?商贸写作：如何表达memo类型的文章
我们的课以写作、阅读为主，穿插进行听力和口语的技巧点拨。而写作又是重中之重，45分钟的考试，包含两个小题。从近几年的样题来看，第一小题通常为memo类型，而文字和格式是informal的。我们的老师在训练我们的时候，要求我们特别注意以下四点：
1、 看清题意，明确自己的职务和位置，以便确定行文的情态动词。
2、 题目通常会要求你写清楚几点，比如询问三点事宜，或征求三点意见，只要是题目要求的，一条都不能落下，否则很难得分。
3、 保证三美：格式美、用词美、结构美，这点我马上讲细节。
4、 尽可能简单明确，不要超过规定字数。
下面特别说说第三点。所谓格式美，就是开头、结尾、落款都要得体，中间注意空行，让阅卷人一眼看上去就很喜欢。所谓用词美，是说尽可能用标准商务用词，避免口语化用词，而祈使句和得体的情态动词都是高分关键。所谓结构美，就是能用各种起承转接的词组把题目要求的文字串联起来，使之流畅。
给大家举个例子
Agreeing to help , commenting on Sue's idea, suggesting a time and place
to meet
我是这样写的：
Dear Steve:
I appreciate your trust to me and I've studied your request. And it
would be better if you take some activities in advance for restoring and
purchasing. would it be possible if we meet for details at 9:00am on
Sunday in the pizzahut nearby Quancheng Square？
Sincerely yours
Barbala
老师拿过来我的作业，指出几个问题：
1、 文章中不要出现缩写，缩写在商务英语里面是不正规的
2、 有必要提一提人家的信，因为商务人士都比较忙，你回了信，他都会忘了是哪天给你发的，以及什么内容
3、 有点误会出题人的意思，comment on不必说具体操作，而只需要说一下好不好就行，万一字数超了就不好了
4、 商务中的习惯，跟人约时间通常在工作日，最好不要是周末。
5、 日期要精确，最好把date和day都说明一下。
但也有些部分值得表扬，比如
1、 格式正确
2、 三条都没落下
3、 字数控制比较合理
随后老师自己写了一份，一看就看出差距来了
Dear Steve:
I have studied your cash flow problem mentioned in your letter dated
Sep.27th and of course would like to help you out. The idea referred
should
be helpful and I suggest we meet to figure out a feasible solution
at my office at 9 am,Monday 25th June。
Sincerely yours
Barbala
最后由 lavivi 于 2009-04-30 10:58:00编辑
备忘录/报告（MEMO）
备忘录在本质上也是书信，一般是写给同事的一种正式而简短的信，常常是有关工作事宜等。它的主体部分和书信几乎一样，只是省略其中的礼貌结尾。同时，MEMO不需要结束语和签名。（但结尾可以写If you have any questions, please do not hesitate to contact me for more information.）
写作格式：
Date: 日期 如September 12, 2001
To：收件人
From: 发件人
Subject：事由，如Faculty Meeting
范文一：
Directions:
You are an active member of the student newspaper. The newspaper is currently looking for a journalist for the summer semester. Write a memo that will appear in the newspaper next week describing the position available.
You should write about 100 words on ANSWER SHEET 2.
提纲分析：没有具体的提纲要求，中间完全自己发挥。
P1：写作目的：招人
P2：具体细节：展开2-3点。三点最好，每点一句即可。可以从以下方面展开：
1） 招聘条件 2） 上班时间 3） 工作任务 4） 薪水待遇 5） 培训机会
Date: August 10, 2004
To: All students
From: Li Ming
Subject: Journalist Position Available for the Summer Semester
On behalf of the students newspaper, I am writing this MEMO to inform you that we are going to recruit a new staff. And the details are listed as follows.(写作意图/写此MEMO的目的)（2句，30字）
Firstly, Applicants should currently be studying at the university, and should preferably have at least two years’ writing experience. Secondly, the successful applicant will be expected to write two articles every week on happenings in the city and on campus. Finally, the position will commence at the end of May and will last through to the end of August. （3句，59字）
If you are interested, please send your resume to the campus newspaper office. (OR: If you have any questions concerning the position/application, please feel free to contact me for more information.)（1句，13字）
(102words)
范文二：
Directions: You are the president of a company. Write a memorandum to Percy Shelley, the vice-president on the employee’s training on computer, telling him the need to train the employees, detailed information, and ask him to write a plan.
提纲分析：telling him the need to train the employees, （转化为写作目的）detailed information, （中间段：自己展开两点，可以写时间和具体内容）and ask him to write a plan.（中间第三点）
Date: January 20, 2008
To: Percy Shelley, Vice President
From: Li Ming, President
Subject: Computer T
raining
I am writing this MEMO to inform you that we are going to have a computer training among our employees. And the details are listed as follows.（2句，27字）
Firstly, I would like you to design our own in-house computer-training program. We had better classify the employees and put them through the program in turn. Secondly, the position will commence at the end of May and will last through to the end of August. Finally, please write up a brief plan, describing your additional ideas and suggestions concerning this training. （4句，61字）
2008-12-27 14:54 回复
妞哦润头
0位粉丝
2楼
If you have any questions, please do not hesitate to contact me for more information. （1句，MEMO经典结尾， 15字）
（103words）
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