 4.Quantity of goods 5.Origin and material 6.weight, dimensions, color and pattern 7.Packing and marking 8.Terms of payment 9.Delivery requirements, including place, date, mode of transport, whether the order will be carriage paid or carriage forward, etc. 10.documents, such as B/L, Commercial Invoice, Insurance Policy 11.Special features and others, for example, alternatives if exact goods required are not available