商务英语写作指南
商务便函与便条写作
(一)商务便函
例一
SCHOOLOFENGNISHFORBUSINESS
MEMORANDUM
To:Mr.Kingswick,CourseCoordinate
From:BarnsbyCampbel
Date:19November1995
Subject:LessonPlanfor28NovemberLecture
Iintendtoteachmemowritinginmynextlecture.Iplantocoverthef ollowingparts:
1.InsideAddress
Thisisomittedinamemo.Asinternalcommunicationthereasonisob vious.
2.Greeting
ItismorepolitetoputMr.,Mrs.,orMsbeforeandtheofficeafterth enameoftherecipient.Youmaysometimesaddressthereadersasagroup.
3.Subject
Thisisaphrasetotellreaderwhatthememoisabout.Sometimesonly hephraseisgivenwithoutthewordSubjectbeforeit.
4.Body
Theseshouldbeshort,lessthan10lines,andconcentrateononlyon eparagraphoneideaeach.Sometimesformemoswiththreeormoreparagra phs,itisadvisabletobegineachwithaheadingincapitalletterstotel lwhattheparagraphisabout.Anotherpracticeisnumbertheparagraphs foreasyreferencelateron.
5.Carboncopy
Thisiswrittenasc.c.forshort.Asinaletter,itliststhepersons whoarealsoreceivingthememo.
6.Signature
Onlytheinitialisneed.Theofficeandnameinprintofthewriteare omitted.Inmorecasualmemosthereisnosignatureatall.
Anythoughtsonmynotes?Anythingtoadd?Letmeknowatteabreak.
c.c.Mr.P.L.Duke,TrainingOffice.
例二
InternalMemorandum
To:AnneBell
From:GrahamDavis
Date:23March1992
Subject:OfficeFurniture
_________________________________________________________ _________________Weneedsomecomfortablechainsforvisitorstogoin themanager'soffice
Canyouarrangeit?
Weneed10chainsineitherbeigeordarkbrown.Themaximumyoucansp endis$500.1
例三
InterofficeMemo
To:RichardBurley
Dept:Marketresearch
Subject:ProfitsandSouthmoorBranch
Date:May10,1998
IhavefinishedstudyingtheSouthmoorBranchsalesfiguresforthe 1stquarterandseetheyareabout$255,000underprojections.Thatisth irdstraightquarterthatSouthmoorhasfallenshort.Willyoupreparea newanalysisoftheSouthmoormarketpotential/Iknowyoudidone___and agoodonetoo___threeyearsagobeforeSouthmooropened.Butmaybesome factorshavechangedandweneedtolookintothem.
BenTebbinsisworkingupareportfromthesalesandpromotionangle .He'llfinishaboutJune15.Ifyoucouldbereadythen,wewillgettogeth erandseeifwecansolvetheSouthmoorproblem.TBac.
CC:BenTebbins
(二)商务便条
例一电话留言
To:Mr.Fevrier
Message:
Mr.ReterSchulzcalledfromVienna,wantedyoutocallhimtodaybef ore4pmoranytimetomorrowon014569924
Messagetakenby:J.B.K.
例二让秘书同志推迟约会
MissLiu,
I'vegotanurgentmeetingtoday.Pleasecontacttheapplicantstop ostponeetheinterviewstillfurthernotice.
DS
例三请假
To:Mr.Slater
Message:
