Business writing_part 2
- 格式:pdf
- 大小:67.51 KB
- 文档页数:13
Unit Five Business Letter WritingText A How to Write a Business LetterNeed to write a polished, professional letter? Most business letters follow an established, easy-to-learn format that you can adapt to any type of content. A business letter should always contain the date, information about the sender and recipient, and a few body paragraphs. Generally,there are four parts in any business letter writing---beginning theletter,composing the body,closing the letter,and finalizing the letter.Follow these steps and modify as necessary to fit your company's standards.Part 1 Beginning the LetterKnow the format.Whatever the content of your letter,there are a few business standards to follow regarding the way it looks.Business letters should be typed and composed in a common font such as Arial or Times New Roman.Employ block paragraphing,i.e.,to starta new paragraph,hit “return”twice and don't use an indent.If you're printing the letter to send,consider printing the letter on company letterhead.This lends it a more professional air and provides your company's logo and contact information.An emailed business letter should also be composed in a common font.Don't usescript or colors other than black and white in a business email.Include information about your company.List your company name and thecompany address,with each part of the address written on a different line.If you'reself-employed or an independent contractor,add your name either in place of thecompany name or above it.If your company has pre-designed letterhead,you can use this instead of typing out your company's name and address.If you're typing out the address,it should appear either right or left justified at the topof the page,depending on you and your company'spreference.Include the date.Writing out the full date is the most professional choice.Forexample,writeeither"April 1,2012”or“1 April 2012.”This should appear left justified a few lines below the sender's address.Add the recipient's information.Write out the recipient's full name,title (ifapplicable),company name, and address in that order,with each piece of information onaseparateline.If necessary,include a reference number.The recipient's information should be left justified a few lines below the date.Choose a salutation.The salutation is an important indicator of respect,and whichone you use will depend on whether you know the person to whom you're writing,howwell you know them and the level of formality in your relationship.Consider the following options:Employ “To Whom It May Concern”only if you don't know whom,specifically,you're addressing. If you do not know the recipient well,“Dear Sir/Madam”is a safe choice.You may also use the recipient's title and last name,e.g.“Dear Dr.Smith”.If you know the recipient well and enjoy an informal relationship with him or her,youmay consider a first-name address,e.g.“Dear Susan”.If you are unsure of the recipient's gender,simply type the whole name,e.g."DearKris Smith”. Don't forget a comma after a salutation or a colon after“To Whom It May Concern”.Part 2 Composing the BodyStrike the right tone.Time is money,as the saying goes,and most business peoplehate to waste time.The tone of your letter,therefore,should be brief and professional.Make your letter a quickread by diving straight into the matter and keeping yourcomments brief in the first paragraph.For instance,you can always start with “I am writing you regarding...”and go from there.Don't concern yourself with flowery transitions,big words,or lengthy,meandering sentences,your intent should be to communicate what needs to be said as quickly andcleanly as possible.To tighten your copy,avoid passive verbs and try not to editorialize.Write clearly and concisely.Let your reader know exactly what you are trying to say.Your reader will only respond quickly if your meaning is crystal clear.In particular,ifthere is some result or action you want taken because of your letter,state what it is.Explain your position in as few words as possible.Be conversational when appropriate.Letters are written by people to people.Avoid from letters if possible---you cannot build a relationship with canned impersonal letters.However,stay away from colloquial language or slang such as “you know,”“I mean”or“wanna”.Keep the tone businesslike,but be friendly and helpful.If you know the recipient well,it's fine to include a friendly linesending good wishes.Use your judgment when determining how much personality to reveal.Something adding a little humor is actually helpful in a business setting,but err on the side of caution before making a joke. Most likely the purpose of your letter is to persuade your reader to do something:change their mind,correct a problem,send money or take action.Makeyour case.Be courteous.Even if you are writing with a complaint or concern,you can be courteous.Consider the recipient's position and offer to do whatever you can,within reason,to be accommodating and helpful.Wrap it up.In the last paragraph,summarize your points and clearly outline eitheryour planned course of action or what you expect from the recipient.Note that the recipientmay contact you with questions or concerns,and say thank you for his or her attention tothe letter/matter at hand. Part 3 Closing the LetterChoose a closing.The closing,like the salutation,is an indicator of respect and formality.“Yours sincerely”or “Sincerely”is generally a safe bet; also consider "Cordially,""Respectfully,"“Regards”and “Yours Truly,"Slightly less formal but still professional closings include “All the best,"“Best wishes,""Warm regards,”and “Thank you,"Use a comma after your closing.Sign the letter.Leave about four lines empty for your signature.Sign the letter after you've printed it,or,if you're sending it via email,scan an imageof your signature and affix it to this part of the letter.Blue or black ink is preferred.Include your typed name and contact information.Beneath your signature,typeyour name,phone number,email address and any other applicable means of contact.Give each piece of information its own line.If necessary,include“Enclosures.”If you've enclosed additional documents for therecipients review,note this a few lines beneath your contact info by noting the number andtype of documents,e.g."Enclosures(2):resume,brochure.”Part 4 Finalizing the LetterEdit the letter.Presentation is a key element of being professional.Make sure that the recipient will easily be able to see you as capable and in charge by editing your letter for errors.Run spell check on your word processor,but also give the letter a thorough read before you send it.Ask yourself whether the letter is clear and concise.Are any paragraphs more than 3-4sentences long?If so,determine whether you can eliminate unnecessary statements.If the letter is extremely important,you might want to have a friend or colleague lookit over.Sometimes a second pair of eyes can help you catch errors or awkward wording you may not have noticed.Post the letter.Send the email or,if you're sending the letter via post,use a businessenvelope.(If available,use one with the company logo printed on it.)Neatly print your return address and the recipient's address.Fold the letter into third parts,such that therecipient will first unfold the top flap,then the bottom flap.Make sure you affix sufficient postage,and send it off.If you think your handwriting is messy and doesn't match your professional persona,type the addresses in your word processor and then run the envelope through your printer.。
外语系教案第次课学时:授课时间:第周Context: Unit 1Title: IntroductionsThe tone of a business relationship can be set by an initial introduction. It is important to make a good impression right from the first handshake. When meeting businesspeople for the first time, is it better to be formal or informal? If in doubt, advise students to adopt a more formal approach. Here are some points to remember when making business introductions in English-speaking Western countries:a.Introduce businesspeople in order of professional rank –the person of highestauthority is introduced to others in the group in descending order, depending on their professional position.b.When possible, stand up when introductions are being made.c.If clients are present, they should be introduced first.d.The same and title of the person being introduced is followed by the name and titleof the other person.PROCEDURESLesson 1Starting upSs listen to four businesspeople and match the speakers to their business cards. Vocabulary 1: Job titlesSs list word as job titles or departments. Then Ss talk about their jobs or studies. Vocabulary 2: NationalitiesSs match countries and nationalities.Reading: Describing peopleThis reading section can be completed in two parts. Ss can start preparatory work on the article about Phil Knight, the founder and CEO of Nike, and complete Exercise A. Lesson 2Reading: Describing peopleSs complete more detailed comprehension questions about Phil Knight (Exercise B and C). Language focus 1: to beSs are introduced to positive and negative forms of the verb to be.Language focus 2: a/an with jobs; wh- questionsSs look at the use of a/an before vowels and consonants and are introduced to what, who and where question words.Lesson 3Listening: Talking about yourselfSs listen to three people talking about their jobs.Skills: Introducing yourself and othersSs listen to three conversations where people introduce themselves and others. They then practice introductions.Lesson 4Case study: Aloha in HawaiiSs find out information about people at a conference.WritingSs write an e-mail about two people from the conference.第次课学时:授课时间:第周Context: Unit 2Title:Work and leisureIt has never been easy to balance work and leisure. During the late twentieth century the concept of a job for life was largely replaced by the short-term contracts favored by the enterprise culture. Some found themselves with too much free time n their hands when company restructures led to redundancies. Others saw leisure time shrink and working hours increase in exchange for greater financial rewards. The British TUC estimates that, despite European Union legislation, 4 million people in the UK work more than 48 hours per week and 1 in 25 work over 60 hours. It is thought that managers and professional staff work the longest hours.PROCEDURESLesson 1Starting upSs listen to four people talking about what they want from work and make word partnerships.Vocabulary 1: Days, months, datesSs practice days, months and dates and use the prepositions in, at and on with time phrases.Lesson 2Reading: Describing your routineSs read an article about the working day of Michael Dell, Chairman of Dell computers. Language focus 1: Present simpleSs look at the present simple to talk about habits and work routines.Vocabulary 2: Leisure activitiesSs use leisure activities, verbs and time phrases to talk about leisure time.Lesson 3Language focus 2: Adverbs and expressions of frequencySs complete exercises using adverbs and expressions of frequency and listen to three people talking about their typical day.Skills: Talking about work and leisureSs match questions and answers about work and leisure and then listen to a conversation about what Tim does at the weekend. Afterwards they talk about their own work and leisure activities.Lesson 4Case study: Independent Film CompanySs role play an interview between Human Resources and unhappy employees of a film company.WritingSs use the information from the case study to list the working conditions they want to change.第次课学时:授课时间:第周Context: Unit 3Title:ProblemsProblems are a fact of life. So problem-solving is an essential life skill both at home and in the office. Many pressurized managers in the modern business world may benefit from training in conflict resolution to resolve disagreements. It is wise to deal with sensitive matters face-to-face. Irate e-mails and memos often contain sentiments we would modify if speaking to the person directly. Social psychologist Albert Merabian says that words account for seven percent of communication, tone 38 percent and body language 55 percent. These elements are particularly useful in understanding and resolving potential conflict situation but can be lost in cyber communication. PROCEDURESLesson 1Starting upSs match sentences and problems and listen to five phone calls to identify the product and the problem.Vocabulary: AdjectivesSs look at the adjectives and their opposites and use too and enough.Lesson 2Reading: Dealing with problems at workFour people answer the question: ‘What are the biggest problems facing your company?’Language focus 1: Present simple: negatives and questionsSs match questions and answers, make negative sentences and practice the question forms in a role play.Lesson 3Language focus 2: have gotSs look at the use of have got, haven’t got and Have you got? To talk about possession. Skills: Telephoning: solving problemsSs listen to four phone calls where people talk about problems. Then they role play a phone conversation talking about problems with a product.Lesson 4Case study: Blue HorizonGuests of a holiday company compare their holiday apartments with the holiday brochure and complain to a representative of the company.WritingSs listen to a voice mail and write a telephone message for the manager of Blue Horizon. 第次课学时:授课时间:第周Context: Unit 4Title:TravelAround 1400 BC Polynesians paddled across the open ocean in canoes, serching for new trading partners, and the age of business travel began. The modern businessperson is more likely to choose flying as the quickest way of getting from A to B. Although safer than canoe, this can still pose hazards. Frequent fliers are likely to encounter a number of hurdles that can lead to increased stress levels. First, you have to acturally get on the plane. Most airlines overbook to minimise seat wastage and no-shows. This means that if all the passengers who actually booked seats turn up, there could be a shortage of place. If there are not enough volunteers to give up their seats, then you may find yourself bumped – denied boarding and put on a later flight.PROCEDURESLesson 1Starting upSs talk about things they like and don't like when travelling on business. Vocabulary: Travel detailsSs practise the alphabet and numbers 1-100 and match verbs and travel phrases. Listening: Listening for informationSs listen and answer questions about travel information.Lesson 2Language focus 1: can/ can’tSs put a dialogue into the correct order and then listen to check. Then Ss role play a conversation using can/ can’t.Reading: Business hotelsSs read about facilities in The Tower Hotel.Lesson 3Language focus 2: there is/ there areSs complete sentences using ther is/ there are and carry out a role play about a new job abroad.Skills: Making bookings and checking arrangmentsSs listen and answer questions about booking a hotel room before role playing a similar situation.Lesson 4Case study: Pacific HotelA hotel manager and assistant manager allocate rooms to twelve guests at a small hotel. WritingSs write a fax to one of the guests confirming arrangements.第次课学时:授课时间:第周Context: Unit 5Title:Food and entertainmentFood can communicate complex messages about status, nationally and identity. The fashion for eating out in restaurant was adopted by the upper classes during the French revolution. Most English words relating to eating out are adopted from the French (hotel, café, menu, chef, etc.) including restaurant, which was originally from the French verb meaning ‘to store’. Later, the migrations of the twentieth century proved fertile ground for mingling cuisines and a knowledge of the vast variety on offer is viewed as a mark of modern cosmopolitan taste.PROCEDURESLesson 1Starting upSs talk about the kind of food they like and match dishes and countries. Vocabulary: Eating outSs look at food groups and different parts of a menu.Reading: TippingThis reading section can be completed in two parts. Ss match jobs with places where people work. Then Ss talk about what services they tip before completing a table about which countries tip most often (Exercises A-C).Lesson 2Reading: TippingSs read an article about factors that encourage people to tip and answer comprehension questions (Exercises D-E).Language focus 1: some/anySs correct mistakes using some and any and underline the correct words in a dialogue. Listening: Ordering a mealSs listen to what a man and a woman order in a restaurant.Lesson 3Language focus 2: Countable and uncountable nounsSs identify countable nouns and complete exercises using a lot of, many or much. Skills: EntertainingSs look at language for entertaining visitors in a restaurant and listen and respond to a waiter’s questions.Lesson 4Case study: Which restaurant?Three colleagues decide which restaurants to choose to entertain three important customers.WritingSs write an e-mail inviting a customer to dinner and giving details about the restaurant. 第次课学时:授课时间:第周Context: Unit 6Title:SalesThings have come a long way since the days when peddlers went from door to door selling wares from a pack. Now advertisements pop up as text messages. Goods can be ordered by mall order. We can compare prices, get quotes, check if an item is in stock and place an order without moving away from our computer screen. In some ways the methods o buying and selling have undergone a revolution and in others little has changed since the early 1900s when keywords in sales were service and relationships. A modern sales force uses a mixture of tried and tested techniques and new technology to increase sales. The foundation of modern sales techniques was developed in the 1950s and includes gaining the client’s interest, building desire by showing product features or giving samples, increasing conviction by comparing the product with competitors or using statistics to highlight benefits and, finally, closing the deal.PROCEDURESLesson 1Starting upSs listen to three people talk about where and when they buy products. Vocabulary 1: Buying and sellingSs complete a sales leaflet for a computer company and listen to a conversation between a buyer and seller.Lesson 2Reading: Thirsty for success?Ss read a job advertisement for a sales representative in a soft drinks company. Language focus 1: Past simpleSs complete a sales report using the past simple.Vocabulary 2: Buying and sellingSs complete a leaflet for a car hire company.Lesson 3Listening: SellingKevin Warren, the Vice President, Sales and Marketing, of Coca-Cola Enterprises, gives some advice to salespeople.Language focus 2: Past time referencesSs are introduced to expressions that refer to the past, such as ago, last (week), for, on, from… to, in and during.Skills: Presenting a productSs listen to a salesperson presenting a product at a trade fair. Then they role play being the buyer and seller at a trade fair.Lesson 4Case study: Link-up LtdA company sells mobile phones and service packages. Ss role play being salespeople and customers.WritingSs write an e-mail to a colleague about what phone and service package a customer wants, using information from the case study.第次课学时:授课时间:第周Context: Unit 7Title:PeopleWhat charactreristics can help people to succeed in business and in life? A positive attitude, intelligence, perserverance and self discipline all help. Are the personality traits that contribute to success or failiure genetic? Or do we learn these characeristics are we grow up? Experts still disagree as to whether nature or nurture is more important.Can personality and intelligence be measured? IQ and psychometric tests remain popular, and the latter are still used by many companies as part of the selection process. However, in recent years the idea that only one type of intelligence exists has been criticised. Howard Gardner developed the theory of multiple intelligence. This said that people have a number of different types of intelligence that they possess to varying degrees. These are linguistic, musical, logical-mathematical, spatical, body-kinesthetic, intrapersonal(e.g. insight) and interpersonal (e.g. social skills and the ability to understand and motivate other people).PROCEDURESLesson 1Starting upSs answer a questionnaire about what sort of person they are.Vocabulary: Describing peopleSs look at the adjectives to describe people’s personalities.Listening: A difficult colleagueA property developer talks about a colleague who left the company.Lesson 2Language focus 1: Past simple: negatives and questionsSs focus on past simple negatives and questions and write questions using Why, How long, What, When and Where.Reading: Stella McCartneySs read an article about the fashion designer Stella McCartney. Ss then match verbs and nouns to make word partnerships.Lesson 3Language focus 2: Questions formsSs look at yes/no questions and open questions. They complete a questionnaire and then listen to check answers.Skills: Negotiating: dealing with problemsSs listen to a conversation about problems of understafing in a company. Then they role paly a conversation negotiating a new company car.Lesson 4Case study: A people problemA US food coompany has problems with a business manager.WritingSs write a memo aobut their meeting.第次课学时:授课时间:第周Context: Unit 8Title:MarketsIf a company wants to sell a product or service successfully, it ust identify the target market. There are many different types of market to choose from. The mass market aims to sell to as many people as possible, crossing age and income groups. In contrast, a niche market focuses on a narrowly defined group fo customers. It often caters to a need that has been overlooked by those suppliers who cater to markets which deal in more mainstream products or sevices. Focussing on niche markets can be cost effective as marketing campaigns can sim budgets directly at potential customers, for example through advertising on local radil or in magazines targeting special interst gorups. PROCEDURESLesson 1Starting upSs ask and answer questions about a populatioin pie chart.Vocabulary: Types of marketSs listen and repeat large numbers and look at adjectives to describe markets.Lesson 2Reading: The car market in ChinaSs answer quesitons and search for large numbers in an article aobut the Chiese car market.Language focus 1: Comparatives and superlativesSs practice comparative and superlative forms of adjectives..Lesson 3Listening: Doing business in RussiaSs listen to three parts of a presentation about doing business in Russia.Language focus 2: much/ a lot, a little/ a bitSs use the language to compare cars and pool talbes and use a bar chart to talk about sales in Russia and Poland.Skills: Telephoning: solving problemsSs listen to three marketing executives talking about a new snack bar and then role play taking part in a marketing meeting.Lesson 4Case study: Cara CosmeticsA body care company is launching a new shampoo. Ss siscuss the name , size and price of the product, main outlet and income group of the target market.WritingSs write a short description of the new shampoo for Cara Cosmetics catalogue.第次课学时:授课时间:第周Context: Unit 9Title:CompaniesA company is an organisation that produces goods or services to make a profit. There ar e many different types.A small business might become a medium or large business. If a company sells directly to the public, it is a retil business. A wholesale business sells goods in bulk to other companies. Some companies have Ltd in their name. This stands for limited company. Here, shareholders only lose what they invested if the company goes bankrupt. A company with PLC after its name is a Public limited company – its shares can be freely bought and sold. In contrast a Private limited company only passes shares to another person if other shareholders agree. A conglomerate consists of several companies that have joined together. A multinational or transnational company has global operations in many different countries.PROCEDURESLesson 1Starting upSs do a companies quiz and then talk about famous companies from their country. Listening: The Mini rangeSs listen to the Corporate Communications Managers for the Mini range of cars at BMW. Language focus 1: Present continuousSs look at the present continuous for temporary ations and things that are happening now.Lesson 2Vocabulary: Describing companiesSs complete exercises to describe two companies and then complete a company profile. Reading: LVMHSs read about LVMH, the luxury goods manufacturer.Lesson 3Language focus 2: Present simple or present continuousThe tenses are compared and contrasted. Ss then do exercises to find the correct tense before carrying out a role play showing someone around a company.Skills: Starting a presentationSs listen to the start of a presentation and use notes to introduce their own presentation.Lesson 4Case study: You and your companySs role play introducing themselves and their company at a training course on giving presentations.WritingSs write a short profile about their company from the information in the case study.第次课学时:授课时间:第周Context: Unit 10Title:The WebNow that the Internet has arrived, it is difficult to imagine how we lived without it; it is has revolutionised communications. Changes are taking place at an incredible speed. Hardware is becoming more compact, faster and more affordable, allowing more individuals and companies to utilise the Net. In the past, research took longer, important documents got lost in the post and information could be difficult to find. Unfortunately this revolution has brought with it a new set of problems. Research is certainly quicker but connections can be slow, making it difficult to access the websites that you need. Documents can still get lost, but now they float around cyberspace. Spam can be a problem when you e-mail account becomes overloaded with advertising that you don't want. But more sinister are the various computer viruses which can make your computer crash. And not all countries have equal access to the advantages of new technology. PROCEDURESLesson 1Starting upSs listen to people talking about what they use the Internet for and then talk about their own Internet use.Vocabulary: Internet termsSs read advice about using the Internet and match Internet terms with their definitions.Listening: Website designA website designer talks about his job.Lesson 2Language focus 1: Talking about future plansSs look at the use of the present continuous for future use and going to for future plans. Reading: E-commerceSs look at an article about making money form the internet.Vocabulary 2: Time ecpressionsSs complete future time expressions such as by net year, in two week s’ time, tomorrow evening, in the near future.Lesson 3Language focus 2: willSs use will to complete exercises about future events and predictions. Then they role play a meeting to talk about the launch of a new website.Skills: Making arrangemensSs listen to four people making and changing arrangements by phone and role play similar situations.Lesson 4Case study: Isis Books plcThe marketing director and two sales representatives of an Internet business book company plan a sales trip to Poland and Russia.WritingSs write an e-mail to customers to confirm the date and time of the appointment arranged in the case study..第次课学时:授课时间:第周Context: Unit 11Title:CulturesCompanies which deal in the global marketplace need to be able to adapt to different business cultures. It is easier to make a good impression in our own culture than in another, where our knowledge of the language and rules of behavior may be limited. Knowledge of the protocol and etiquette in the countries we do business with is essential. Protocol is adhering to the correct procedures and conduct in formal situations. This involves knowing the acceptable way to behave and includes formalities of rank, which denotes the level of a person’s position in an organisation. Etiquette focusses on communicating in a respectful and polite way in accordance with the good manners and accepted norms of the culture.PROCEDURESLesson 1Starting upSs look at tips for visiting another country or doing business there.Vocabulary: Company culturesSs complete sentences about different company cultures.Listening: Cultural mistakesSs listen to three people talk about cultural mistakes they have made.Lesson 2Language focus 1: should/ shouldn'tSs use should and shouldn't to give advice and make suggestions.Reading: Fast food in JapanAn American sandwich chain has problems with their Japanese franchise. Ss are introduced to phrasal verbs.Lesson 3Language focus 2: could/ wouldSs look at could and would to make requests and offers.Skills: Identifying problems and agreeing actionSs listen to a human resources manager talking to the general manager of a company about problems with an employee. The Ss role play a similar problem.Lesson 4Case study: A change of cultureA general manager of an overseas bank encounters problems from the staff when she wants to introduce new ideas.WritingSs write action minutes for the meeting they had in the case study.第次课学时:授课时间:第周Context: Unit 12Title:JobsThere are valuable skills that make job seekers attractive to employers:Technical skills – which include the specialist knowledge that will help them do the job. Personal skills –personality, attitude, personal work habits and style. (Can they work under pressure? Can they work as a part of a team as well as unsupervised?). Transferable skills – the basic skills learnt through everyday situations or previous work experience that can be usefully applied to a new position.PROCEDURESLesson 1Starting upSs discuss which jobs should get the highest salary and what aspects they would like or not like in a job.Vocabulary: Skills and abilitiesSs use verbs to complete a job advertisement.Language focus 1: Present perfectSs look at the use of the present perfect to talk about actions that continue from the past to the present.Lesson 2Reading : A curriculum vitaeSs put headings in the correct place and answer questions about a curriculum vitae.Lesson 3Language focus 2: Past simple and present perfectThe tense are compared and contrasted. Ss complete a text using the correct form of the verb and look at time expressions that go with each tense.Skills: Interview skillsSs look at interview tips, listen to an interview and role play an interview situation.Lesson 4Case study: High Profile Inc.The marketing director and the human resources director of a sports agency interview candidates for a job.WritingSs write a letter to the successful candidate from the case study interview.第次课学时:授课时间:第周Book IIContext: Unit 1Title:CareersReports of the death of the traditional career have been greatly exaggerated. Despite the growth of outsourcing (buying in services that were previously performed by a company’s employees from outside the organisation) and teleworking by freelancers working from home communicating via the Internet, most professional people still go to what is recognisably a job in a building that is recognisably an office. The average tenure, the length of time that people spend in a particular job, has remained unchanged (at about seven years) for two decades.PROCEDURESLesson 1Starting upSs talk about their level of ambition and say what makes for a successful career. Vocabulary: Career movesSs look at typical word combinations and verbs used with career.Listening : Human resources and recruitmentSs listen to a public relations professional who advises companies on human resources and recuitment.Lesson 2Reading: Female train driversSs read an article about the recruitment of female underground train drivers in London.Language review: Modals 1Ss look at modals used for ability, requests and offers (can, could and would) and do exercises based around a job interview.Lesson 3Skills: Telephoning: making contactSs listen to some calls and learn how to get through to who they want to speak to, leave messages, etc.Lesson 4Case study: Blue HorizonSs choose the right candidate for an internal promotion within an international training company.第次课学时:授课时间:第周Context: Unit 2Title:Selling onlineThe world of e-commerce moves fast. The dotcom frenzy of the late 1990s, with companies raising vast amounts of money from investors, for example just to sell dog food over the Internet, came and went, and some organisations removed the dotcom suffix from their names, so much did it become a synonym for failure. E-commerce courses in business schools are no longer oversubsribed and no longer preaching that ‘everything has changed’. Companies look more at how e-commerce can be used in conjunction with other methods of selling: in retailing this means clicks and mortar, combining traditional retail outlets with online operations, ratther than investing in a whole new expensive infrastructure.PROCEDURESLesson 1Starting upSs talk about traditional shopping versus buying online and goods typically bought online Vocabulary: Shopping onlineSs work on words related to buying and selling.Listening: Selling onlineSs listen to the founder of the British operation of Amazon talk about how to succeed in online selling.Lesson 2Reading: Virtual pocket moneyTeenagers buy a lot online. The article looks at payment methods they can use to do this. Language review: Modals 2Ss apply modals for obligation, necessity and prohibition (must, need to, have to and should) in the context of rules for an online book club and in an interview.Lesson 3Skills: Negotiation: reaching agreementSs discuss tips for successful negotiating, listen to a negotiation and then role play one themselves.Lesson 4Case study: Blue HorizonA traditional package holiday company wants to team up with an online business. Ss role play negotiations between the two companies.第次课学时:授课时间:第周Context: Unit 3Title:CompaniesMultinationals are the most visible of companies. Their local subsidiaries give them sometimes global reach, even if their corporate culture, the way they do things, depends largely on their country of origin. But the tissue of most national economies is made up of much smaller organisations. Many countries owe much of their prosperity to SMEs (small and medium-sized enterprise) with tens or hundreds of employees, rather than the tens of thousands employed by large corporations. Small businesses with just a few employees are also important. Many governments hope that the small businesses of today will become the multinationals of tomorrow, but many owners of small companies chose to work that way because they find it more congenial and do not want to expand. PROCEDURESLesson 1Starting upSs talk about the types of company they would most like to work for and the business sector they work in now.Vocabulary: Company vocabularySs look at vocabulary used to describe companies and that used in company reports to describe performance.Listening: Reasons for successSs listen to the sales manager of a UK motocycle manufacturer talk about the factors that make his company successful.Lesson 2。
Module IIThe MemorandumI This module introduces a common type of internal business messages:the memorandum or memo with a description of its generalcharacteristics and different kinds of memos. Upon completion of thismodule, the students will be able to write memos with correct formatsand using appropriate business language.A. The memorandum, as one of the most frequently used written businessmessages, is the accepted format mainly for internal communication.It is a brief document to communicate ideas with people at different levels in an organization.B. Memorandums, or memos, convey messages for different purposes,covering a wide range of topics.1. To disseminate informationExamples:Announcing a departmental meeting, a new appointment, etc.Presenting a training scheduleDescribing a new information systemReporting the result of a negotiationInforming employees of company policies and procedures2. To make requestsExamples:Requesting technical assistanceAssigning additional dutiesReminding people of the project deadlineAsking an employee to complete a self-appraisal formTelling an employee to justify an expenditure3. To respond to requestsExamples:Approving a request for fundsGranting a leave requestRejecting a salary increaseResponding to an employee's suggestionDiscussing alternative solutions to a dispute4. To solicit commentsExamples:Asking for comments on the new work scheduleCommunicating about marketing strategiesCollecting feedback about the annual planAsking people to make recommendations for quality control Discussing a drafted plan5. To deal with work performance issuesExamples:Acknowledging successful completion of an assignmentAnnouncing an awardCongratulating an employee on a promotionReminding an employee of the Company Codes of ConductReporting an accident6. Report MemorandumsExamples:Preparing a business trip planReporting project progressformatsII MemoA. Memos have set formats. Some companies have their ownpre-printed memo format. The following are some of the common heading formats:To:From:Date:Subject:Date:From:To:Re:When you have approved a memorandum, you write your initial at the end of the "from" line.Example:Date: March 25, 1998To: John StanleyFrom: Cynthia TurnerSubject: Performance reviewB. A short memo conveys a clear and direct message.Example:To: All staffFrom: Bill SmithDate: February 8, 1999Subject: Meeting CancellationPlease note that the staff meeting scheduled for Wednesday, February 10, at 2:00 p.m. has been canceled. Agenda itemswill be discussed at another meeting to be rescheduled assoon as possible.C. A longer memorandum generally contains three parts:1. An introductionThe introduction conveys the main idea of the memorandum. However, if it is "bad news", some background or explanation could come first.2. The bodyThis part provides more detail about the main idea such as giving an explanation or citing examples.3. The conclusionIt tells the reader what results you expect or what action thereader should take. It often has a courteous ending.1:ExampleDate:To:From:Subject: Program ReviewTo follow up on the decision made at the Board meeting last week, we'll begin our Program Review next month.The Review provides opportunities for us to look at ourorganization from new perspectives. It will help us find out whatwe do well and how we can improve. By reviewing our processes and methods, we can reengineer and become more effective and compatible in the face of the increasingly competitive global market.A departmental meeting has been scheduled for Tuesday,October 12, at 10: 00 a.m., in Conference Room 2. Please bringyour ideas and come prepared for a discussion of the ProgramReview plan. If you need more information, please call me atext. 8645.Example 2:To:From:Date:Subject: Staff ReductionI think that all of you are aware that last year's revenues of ourCompany were far below the expected target. Consequently,profits have fallen to an alarming low level. In order to remaincompetitive, we have no alternative but cut costs.Unfortunately, one measure that needs to be taken is todownsize. While allowing early retirement and attrition to helpwith the reduction in staff, I am sorry to announce that 60 people will have to be let go by June 30. Those affected will be notifiedby mail this month. Outplacement services will be made available to those who need to use them. If you have any questions, please contact HR at ext. 750.I appreciate your understanding and support.Example 3:Date:To:From:Re: Project Team ActivitiesBased on the R & D's initial feasibility study, your Project Team has been set up to identify ideal locations for a semi-conductorfactory site. I expect you to submit a work plan including thefollowing :scheduleTimeBudget and a possible cost-reduction planDelegation of tasksTraining for people concernedA communication/coordination system including a report system,observations.meetingsandWays to evaluate the team performanceIf you have any other issues to address or need assistance, please call me at ext. 6864.I look forward to your written report by April 12.III The writing processA. Define the purposeBefore you write a memo, think about why you want to do it, what you prepare to present and what results you expect to get.Throughout the writing process, do not forget to check if the memo reflects your purpose.B. Analyze your readerTake a reader-focused approach. Who will read your memo?Are they prepared for the information you present or the requestyou make? What is their response likely to be? Will they take theaction you expect?C. Organize materials and ideasCollect all the necessary information you need to achieve yourpurpose. Brainstorm ideas before you put them in order.Then check if you have included all the important issues youwant to address.D. Prepare a first draftThe first draft should contain the basic components of your memoincluding the heading format,E. Edit and reviseExamine your first draft by asking the following questions:Does the memo mean what you want to say?Does it reflect the purpose you want to achieve?Are the ideas well organized?Is the message clear to the reader?Is the format and language correct and appropriate?Then you correct and revise your draft.F. Proofread the final draft and put it in your fileMake sure that the typed memo is error free. Then initial itbefore you send it out. Keep a record of the memo sent.IV Three types of memos for internal communicationA. Top-down memos: memos from higher authorities to lower levels of employees.For example: a memo about orientation for new employees.What style or tone would you use?What elements will you include in your memo?B. Bottom-up memos: memos from lower level employees to their superiors.For example: a memo of resignation.What are the basic components of a resignation memo?What approach would you use, direct or indirect?C. Horizontal memos: memos for your peers.For example: a memo getting input from e-mail users.How would you phrase the memo to be sent to other departments?Which aspects of the e-mail system will be assessed?A Memo-writing ChecklistYES NO1. Is this memorandum necessary?2. Is the memorandum the appropriatemedium for communication?3. Does the memorandum have a clearpurpose?4. Is the memorandum addressed to theintended reader?5. Can your reader understand your purpose?6. Is your message well organized?7. Do you use the appropriate style and tone?8. Does the memo have a correct format?9. Have you checked and made sure thegrammar and spelling are correct?10. Have you followed up to make sure thatyour message was communicated?ExercisesI Discussion1 What kind of memos have you written or received?2 Who do you often write memos to?3 What type of memos do you find difficult to write? Why?4 Why is it important to plan carefully before you write a memo?II Application exercises1 Memo Heading FormatCheck if the following heading format is correct:To: Jane LeeFrom: Eric NewmanDate: May 20, 1996Subject: new training scheduleIf it is incorrect, rewrite it.2 Write a short memo welcoming a new employee:Lily Wang recently hired as a new computer programmerHer job: to help set up a new information systemLocated in Room 256, the Computer CenterWork hours: 9:00 a.m. to 5:00 p.m. Monday through Thursday, and 10:00 a.m. to 3:00 p.m. on Fridays.3 Write a memo to request a sales increase.Tips:The sales performance has worsened for the last five months. Ask about the reason for the sales drop.Ask what measures need to be taken.State the future goal and expectation.Offer to provide assistance as needed.4 Write a memo to respond to a request for training.Tips:Acknowledge receipt of the request.Encourage the employee's initiative for professional development.Explain the actions you plan to take:c heck the work and time scheduleconsult the training departmentreview the training budgetSet the time for your reply.5 Write a memo to solicit employee suggestions.Tips:State the department objectives and tasks for the coming year.Tell employees to comment on the objectives and tasks.Tell them how to put forward their suggestions.Let them know what you plan to do with their suggestions.6 Write a memo to eliminate excessive photocopying:Tips:Explain the situation of excessive photocopying and its outcome.Provide the guidelines for the use of the photocopiers.Indicate measures to be taken if excessive photocopying continues.7 In recent months you have received many rush supply orders, but you have difficulty assuring speedy delivery. Write a memo about handling "rush orders".8 Because of shortage of personnel, you will not be able to complete theproject according to the schedule. You write a memo asking forsupport.9 Three members of a cross-functional team have disputes over the time schedule and division of work of a major construction project. You as the trouble shooter is preparing a memo to arrange a meeting to resolve the c onflict.。