Mark 5 Overview v1

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Nordic ITMark5 OverviewNote:MenuA B C D E F GDescriptionsMain Menu of Mark5 System Toolbar of Mark5 Folder Explorer Object List which shows the content of the Active Folder Links and Link Details of the Active Object Modules of the Mark5 System Preview of the content of the Active ObjectNordic ITType of Folders• Browser All (Dynamic Folders) – (Group view)This is where you will find both incoming and outgoing messages which you have rights to view.Browse main department mailboxes o Received - all incoming messages in the oo system that you have access to view Draft - Your own personal draftsSent - Messages that you have sent from thesystem.oDynamic Folders / Department mailboxes These are the department’s mailboxes that have been set up to correspond to each departmental mailbox. External – Here you will find documents which were created outside Mark5 (if any).o•Filter View –These are rule-based auto filing folders which can be used to collect periodicals like newsletters, market reports, noon reports etc.•Personal – This is your personal workspace where youcan define your own viewing options. These views are strictly personal and can only be seen by you. oSmartphone - This is the folder where youconfigure what will be forwarded to your Smartphone. It can be defined by rules and also include what you and others have place in you work tray. Personal Filter Views – These views only show messages from the day that they are setup and onwards. Personal Dynamic Folders – These views are able to display messages that are already in the system and would automatically refresh itself with new messages as they are sent or received.oo•Cabinet – Public Folder ArchiveThese will be set up as you have them today with the same tree structure etc. They will be empty to start with. You can make search and the move messages to the folders. This can be done by dragging the messages as now or using a keyboard combination.•Work trayThis is the same as a To-do list, but you also have the option of placing mails into you colleagues work tray. This can for example be useful for the person that has ‘Duty’; they can place the messages into theNordic ITcorrect persons work tray. The messages that are placed in the work tray can then be forwarded to the mobile of the PIC. Once the PIC has seen the mail he can use the ctrl ctrl-1 1 keys to mark the message as ‘working’ this will then inform ‘Duty’ person that they have seen it. Once PIC is finished he can use ctrl-2 ctrl to mark the message as ‘Done’ – This will replace the old setting initials on a message.Features• Dynamic FoldersSearch view allows you to view all mails past, present and future, which trigger this filter. Only admin & Super users can cre create public Dynamic Folder Views – All other users can create their own dynamic folders in their Personal folder.•Filter ViewThese are rules-based based auto filing folders folders, which only show mails from the creation date onwards – You can set positive and negative search strings. Only admin & Super users can create public Filter Views – All other users can create unlimited number of their own filter view folders in their Personal folder.Nordic IT•ContactsUnlike in outlook, which is a personal system, Mark 5 is a group based system and uses a group address book. All users that are placed into the system should be added co correctly, rrectly, remembering to use the correct grammar, capital letters etc. The adding of contacts will be done by the super users; this will keep the number of duplicates to a minimum. You can still send messages manually to these people while you are waiting for or the user to be added in the system. It is also recommended to add the contacts other communications details in the system at the same time, if you need to do it after there is a strong possibility it will be forgotten. Fill in all info you have to hand. In addition to adding contact you can also add send lists, such as Straits weekly position list. You can make several lists that can quickly be found, edited and sent by all users using only a short id.•WhiteboardThe whiteboard is a bulletin board wher where e you can share information. From asking around a whiteboard is setup for each depart where any relevant information can be noted and shared with you colleagues.•RulesThese rules are can be setup to automate the archiving of the messages into the Cabinet structure so that you do not need to drag and drop or use a keyboard combination to archive the messages. You can see if a message has been filed or archived on the right hand sid side e of the viewed message in the Links and Links details box.•CategoriesThese are tags that can be placed on messages; they are where we can use the e.g. ctrl-1 ctrl or ctrl-2. You can use them for whatever you wish and they are searchable.Nordic ITSearchWith the Mark 5 system there a 3 ways to search: 1. “F8 Search” You can use the ‘Search’ button (or shortcut key F8) which gives you the widest search option. You can search with and, or, includes and excludes. There are so many option that you can use that there is no need to keyword the messages. All messages are ‘Full Text’ indexed so you can find exactly what you require. This method will search the entire database for the document you are looking for. 2. You can use ‘Auto filter row’. Here you can just click on the space below the column header you wish to search in, start typing and the message will be filtered with the text you have typed. 3. Lastly you can use the ‘Find panel’. This is a search box that sits just over the summary display. When you type here it searches over the whole message including subject, reference number etc.HelpNordic IT Europe (Denmark) Email: support@ Tel: +45 3940 3997 Nordic IT Asia (Singapore) Email: @ Tel: +65 6221 4277。