用友软件u8系统用户操作手册（UFIDA U8 system user manual）UFIDA U8 system user manualI. system managementMain function:Reconciliation of sets of management, including the establishment, modification, backup, recovery, and delete accounting data.Unified management of the annual accounts, including the establishment, transfer, clear annual data, last year the data backup and restore the annual account data.Conduct unified planning, management and maintenance of operators and their rights.Clear the documents, lock, clear the abnormal tasks in time, etc..UFIDA Software default, the only system administrator for Admin, the initial password is empty. (suggest to reset the password)(1) how to set up accounts?The starting procedure UF ERP-U8 system service system management system (Admin operator) to determine the registration menu "account set menu set to enter the relevant account information (including account opening name, unit name, date, accounting system, accounting industry level dataaccuracy and length, etc.)(two) how do I set up an operator?Register with Admin, login, system management (i. e., the first 8 operations), permissions menuThe user adds input operator information (including operator code, name, password) to increase (increase here, confirm save)(three) how to set operator permissionsLogin system management with Admin identity (ibid.) "permission" menu permission first select the permissions set of account and accounting year, and then select the user to modify the authorization (i.e. in the relevant operation authority before me your attention, "+")If you want to set a user account manager, can be directly in the "tick" Account Supervisor(four) how to backup the accounting data?The system provides two backup modes: automatic backup and manual backupI. automatic backup: first, build a new folder on the local hard disk. The folder name is set as "UF automatic backup"". Then register with Admin, login system management (ditto), system menu"Auto backup plan" and "increase" input automatic plan number, automatic program name, the "frequency" for a week, "days" and "start time" is set according to the actual situation of the unit, "days" set for 7 days have already established a good selection of UF automatic backup folderThe last hit tick account and annual to choose the backup, click Add.Two, manual backup: first, on the local hard drive to build a new folder, folder name is set as "year + month + day manual backup", such as "20060925 manual backup."". Then take the Admin identity login system management (ditto) "account set menu" output "to choose the backup account check the system will automatically compress the process, wait a moment," select the backup "select just established" 20060925 manual backup "folder, click" confirm "" hard disk backup completed. "Ok. Finally, find the "20060925 manual backup" folder, and you will find two files, which show that manual backup is successful.Two, enterprise portal(1) basic setting1, operation methodRegister with operator as login, login, UF, U8 enterprise portal settings (enterprise portal, lower left), basic files2, special reminderThe content of the basic archives should be set according to the actual situation, not every item should be set up."Customer classification" refers to the unit in the day-to-day operation of the customer classification, and its classification standards are generally based on unit statistics need. So is the supplier classification. When setting, you must set the category and then set the file. If the customer is not selected when the account is set up, the supplier classification is not entered.In the setting of accounting subjects, if a subject chooses auxiliary accounting, then the subject does not need to set down subordinate detailed subjects, and the relevant detailed items are set in the corresponding basic setting. If the account receivable account, if the choice of auxiliary accounting "customer contact", then the subject of the relevant details should be set in the customer file.account setup is complete, or in new cash, bank subordinate subjects, such as the need to specify the cash bank accounts and cash flow based subjects, procedures for enterprise accounting archives portal settings specified to edit the specified subjects.When the initial balance is entered, the initial balance of the enterprise portal business ledger is set at the beginning of the entry periodIf a subject counts for quantity and foreign currency, the amount of the initial period and the balance of the foreigncurrency should be entered at the beginning of the entry period, and the amount of the local currency must be entered first, and then the amount of foreign currency balance will be entered.Non final course (data column is yellow), the balance is automatically calculated according to the balance of detail items.Red balance minus input?.The initial balance at the end of the certificate is read-only and cannot be modified.After the initial entry, the trial balance is made and the daily work can be done after the balance.(two) daily operation2.1 fill in the certificate1. document number: the system defaults automatically in chronological order. If you do not need the system automatic number, please hand number.Need to write the document number manual (mainly in vouchers, prompt whether vouchers off, "select" no "case), click the [[settings]] - GL - [options], click the" Edit "," modify system number "to" manual ", finally ok. This option can be modified at any time.2. if the subjects set the auxiliary accounting attribute, inthe fill in the certificate when the system will automatically prompt supplementary information, such as departments, individual projects, customers, suppliers, such as the number of. The auxiliary information entered will be displayed in the notes below the document.3. if you want to give up the unfinished entry input, according to the "line" button or the [Ctrl+D] key to delete the current entries.4. if you fill in the certificate used by the subjects for cash flow in the end of this article subjects recorded entries after the specified project cash flow of the entries as required. A conditional entry can be specified as a plurality of cash flow items, but the total amount must be consistent with the amount of entries. For the cash flow of the subject is not specified, such as specifying the project cash flow, in a record amount of input, click "flow" button, will pop up the cash flow of the specified window, ask you to enter the condition entries corresponding to the project cash flow.5. modify and delete documents5.1 modify the certificate must be modified in the "window" to fill in the certificate.In 5.2 after the lack of follow-up treatment, signed audit, directly find the need to modify the document can be modified.5.3, after the audit found the error, need to modify, cancel the audit directly, return 5.1 to modify.5.4, after accounting errors found, you need to modify, you need to cancel the account, cancel the audit and other operations, return 5.1 to modify.5.5, after checkout found errors, need to modify, you need to cancel the bill, cancel the account, cancel the audit and other operations, return 5.1 to modify.5.6 documents need to delete, in the "fill in the certificate" window, click on the [] - [single / recovery] will certificate void void. Click again [to make a copy of the document], select the month, click [OK]. At this point, the system will appear "whether the collation document broken" prompt window. If you need to retain the certificate number, select "no" and "yes", then the system automatically fills the document number.Note: the account must be final; the sum and the sum are not null; the scarlet letter is represented by "-". The cost of subjects, such as financial expenses in subjects, fill in the certificate, must be done in the debit, debit or debit (click on the blue and scarlet letter on the keyboard "-"). Otherwise, the number of reports is uneven.2.2 audit voucherNote: the audit and not made is the same person; leaflets or batch audit audit; cancel the audit by the audit can only cancel the signature signature; a certificate cannot be audited, modify, delete, cancel the audit is only the sign before they can modify or delete.2.3 billingShow the accounting report, for example, you want to pay the vouchers, some documents are not audited or not signed by the cashier, belong to the vouchers can not be accounted for, you can modify the prompt, and then billing. The following interface appears.When the progress bar is complete, the system will pop up and the account will be completed.2.4 period profit and loss carry over definition and transfer generation1. define period profit and loss carry over: click the [transfer definition] under the main menu [end of the system] and click [period gain / loss] to enter this function. Screen display [duration gain / loss setting] interface. At this time, in the "current profit account", enter the profit account for this year, click [determine], define the completion.2. period profit and loss carry over: click "transfer generation" under the system main menu [End], click [period profit and loss carry over] enter this function. The right window shows the [transfer generation] interface. Click [Select], then the system will automatically generate the certificate. At this time, you need to review and record this voucher.Note: the gains and losses during the transfer, check to do thismonth's daily business vouchers are accounting, if not accounting vouchers, in turn, the system will automatically prompt, if have accounting, can be carried forward.2.5 checkoutClick the checkout at the system main menu [end of the month] to enter this function. The screen shows the checkout wizard one - select the checkout month. Click the checkout monthClick "next",The screen display checkout wizard two checks the booksThe button in the "reconciliation", to check the system in checking accounts, in the reconciliation process, according to the "stop" button to suspend reconciliation, reconciliation is completed, click "next", the screen display checkout wizard three monthly report:Reconciliation is completed, click "next", the screen display checkout wizard three monthly report:If you need to print, click "print" to print monthly report. Click "next", the screen display four to complete the checkout checkout WizardIf you meet the requirements of the system will check, check, according to the "checkout" button to complete the work this month.If the bill does not meet the requirements, the system will not check out, appear belowClick "next", see the work report to find the reasons, revised again to check out.Note: checked the month can not fill in the certificate; there is no accounting voucher in the bill not; data backup advice before closing, to ensure the security of the data.2.6 cancellation of account and cancellation of accountA cancel the checkout: in the checkout wizard, you can select the month when you want to cancel the checkout, while holding the [Ctrl+Shift+F6] key on the keyboardB. cancel billing: in the reconciliation interface, while pressing the < Ctrl + H > key on the keyboard, the display / hidden menu will restore the status menu before loggingPress the < Ctrl + H > key before the certificate menu Press < Ctrl + H > after the keyChoose to return to the state at the beginning of the month? UFO report operationI. Introduction of basic concepts of UFIDA reporting system1, the system provides three major reports automatically fetching function: balance sheet, income statement, cash flow statement.2, report editing status: there are two kinds, one is "data" state; one is "format" state (report window left bottom) display.Format: mainly used for report format design, in the format of the state of the operation of this report, all tables and pages have an effect. In the format state, you can't do data entry, calculation and other operations. In this state, you can only see the report format, and all the report data are hidden.Data: mainly used for reporting data processing, through the fetch formula to take out the ledger data, in this state, used to manage the data of the report, such as input, audit data, increase or delete table, and other functions.Formats and data states can be transformed from one another to another3, table page: a UFO report can accommodate up to 9999 table pages, the table page in the "data" status can be increased or deleted, each table page data can be different.Two. Daily operation1., in the local hard disk new "UF report" folder, and then according to account sets and months to establish sub folder, easy to report storage.When 2. or three big reports need to be taken, click on the file above the window of the report window "open" to find the folder where the report is located, and select the folder you want to fetch.3. in the data status, you can automatically fetch from the ledger from the data above the key window - keyword entry - as follows.Take the number from the account: first, in the "data" status, enter the key word, enter units and date, date and other informationTo determine whether the system pop-up prompt retry, point "yes", starting from the system account access4 insert / append / delete table pageIn the data status, click "Edit" - insert "table" page, and others can refer to this method.Note: 1., after each time you take the data, you should pay attention to the preservation, so that next month can be built on the basis of the last few months. At this time you can add or insert a new tableTake the number 2. cash flow statement, need to be adjusted totake the number of system time month, for example: take the data of October, the bottom right - click the computer time, then there will be a window will be changed to October to january.。
