5S checklist
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1st S: Sort through/sort out
Eliminate what is unneeded and decide what is needed
Check item Question
123-456
INITIAL SITUATIONFIRST
IMPROVEMENTSDEVELOPMENTINTEGRATED
SYSTEMEXCELLENCE
1.Unneeded objectsAre there any unneeded things (newspapers, samples,
various items) on shelves and in file cabinets?0
2.Unneeded filesAre there any files requiring specific archiving?0
3.Cables and wiresAre there any computer cables and wires lying about on the
floor?0
4,Walls, equipment and partitionsAre walls, machines or boards covered in unneeded
calendars and posters?0
Total S10
SCOREOFFICE 5S CHECK LIST
Saint-Gobain - HPM Sector 28/06/2005Productivity Group Europe2nd S: Set in orderDefine a specific location for every item needed
Check item Question
123-456
INITIAL SITUATIONFIRST
IMPROVEMENTSDEVELOPMENTINTEGRATED
SYSTEMEXCELLENCESCORE
1.Shelves and filing cabinetsAre shelves and filing cabinets identified with labels,
markings and visible codes?
22
2.Documents, files and binders identificationIs there any indication of title, number, name of person in
charge, and/or date on file or binders?
22
3.Easiness of useAre documents, stationery, materials well-ordered and easy
to reach and return to their location?
11
4,Areas indicationAre the various areas, cabinets, and offices clearly
identified?
22
Total S27
Saint-Gobain - HPM Sector 28/06/2005Productivity Group Europe3rd S: Shine and sweepKeep the workplace clean and eliminate abnormalities
Check item Question
123-456
INITIAL SITUATIONFIRST
IMPROVEMENTSDEVELOPMENTINTEGRATED
SYSTEMEXCELLENCESCORE
1.Cleanliness of floors and wallsAre floors, carpets and walls clean, do paintworks need re-
doing? Are windows, shelves and plants regularly dusted
and cleaned?0
2.Updating tasksIs there a specific person in charge of keeping files up-to-
date for each subject?0
3.WastebasketsAre wastebaskets and destroyer bins regularly emptied
before they overflow?0
4,Feeling of tidiness and cleanlinessOffices are clean, few documents are not filed.0
Total S30
4th S: StandardizeCreate a visually managed workplace
Check item Question123-456
INITIAL SITUATIONFIRST
IMPROVEMENTSDEVELOPMENTINTEGRATED
SYSTEMEXCELLENCE
1,VisualizationThe location of files, books, articles and stationary can be
seen at a glance. All cabinets are visually defined with their
contents.0
2,Confidential documents and archivingIs there a procedure for dealing with confidential documents
and archives?0
3,Shared filingHave team defined a shared filing system in the computer
system and are the work-in-process files managed with a
visual system indicating progress level and things to do?0
4,StationaryAre minimum supplies levels clearly indicated?0
Total S40
Sustain improvements and make further company wide
improvements
Check item Question123-456
INITIAL SITUATIONFIRST
IMPROVEMENTSDEVELOPMENTINTEGRATED
SYSTEMEXCELLENCESCORE
1,MeetingsDo team members carry out regular meetings in a specific
area?0
2.Work schedules and performanceAre activity scheduling, departments tasks and performance
indicators clear and visualized?0
3.SchedulesAre meetings and traveling schedules clearly visualized and
displayed?0
4,Audits and updatingHave dates been set within the team for audits, and to
update and dispose of documents?0
Total S50
7
5.83%TOTAL SCORE
% of ultimate targetSCORE
5th S: Sustain
Saint-Gobain - HPM Sector 28/06/2005Productivity Group EuropeSaint-Gobain - HPM Sector 28/06/2005Productivity Group EuropeSaint-Gobain - HPM Sector 28/06/2005Productivity Group EuropeSaint-Gobain - HPM Sector 28/06/2005Productivity Group Europe
