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• A. Write envelopes in English for the following addressers who want to send letters abroad to the following address. • Addresser: 田志东 • Address: 山东省济南山东大学中文系 250200 • Addressee: Arthur Murry • Address: 200 Washington Avenue, Cambridge, MA 02140, U.S.A. • B. Write an envelope for your letter to Nancy Gordon to be passed by Bill Newton, whose address is 2563 Dole St. #806, Honolulu, HI 96822, U.S.A. • (write only the addressee’s part)
2. Structure of a letter
Six main parts: heading; inside address; salutation; body; close; signature Two minor parts: Postscript ; Enclosure
2.1 Heading Forms of heading:
a) Block Form; Indented Form;
b) Close punctuation(封闭式，每行后用逗号，最后一行用 句号); Open punctuation（开放式，每行均不用，普遍） 190 Phoenix Road, Atlanta, Georgia, U.S.A. Jan.15,2001. 190 Phoenix Road Atlanta, Georgia U.S.A. Jan.15,2001
2）The stamp must be stuck on the right top of the envelop. 3）“c/o” （代表care of）. e.g. Miss Zhang Luoqi （收信人姓名） c/o Ms Sun Wenfang （转交者姓名） Editor of the Washington Post （转交者所在单位） 136 Market St. （转交者单位的地址） Rushville, Missouri
e) Different countries have their different code standard. For examples, America takes 5 digit; Australia, 4; and British takes digits mixed with letters. f) Other abbreviated words： Apt.(Apartment), Bldg.(Building), Blvd.(Boulevard), Co.(Company), Corp.(Corporation), Dept.(Department), Inc.(Incorporated), Sq.(Square), N.S.E.W.(North, South, East, West), S.E.(Southeast), N.W.(Northwest)
Mr. Edward Brungraber 390 Parkway Drive Pittsburgh, PA 15228 U.S.A 收信人姓名、地址
Notice 1）The English address is rightly opposite to the Chinese one. a) When you finish each line, you can add a “comma” or omit it; but you must add it if there exists “breakup” 分解. b) Omit the name of country if it is written within the same country or city or town. c) Don’t add “No:” before the doorplate门牌号. Don’t add “,” after the number. d) “Road, Street, Avenue”（街道）can be abbreviated as “Rd. , St., Ave.”
Example:
154 Shao San Rd. ChangSha 410075 HuNan July 31, 1998 Personnel Department No.8, Lane 257 Chung Ching N. Rd. Changsha, Hunan Dear Sir: Please consider me as an applicant for the position of the assistant Secretary which you describe in your advertisement in the ChangSha Evening of July 25. I’ve just graduated from Changsha Commercial College in which I majored in International Trading. English happened to be my favorite and best subject at school. My English scores were always on the top of my class of forty. I have learned to operate Telex and I can type either in English or in Chinese. Although I have no other work experience than three year’s part time job in an export company in both summer and winter vacation, I am willing to work hard and learn more. I’d very much appreciate the chance to talk to you and to get your opinion on whether I am qualified for the job you offer. Yours truly, Shen Qing
If you don't know whether the recipient is a man or woman, the traditional practice has been to write "Dear Sir" or "Dear Sirs". But that's sexist! To avoid this problem, salutations such as "Dear Sir or Madame," "Dear Байду номын сангаасadies and Gentlemen," The best solution is to make a quick, anonymous phone call to the organization and ask for a name; Or, address the salutation to a department name, committee name, or a position name: "Dear Personnel Department," "Dear Recruitment Committee," "Dear Chairperson," "Dear Director of Financial Aid," for example.
2.2 Salutation. The salutation is directly addresses the recipient of the letter and is followed by a colon (except when a friendly, familiar, sociable tone is intended, in which case a comma is used). Notice: In the simplified letter format, the salutation line is eliminated altogether. Salutations with “dear” may be “Dear Dad, Dear Mr. Brown, Dear Smith, My dear mother, Dear Madam, Dear Sirs, Dear Prof. Plate”; without “dear” are “Mrs. Walter, Gentlemen, To whom it may concern”, etc.
English Practical Writing 英语应用文写作
Chapter One Letters 1. Addressing an Envelope:
Xian Wei International Economics Dept. Hunan Finance College Changsha, Hunan 410079 P.R.C 寄信人姓名、地址 stamp
Exercise: Rewrite the following address and date into a heading:
1) California/Woodside/21st Feb. 1998/U.S.A./21 Brooke St. 2) New York /504 West 94th St/N.Y./24th June,1998/ U.S.A
