BackgroundP: I’m Pansy from Shandong. I sell Shandong reed fences, which is good for the decoration of yards, garden, greenhouses and lawns.T: My name is Tracy. I came from Taiwan but my hometown is also Shandong. I fall in love with fence from Pansy’s company because its traditional design and its plain country style. I have ordered a total of $10,000 worth of her products. Today is our first meeting in Pansy’s company and we will talk about the date of delivery and the method of payment and packing. I don’t know why we need to speak English because both of us are Chinese. But whatever. Now Let’s beginning.In the G·P companyP: Hi, I’m pansy and I have contacted you by phone and e-mail for a long time. I’m very glad to see you here. Welcome to Shandong and to my company.T：Hi, I’m Tracy and I have focused your company and your splendid product so long, I felt very excited to come back to Shandong and see you. You know that though I came from Taiwan but Shandong was my hometown and I have many memories here.P：Really? That’s amazing! Things have changed a lot these years. I will show you around if your schedule is not tight recently and you will have very different and fantastic experience this time.T: Of course! I’m looking forward to the business trip this time.P: OK, I also expect that we can cooperate happily and that must be a good start. (yeah I hope so)Now I will show you our product and introduce some details about them. P:This is one kind of our reed fences which is from Laiwu(莱芜)Shandong. It is often used to decorate the gardens, yards even the walls and roofs. It’s very popular now because it can absorb flue gas and release fresh air to make you more healthy and energetic. It is really suitable for people’s life style in modern city.T:Wow! It attracts me a lot. This is what we need now. We are going to establish a new and large-scale ecological garden in Taiwan. Your products conform to our idea of design. So I will order a large amount of your reed fences and I have some business questions to ask you.P:OK,let’s go to the office to discuss the details.( sit down)T:Well, we have reached an agreement in price two weeks ago by e-mail I have ordered a total of $10,000 worth of your products and I wonder the earliest date of delivery you can make because we should complete the project by the end of September.P:Well, considering that the quantity of the order is large and we are short of inventory. We can promise that we will make the delivery in 15th July.T:Oh, that’s too late. Could you possibly effect shipment more promptly?Now if you could just advance the delivery one month early, everything will be fine.P: You mean that we need to deliver the goods in 15th June, that’ll be hard to handle because that kind of reed fences are our best-selling goods. They are sold out fast recently. So I’m afraid we can’t meet your requirement.T: I understand your difficulty, but if the goods can’t arrive on schedule, the time of completion will be affected and that means we will have to sustain all the loss.P: fine, I hope we can take one step back to achieve the deal, thus we will have a further cooperation. So we will try our best to deliver the goods in 30th June.T: okay, I agree with that, how do you plan to pack the order?P: For this kind of product we sell, according to the rules, we will use nude cargo in bundles.T: Nude cargo? You know that it will be rainy season in Taiwan. I’m afraid that reed fences will be dampened and molded and even be damaged in transit because of typhoon.P: Don’t worry. You know that the quality of material is unique and are not easy to be hurt. We can make sure that all this staff will reach you on time and in perfect condition.T: Well. You are the expert and i t’s up to you. But I have to say, youshould compensate us for the loss caused by improper packing and it should be made clear in the contract.P: Certainly. We go by the contract. And, do you have any other questions to ask?T: Yes. How about the method of payment? I think this is you are most concerned about.P: Honestly, it’s true. To be on the safe side, we only accept payment by confirmed irrevocable L/C. We do it according to conventions. Let’s say the L/C expires 15days after the loading is completed.T: Fine, we will open the L/C according to your requirement within the designated time.P: That’s the deal. We hope we’ll do business again next time and let’s have dinner together tonight, I’ll be the host.T: You bet.P: OK, let’s go。
