BusinessLetterWriting商务英语写作
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BusinessLetterWriting商务英语写作
1) Adopting the right tone 正确语气 2) writing naturally and
sincerely 3) writing clearly to the point
4) being courteous 有礼貌的and considerate 5) avoiding
wordiness 冗长
6) planning your letter and writing effectively
In writing business letters, we should always bear in mind the
essential qualities of them, the seven C’s : completeness 完整,
concreteness 具体, clarity 明晰, conciseness 简洁, courtesy 礼貌,
consideration 关心and correctness 正确性.
注：1)They have reduced the price US ﹩100 per piece 件.
→price 后要加to 。 解析：reduce…to…应该是指―降低到……（某个位置、程度）‖，reduce…by…则是指―降低了……（by 后面跟降低的具体幅度）‖。
2)避免使用bimonthly ，会引起歧义。→adj. 两月一次的；每月两次的。避免使用steamer 。→n. 轮船/蒸汽机/蒸笼。 3）不要写this month,要写出确切的月份。
5）Please remit us the amount soon.划线处需用确切量词
6)Thank you for your emails of/dated May 5.(不能用on 。解析：修饰名词emails,所以用of/dated;而on 修饰动词。)
Courtesy: 1) 收到信，要在3天内给对方回复。 2）Because of
your delay in shipment 延期装船 , we suffer a loss.→your 改为the 。（解析：只提事实，不要指责对方。） 3）You must/had better/should send the sample to us.(最
好不要用，不尊重)
4）可以说Would you please do sth.
注：textiles 纺织品 price list 价目表 catalog 小册子，目录
1) There are three buyers who want to import the goods from
us.→去掉There are…who…
2) There is a book written by WH about Globalization. →A
book is written by….
3) It is my opinion that they should replace the goods. →My
opinion is that….
4) Here is our check for $500 in payment for your settlement.
→去掉Here is, payment 后加is 。
5) It is our plan to open a branch in BJ next year.→We plan
to…./ Our plan is to….
6) It is our expectation that the interest rate will be further
raised in the near future. → We expect that….
7) The interest rate is expected to be further ….→We expect
the interest rate to be further….
8) Your order for office supplies has been received, and it will
be shipped immediately. →We’ve received your order…, and we
w ill ship immediately.
9) We are shipping your order for … at once. →
1) letterhead(信头）
2) Ref.（reference ）No (发文编号）（提及某一笔买卖的号） 3）Date （日期）
4) Inside Name and Address
5) Attention line （注意事项）(希望由谁/某部门办理) 6)
Salutation （称呼） 7) Subject line （事由标题） 8) Body of the
letter …………………………………………………. 9) Complimentary close
（结尾敬语） 10) Signature （签名） 11) Enclosure Notation （附件） 12) Carbon Copy(抄送) C.C.
注：粗体字为Necessary parts,细体字为Optional parts.
1）letterhead
⊙Letterhead, as the first and most obvious part of a
company’s business letter, has two functions : to identify where
the letter comes from, and to form one’s impression of the
writer’s company.
⊙A printed letterhead may contains some or all of the
following parts:
a. The full name of the company
b.Logo- this is usually an eye-catching引人注目的emblem符号or trademark商标of a company
c. Addresses–this also contains telephone, fax and telex
numbers电传号, e-mail address, or occasionally a cable address
电报挂号is also given
d. Names of chief executives 首席执行官
e.Icon图标of products—this is usually a miniature缩图of the
products the company manufactures or sells, such as an
automobile, a computer or a motorcycle
⊙Usually letterhead is printed in the up-center or at the left
margin of a letter左端.
2) Reference number (发文编号)
The reference number is generally used as a useful
indication指示for filing 把…归档so it must be easily seen.
It may include a file number文件号, departmental 部门的
code or the initials姓名中的大写字母of the signer签名者
of the letter to be followed by the typist’initials in the
following fashions:
A. Our ref:234 GW/gp
B. Your ref: 456 JS/ib
3 ) Date
⊙Every letter should be dated--- never send out a letter
without a date. The position of the date below the
letterhead (either on the right or on the left) depends
on the style you choose.
①British form (Date,Month,Year)---- 3rd August, 1994
Eg: 12 September 2012或或12 May 2012
②American form（Month,Date,Year）----August 3, 1994
Eg.Sep.12, 2012 ( 不能写11 / 9 / 2012 ,会引起歧义)
⊙It is preferably typed in the order of D/M/Y, because
nowadays most computer-processed forms bear a Date
Box in such an order .
4) Inside name and address封内名称和地址
The inside address should be the same as the name
and address on the envelope. As a secretary or a typist
in a business company will perhaps type dozens of letters
address an identical number of envelopes each day, the
inside address helps her or him to make sure that the
letter sheet is put in the right envelope.
①Mr.先生, Mrs.夫人, Miss.年轻未婚女子, and Ms
