Employment - Employment Contract (Standard)
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1 EMPLOYMENT CONTRACT
Employment Contract made the _____ day of _______________ between ……… Limited (hereinafter called the
"Employer") of Postal address Box Number …….. NAIROBI of the one part and Prof./Dr./Mr./Mrs./Ms.
____________________________ of Postal address Box Number ___________ and ID # ______________
(hereinafter called the "Employee") of the other part.
The Employee agrees that he/she will diligently and faithfully perform the duties of
(a) Title: ___________________________
(b) Department: ___________________________
(c) Grade: ___________________________
as is stipulated within the Company policy and terms and conditions of service (see attached job description) laid
down by …….Industries Ltd.
The Employee also agrees to abide by the rules and regulations that govern all Employees of ………. Industries
Ltd. which will be communicated to him/her from time to time as need arises.
The salary of the person engaged which shall be payable monthly in arrears (see attached) shall commence from
________________ being the effective date of this Contract, provided that his/her progress will be conditional
upon the fulfillment by him/her such conditions as may from time to time be in force for the holders of similar
position within the …….. Industries Ltd. (Please see the attached breakdown of salary).
1.0 TERMS AND CONDITIONS OF SERVICE
1.1 Contract Validity
This Employment Contract is for a period of ________ years or _________ (__) months, commencing
from the __ day of ___________ and is subject to renewal on expiry.
1.2 Renewal
1.2.1 The renewal of this Employment Contract will be determined by the performance of the Employee
as per the performance scheme of …………. Industries Ltd.
1.2.2 The Employee who wishes to renew his/her Employment Contract will request for such renewal
three (3) months before expiry of the contract that is in force. The Employer, shall consider the
application for renewal and communicate to the Employee before the expiry date.
1.3 Duties
1.3.1 The duties of the Employee shall include the usual duties as defined in his/her job description and
any other suitable duties, which the Employer may call upon him/her to perform. The Employee
shall perform his/her assigned duties and such an employee shall not engage in trade and or other
jobs similar to those carried out by the Employer while his/her employment contract is still in force.
The Employee shall also not engage in trade or other jobs other than that of the Employer while
he/she is on duty.
1.3.2 Other than the job details contained in the Employee's Job Description, the Employee may from
time to time be assigned duties by the Employer as need arises.
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1.4 Salary Commencement/Increment
A full salary will begin from ___ ______ Annual increment shall be dependent upon Employee's
performance as per the Performance Appraisal System of Sumaria Industries Ltd.
1.5 Gratuity
The Employee shall only be legible for gratuity upon completion of five consecutive years of service with
the company. Upon successful completion of this period, the Employer shall pay the Employee gratuity
equivalent to _______ __ for each completed year of service based on the Employee’s basic salary.
No gratuity shall be paid to the Employee if he/she is summarily dismissed.
1.6 Leave
1.6.1 While the Employment Contract is still in force the Employee will be entitled to _________ leave
days based on working days as opposed to his/her rest days and Public Holidays. There shall be
NO ENCASHMENT of leave days not utilized during the calendar year. The Employee shall ensure
that all leave due is utilized during the calendar year. However, any leave not utilized due to
exigencies of duty shall be carried forward to the next calendar year, provided it falls within the
contract period of ______ years.
1.6.2 All leave is subject to the exigency of the service and is sanctioned by the management at its
discretion.
1.6.3 Leave must be applied for two weeks before commencement.
1.6.4 Employees should normally complete one year’s service before being granted paid leave. However,
in very exceptional cases consideration will be given to requests from staff who have completed a
minimum of three months on a pro rata basis.
1.6.5 Clause 1.6.4 shall not be applicable to employees whose contract is renewed after the expiry
period.
1.6.6 As far as possible, leave will be granted to suit the convenience of the employee and may be taken
either in full or in periods of not less than two weeks. The company, however, reserves the right to
advance or postpone the date of any leave if the service of an employee cannot be spared. The