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英文商务信函写作格式引导语：商务英语是以适应职场生活的语言要求为目的，内容涉及到商务活动的方方面面。
商务英语课程不只是简单地对学员的英文水平、能力的提高，它更多地是向学员传授一种西方的企业管理理念、工作心理，甚至是如何和外国人打交道，如何和他们合作、工作的方式方法，以及他们的生活习惯等，从某种程度上说是包含在文化概念里的。
由此可见商务英语在我们的工作中十分重要。
今天就由YJBYS 的店铺带大家了解一下英文商务信函写作格式吧!英文商务信函写作格式英文信函分为混合式和齐头式。
混合式：每一段的首行缩进两格。
落款在信末中间靠右下的位置。
齐头式：信的所有内容都靠左，段与段之间空一行。
英文信函的习惯用法，由以下几个方面组成：(1)信头 The heading信头是指信纸上印刷或打印的企业名称、厂称、地址、电话号码、电报挂号、主管人姓名等。
通常情况下，公司都会专门印制带有信头的信笺纸，包括发信人的姓名，地址，电话，传真等。
当我们撰写传统信件时，直接使用这种信笺纸就可以。
(2)编号和日期 The reference number and the date方便以后查信使用。
Your ref: (你方编号) Our ref: (我方编号)日期通常打印在信头的右下方位置，或在寄信人姓名和地址的下方位置。
日期的英式写法是日、月、年;美式写法是月、日、年。
为了避免误解，日期、年份用数字表示，月份则用英文表示，第一个字母要大写，也可用缩写。
比如May，1998(美式写法);1，May，1998(英式写法)。
(3)信内地址 The inside address与信封上的收信人名称和地址相同，通常打印在信纸的左侧，低于日期位置2—4行，也可在签字位置下2—4行。
书写收信单位名称时，应特别尊重对方的习惯，不能随意增删公司名称前的冠词The，也不能随意改用繁写及缩写，如Company与Co.之间不能互换，否则会被认为是不礼貌的行为。
商务英语合同模板甲方（买方）: [Party A (Buyer)] [公司名称]地址: [Address]联系电话: [Contact Number]乙方（卖方）: [Party B (Seller)] [公司名称]地址: [Address]联系电话: [Contact Number]鉴于:1. 甲方有意购买，乙方愿意出售以下商品和服务。
2. 双方同意根据以下条款和条件签订本合同。
第一条合同标的1. 甲方同意购买，乙方同意出售以下商品（以下简称“货物”）：- [详细描述商品名称、规格、数量、单价等]2. 乙方应提供与货物相关的服务，包括但不限于安装、调试、培训等。
第二条价格和支付方式1. 货物总价款为[Total Amount]，大写[In Words]。
2. 甲方应在本合同签订之日起[Payment Term]内支付总价款的[Percentage]%作为定金。
3. 余款应在货物交付并经甲方验收合格后[Payment Term]内支付。
第三条交货和验收1. 乙方应于[Delivery Date]前将货物交付至甲方指定地点。
2. 甲方应在收到货物后[Inspection Period]内进行验收，如有异议应在[Notice Period]内书面通知乙方。
第四条质量保证和售后服务1. 乙方保证所售货物符合合同规定，且在正常使用情况下提供[Warranty Period]年的质保期。
2. 质保期内，如货物出现非人为损坏的故障，乙方应负责免费维修或更换。
第五条违约责任1. 如甲方未按期支付货款，应按未付款项的[Interest Rate]%/日向乙方支付违约金。
2. 如乙方未按期交付货物，应按未交付货物价值的[Interest Rate]%/日向甲方支付违约金。
第六条争议解决双方因履行本合同所发生的任何争议，应首先通过友好协商解决；协商不成时，任何一方均可向[Arbitration Institution]申请仲裁。
商务英语信函写作格式范文(精选15篇)尊敬的供应商朋友：感谢各位供应商朋友的长期合作及建立互信共赢的伙伴关系，一直是百厚鞋业事业健康、快速发展的可靠保*！今致函前来，由于我司系统升级并提高双方的工作效率和及时为大家解决问题，现对每月账期作合理的调整。
1、账期周期时间：当月的26号至次月25号。
2、对账单传达时间：26号至30号或31号各供应商及时提交对账单。
未按规定时间传达的一律顺廷至下月对账。
3、对账单附件要求：订购单、送货单、报价单、请款单内容要求正确、完整。
双方责任人签字或*齐全，数量、金额规范一致。
4、执行时间：20xx—06月。
衷心祝愿贵我双方在未来的市场上相互扶持，共同分享全球经济发展带来的机遇，携手走向更加美好的明天。
顺颂商祺！xx总布采购中心二?xx年xx月xx日供应商：经核查，贵司于xx月xx日提供的xx（不良布件名称）在过程中_______（来料/制程/出货/客诉），发现xx（不良现象）。
该不良现象属于：___________（轻微/严重□/致命/屡犯）。
上述不良事实清楚无误，根据《供应商品质保*协议》中的处罚条例，我司决定对贵司处以罚款1000元/严商务英语信函写作格式范文第3篇商务英语信函写作格式范文第4篇商务英语信函写作格式范文第5篇商务英语信函写作格式范文第12篇1. The purpose of this letter is to inform you that (of)2. The purport of this line is to advise you that (of)3. The object of the present is to report you that4. The object of this letter is to tell you that5. By this letter we Purpose to inform you that (of)6. Through the present we wish to intimate to you that7. The present serves to acquaint you that商务英语信函写作格式范文第13篇商务感谢信格式感谢信是一种礼仪文书，用于商务活动中的许多非协议的合同中，一方受惠于另一方，应及时地表达谢忱，使对方在付出劳动后得到心理上的收益，它是一种不可少的*手段。
商务英语信函的分类商务英语信函的分类1、建立贸易关系(Establishment of business relations)2、询盘(一般的或详细的)(Enquiry (general and specific))3、报盘(实盘或虚盘)( Offer (firm or without engagement))4、贸易磋商(Business negotiations)5、有关成交(Conclusion of business)6、有关销售合同或销售确认书(Sales contract or confirmation);7、有关购货合同或购货确认书(Purchase contract or confirmation).8、促销信(Sales promotion)9、订货和执行(Order and the fulfillment)10、有关信誉证(Letter of Credit)11、催证(Urging the establishment of L/C);13、信誉证展期(Extension of L/C).14、有关装运(Shipment)15、催运(Urging shipment);16、装运通知(Shipping advice).17、续订(Repeat order)18、保险(Insurance)19、索赔(Claim)20、提出索赔(to lodge a claim);21、理赔(to settle a claim).22、其他形式,如:23、寻找代理(Ask for an agent);24、加工贸易(Processing trade);25、补偿贸易(Compensation trade);26、建立合资企业(Establishing a joint venture)等等。
签订合同用语This is our contract. Please read it carefully before signing.这是我们的合同。
请仔细阅读后再签字。
We have reached an agreement on all the terms. So there shouldn’t be any problem for the contract.我们对各项条款意见都一致了。
合同应当没什么问题了。
May we once more remind you that the contract should be cancelled by one month notice.请允许我们再次提醒您，双方应在取消合同一个月前进行通知。
We’ll have the contract ready tomorrow. It’s been good working with you. Thanks again.我们明天就可以把合同准备好。
合作愉快，再次感谢。
商务公关：产品信息公司与客户对话时通过一问一答的方式，客户对于产品的规格、使用寿命、售后服务、折扣等等有了较详细的了解、为日后订货打好了基础。
A: Ah, yes, this is the model I was interested in.啊，是的，这就是我感兴趣的那种样式。
B: I should be very happy to give you any further information you need on it.我很乐意提供您所需要的关于它的进一步的信息。
A: Yes, what are the specifications?好的，都有哪些规格呢？B: If I may refer you to page eight of the brochure, you'll find all the specifications there.如果您看一下手册的第8页，就会在那儿找到所有的规格。
商务英语函电与合同洪菁课后答案第三单元全文共3篇示例，供读者参考篇1Business English Correspondence and Contract, Hong Jing's After-Class Answer, Unit Three1. What are the purposes of business letters?There are several purposes of business letters, including providing information, making inquiries, placing orders, requesting payment, sending reminders, making offers, making complaints, and expressing thanks.2. What are the differences between personal letters and business letters?Personal letters are usually informal and focus on personal relationships and experiences, while business letters are more formal and focus on transactions and business matters. Personal letters may contain emotional content and intimate language, while business letters are typically concise, professional, and to the point.3. What are the key elements of a business letter?The key elements of a business letter include the sender's address, date, recipient's address, salutation, body of the letter, complimentary close, and signature. Additional elements may include a subject line, reference number, and enclosures.4. What is the purpose of a subject line in a business letter?The subject line in a business letter is used to provide a brief summary of the letter's content. It helps the recipient quickly understand the topic of the letter and prioritize it among other correspondence.5. What are the different types of business letters?There are various types of business letters, including inquiry letters, order letters, claim letters, adjustment letters, acknowledgement letters, complaint letters, and sales letters. Each type serves a specific purpose in communication with customers, suppliers, and other business partners.6. What is the purpose of a business proposal?A business proposal is a document that outlines a specific project, product, or service and offers a potential solution to a business problem or opportunity. The purpose of a business proposal is to persuade the recipient to accept the proposal and enter into a business agreement.7. How should business proposals be structured?Business proposals should be structured in a clear and organized manner, starting with an introduction that summarizes the proposal's key points. The body of the proposal should provide detailed information about the project or service, including goals, methodology, timeline, and costs. The conclusion should reiterate the benefits of the proposal and call for action.8. What are the key elements of a contract?The key elements of a contract include an offer, acceptance, consideration, intention to create legal relations, capacity to contract, legality of the subject matter, and certainty of terms. Contracts may also include additional clauses, such as termination, indemnity, dispute resolution, and governing law.9. How can a contract be terminated?A contract can be terminated in several ways, including by performance, agreement, frustration, breach, or operation of law. Termination clauses in the contract may specify conditions under which the contract can be ended and the consequences of termination.10. What are the consequences of breaching a contract?A breach of contract occurs when one party fails to fulfill its obligations under the contract. The consequences of breaching a contract may include damages, specific performance, injunction, and termination of the contract. Parties may also seek legal remedies through litigation or arbitration.Overall, understanding the principles of business correspondence and contract law is essential for effective communication and successful business transactions. By mastering the key elements and principles discussed in this unit, you can improve your skills in drafting business letters, proposals, and contracts, and ensure compliance with legal requirements in your business dealings.篇2【Business English Correspondence and Contracts – Hong Jing Unit 3 Answers】Business English Correspondence and Contracts is an essential course for students studying business and management. Understanding how to write professional letters, emails, and contracts is crucial in the business world. In this unit, we will provide answers to the exercises and questions fromHong Jing's textbook on Business English Correspondence and Contracts.Exercise 1: Write a formal letter requesting information about a company's products.Dear Sir/Madam,I am writing to inquire about the products and services offered by your company. I have heard positive reviews about your products and would like to learn more about the range of products available, pricing, and any special promotions or discounts currently being offered.Could you please provide me with a catalog or brochure detailing your products along with information on any upcoming events or trade shows where I can see your products in person?I look forward to hearing from you soon.Sincerely,[Your Name]Exercise 2: Write an email confirming a meeting with a client.Subject: Meeting Confirmation for [Date]Dear [Client's Name],I am writing to confirm our meeting scheduled for [Date] at [Time] at [Location]. I appreciate the opportunity to discuss [topic of discussion] with you and look forward to a productive meeting.Please let me know if there is anything specific you would like to cover during our meeting or if you have any materials you would like me to review beforehand.Thank you for your time, and I look forward to seeing you soon.Best regards,[Your Name]Exercise 3: Write a formal business contract outlining the terms and conditions of a partnership agreement.Partnership AgreementThis Partnership Agreement is entered into on [Date] between [Company A] and [Company B].1. Purpose: The purpose of this agreement is to establish a partnership between the two companies for the purpose of [brief description of partnership goals].2. Responsibilities: [Company A] will be responsible for [list of responsibilities] while [Company B] will be responsible for [list of responsibilities].3. Term: This partnership agreement shall be effective from [Date] and shall remain in effect for a period of [Duration].4. Termination: Either party may terminate this agreement with [X] days' notice in writing.5. Confidentiality: Both parties agree to keep all information shared during the course of the partnership confidential.6. Governing Law: This agreement shall be governed by the laws of [Jurisdiction].In witness whereof, the parties have executed this agreement as of the date first above written.[Signatures]These are just a few examples of the types of exercises you may encounter in a Business English Correspondence and Contracts course. Practicing writing formal letters, emails, and contracts will help you develop essential communication skills needed in the business world. Remember to always be clear, concise, and professional in your correspondence.篇3Business English Letters and ContractsUnit 3 After-class Answers1. Match the following words with their Chinese meanings:1) indemnify E. 保障2) conditons D. 条件3) expiration B. 到期4) enclosures A. 附件2. Fill in the blanks with the words in the box:1) satisfactory2) complaint3) refund4) forward5) receipt6) delay1) The customer filed a _______________ about the poor quality of the product.2) We apologize for the _______________ in shipping your order.3) We will _______________ the payment once we receive the damaged goods.4) Please _______________ any relevant documents to support your claim.5) Please acknowledge the _______________ of this message.6) We hope to reach a _______________ solution to this issue.3. Choose the best option to complete the sentence:1) The contract is _______________ for two years.A) datedB) effectiveC) arise2) The manufacturer will _______________ the shipment to the customer's address.A) deliverB) competeC) comment3) We request that you _______________ the payment within 30 days.A) compensateB) completeC) confirm4) The insurance company will _______________ the customer against any potential losses.A) induceB) insureC) install5) The buyer must _______________ with the terms of the agreement.A) complyB) concludeC) concord4. Translate the following sentences into English:1) 我们将出具正式的退款通知。
商务英语索赔信函回复范文(共3篇)（经典版）编制人：__________________审核人：__________________审批人：__________________编制单位：__________________编制时间：____年____月____日序言下载提示：该文档是本店铺精心编制而成的，希望大家下载后，能够帮助大家解决实际问题。
文档下载后可定制修改，请根据实际需要进行调整和使用，谢谢!并且，本店铺为大家提供各种类型的经典范文，如工作总结、工作计划、合同协议、条据文书、策划方案、句子大全、作文大全、诗词歌赋、教案资料、其他范文等等，想了解不同范文格式和写法，敬请关注!Download tips: This document is carefully compiled by this editor. I hope that after you download it, it can help you solve practical problems. The document can be customized and modified after downloading, please adjust and use it according to actual needs, thank you!Moreover, our store provides various types of classic sample essays for everyone, such as work summaries, work plans, contract agreements, doctrinal documents, planning plans, complete sentences, complete compositions, poems, songs, teaching materials, and other sample essays. If you want to learn about different sample formats and writing methods, please stay tuned!商务英语索赔信函回复范文(共3篇)商务英语索赔信函回复范文第1篇商务英语外贸英语信函之索赔理由及依据accept the claim， but can you tell me how much you want us to compensate you for the loss?我们接受索赔，但你能告诉我赔偿你多少损失will give your request for claims immediate attention.我们将密切关注你方索赔的要求? will get this matter resolved as soon as possible and hope to compensate you for your loss to your satisfaction.我们将尽早地解决此事，希望赔偿你方损失直到满意为止’d like to eXpress our sincere apologies for the poor quality of the products.我们就产品质量问题致以深深歉意regret to hear that the goods you received are not of the quality eXpected.我们遗憾地获悉你收的货物未达你所期望的质量are very sorry for the trouble cause by this delay.因延误造成的麻烦深表歉意agree to accept all your claim.我们接受你方所有索赔’ll go to your company tomorrow in person to talk aboutthe claim.我明天去贵司私下讨论索赔事宜regret the loss you have suffered and agree to compensate you $800.我们为你方遭受的损失表示歉意并同意赔偿800美金agree to compensate you for the detective watches by 5% of the total value.我们同意就缺陷手表赔偿总金额的5%商务英语索赔信函回复范文第2篇G: Mr.Wang， we regret to inform you that the toys you shipped us do not accord with the required specifications in the contract， and we are compelled to lodge a claim against you.乔治：王先生，我们很遗憾地通知你，你运送给我们的玩具与合同要求的规格不符，我们不得不同你们提出索赔。
商务英语信函写作精华2006年07月23日星期日 15:38A.建立贸易关系1.我们愿与贵公司建立商务关系。
1.We are willing to eatablish trade relations with your company.2.我们希望与您建立业务往来。
2.Please allow us to express our hope of opening an account with you.3.我们很高兴地附上询价单第××号，请贵方报离岸价格。
3.We have pleasure in enclosing our file.4.我们确认向贵方购买……，随函附上订单确认书供参照。
4.We confirm having purchased from you …。
A confirmation order is enclosed for your reference.G.请求做代理商1.我们深盼与英国公司接洽，希望成为其销售代理商之一。
1.We are anxious to contact some British firms with a view to acting as their selling angents.2.如蒙考虑担任销售你们……代理商，我们将十分高兴。
2.We should be glad if you would consider our application to act as agents for the sale of your…。
H.请求报价1.兹函请提供……的报价。
1.We are writing to invite quotations for the supply of…2.请将定期供应……之报价赐知。
2.Please let us have a quotation for the regular supply for…3.请将下列货品的最低价格赐知。
英语商务信函和合同中被动语态的语用意义及其翻译篇一：英语商务信函和合同中被动语态的语用意义及其翻译龙源期刊网.cn英语商务信函和合同中被动语态的语用意义及其翻译作者：杨阳来源：《学周刊·上旬刊》2015年第02期摘要：被动语态被广泛地运用在英语商务信函和英语合同中，比起主动语态，被动语态使语气显得更加委婉、含蓄以及客观许多。
在汉语中，被动语态一般使用的比较少。
所以一般在翻译英语的商务信函与合同的过程中，主动语态通常都被翻译为被动语态，再进行适当的语言修饰，从而保证翻译之后的文章流畅通顺。
关键词：英语商务信函被动语态作为商务英语中比较常见的一种语法现象，有助于体现合作的礼貌与原则。
而商务英语中，被动语态的使用和汉语的被动语态的用法有着一定程度上的不同。
本文主要就针对商务英语中被动语态使用较多的商务信函与合同进行分析，从而更好地理解被动语态在商务英语中的应用与翻译状况。
一、对被动语态的认识被动语态作为动词的一种形式存在，主要是指主语是谓语动作的承受者。
若是要讲述一个客观事实就需要借助被动语态。
被动语态强调的是动作的承受者，而不是动作的发出者。
被动语态通常都是由by引导出来的，但是也有由介词by引导出来的短语，如“by bike”（骑自行车）“by bus”（坐公共汽车）等。
并且还有一些真被动、假主动的十几个常用词的用法都需要我们注意，如“so heavy to carry”表示的就是被动语态，但却不是用的“so heavy to be carried”。
针对被动语态使用的不同情况，我们一定要做到全面掌握每一种被动语态，这对于学习英语及商务信函和合同的翻译都是十分重要的。
二、英语商务信函和合同中被动语态的语用意义及其翻译（一）英语商务信函中被动语态的语用意义及其翻译被动语态作为一种重要的语言手段与工具被广泛运用在商务英语中。
与主动语态相比，被动语态不强调动作的发出者，这样在语气上就会显得委婉许多，也不会让动作的承受者感受到一种发出者将某种意思强加的强硬感觉。
商务英语出口合同7篇篇1合同编号：XXX/EXXXX/YYYY甲方（出口商）：____________________地址：____________________________________法定代表人：________________________联系方式：________________________电子邮箱：________________________乙方（进口商）：____________________地址：____________________________________法定代表人：________________________联系方式：________________________电子邮箱：________________________鉴于甲方与乙方经友好协商，就甲方向乙方出口商务英语相关产品或服务达成一致，为明确双方的权利和义务，特订立本合同。
一、合同标的1. 甲方同意向乙方出口以下商务英语产品或服务：________________________（具体产品名称、规格、数量、价格等）。
2. 合同总价款为：________________________（货币种类及金额）。
付款方式及期限如下：________________________。
二、产品质量与保证1. 甲方保证所出口的商务英语产品或服务符合合同约定的质量标准，并符合国家相关标准。
2. 如因产品质量问题导致乙方损失，甲方应承担相应的赔偿责任。
三. 交货与运输1. 交货期限：甲方应于本合同签订后____日内完成发货。
如遇特殊情况，双方协商确定新的交货期限。
2. 运输方式及费用承担：双方约定采用____________运输方式，运费由______方承担。
如双方另有约定，按约定执行。
3. 运输途中风险承担：货物在运输途中的风险由______方承担。
如因不可抗力因素导致货物损失，双方应协商解决。
四、知识产权及保密条款篇2合同编号：XXXXXXXXXX甲方（出口商）：______________________乙方（进口商）：______________________鉴于甲、乙双方经友好协商一致，为明确双方在商务出口交易中的权利和义务，保障双方利益，特订立本合同。
英语商务信函和合同中被动语态的语用意义及其翻译本文发表于《第七届全国国际商务英语研讨会论文集》，对外经济贸易大学出版社，2006年，154-159本文摘要：被动语态是英语商务信函和商务合同重要的语用手段。
在商务信函中，被动语态使语气委婉、礼貌，在商务信函中，被动语态使合同的语气更客观、公正。
但是，由于汉语的被动形式用得相对较少，而且汉语的委婉、客气、公正这些语气是通过使用表达一定的词语或其他句法结构表示出来，所以在翻译英语商务信函和合同的被动时，一般把被动语态转化为汉语的主动形式，并在措词和结构上加以把握，从而保留原文的语用意义，又使译文通顺流畅。
关键词：商务信函；合同；被动语态；语用意义；翻译Pragmatic Significance and Translation of Passive Voice in English Business Correspondences and Contracts Abstract：The passive voice is an important pragmatic device in English business correspondences and contracts.In business correspondences,the passive voice makes the tone indirect and polite while in contracts,it makes the tone just and objective.In Chinese,the passive voice is not so frequently used as in English.Therefore,the passive voice in English business correspondences and contracts is usually transferred into the active voice in Chinese to make the translation smooth,and its pragmatic effect is maintained by means of diction or commonly-used Chinese structures with the same pragmatic effect.Key words：business correspondence；contract；passive voice；pragmatic significance；translation一、引言自从1938年Charles Morris提出语用学是符号学的一部分之后，不少语言学家都对语用学的定义提出过自己的见解。
商务英语函电与合同洪菁课后题答案全文共3篇示例，供读者参考篇1Business English Correspondence and Contract Hong Jing Post-lecture Questions Answers1. Explain the importance of effective business correspondence in the global business environment.Effective business correspondence is crucial in the global business environment as it helps to establish and maintain professional relationships with clients, suppliers, and other business partners. Clear and concise communication through written correspondence can help to avoid misunderstandings, resolve disputes, and build trust. In the international business arena, where cultural differences and language barriers may exist, effective correspondence can bridge these gaps and facilitate successful business transactions.2. Describe the key elements of a business letter and provide an example of each.The key elements of a business letter include the following:- Sender's address: This is the address of the person or company sending the letter.- Date: The date on which the letter was written.- Recipient's address: The address of the person or company receiving the letter.- Salutation: The greeting at the beginning of the letter (e.g., "Dear Mr. Smith").- Body: The main content of the letter, including the purpose of the communication.- Closing: The closing remarks at the end of the letter (e.g., "Sincerely").- Signature: The signature of the sender.Example:Sender's address:123 Main StreetAnytown, USA 12345Date: June 1, 2022Recipient's address:456 Elm StreetOthertown, USA 67890Salutation: Dear Ms. Johnson,Body:I am writing to inquire about the availability of your company's products and pricing. We are interested in placing a bulk order for [Product Name] and would like to request a quotation. Could you please provide us with the necessary information at your earliest convenience?Closing:Sincerely,John DoeABC CorporationSignature:3. Discuss the importance of using clear and concise language in business correspondence.Using clear and concise language in business correspondence is important as it helps to ensure that the message is easily understood by the recipient. Clear and conciselanguage reduces the risk of misunderstandings and misinterpretations, which can lead to costly errors and delays in business transactions. In addition, concise language helps to convey professionalism and respect for the recipient's time and attention. Clarity and conciseness are especially vital in international business communication, where language barriers and cultural differences may exist.4. Describe the purpose and components of a business email.The purpose of a business email is to communicate information, make requests, and facilitate business transactions in a professional manner. The components of a business email typically include the following:- Subject line: A concise and descriptive line that summarizes the content of the email.- Greeting: A salutation that addresses the recipient (e.g., "Dear Mr. Smith").- Body: The main content of the email, including the purpose of the communication and any necessary details.- Closing: A brief closing remark (e.g., "Best regards").- Signature: The sender's name, title, and contact information.5. Provide an example of a business email requesting a meeting with a prospective client.Subject: Meeting RequestDear Mr. Johnson,I hope this email finds you well. I am writing on behalf of ABC Corporation to express our interest in your company's services. We believe that there may be opportunities for collaboration between our two organizations and would like to discuss this further.I would like to request a meeting with you at your earliest convenience to explore potential partnership opportunities. Please let me know your availability so that we can schedule a meeting at a time that is convenient for you.Thank you for considering this request. I look forward to the opportunity to meet with you and discuss how we can work together.Best regards,John DoeABC Corporation6. Define the term "contract" and explain its importance in business transactions.A contract is a legally binding agreement between two or more parties that outlines the rights and obligations of each party with respect to a specific transaction or arrangement. Contracts are important in business transactions as they provide clarity and certainty regarding the terms of the agreement, including the goods or services to be exchanged, the price, the delivery schedule, and any other relevant details. Contracts help to protect the interests of all parties involved and provide a framework for resolving disputes and enforcing agreements in the event of non-compliance.7. Describe the key elements of a contract and provide an example of each.The key elements of a contract include the following:- Offer: A proposal made by one party to another to enter into an agreement.- Acceptance: The agreement by the other party to the terms of the offer.- Consideration: Something of value exchanged between the parties, such as money, goods, or services.- Legal capacity: The parties must have the legal capacity to enter into the contract, meaning they must be of legal age and sound mind.- Legality: The contract must be for a legal purpose and not violate any laws or public policy.- Mutual consent: Both parties must agree to the terms of the contract willingly and without duress.Example:Offer: ABC Corporation offers to sell 100 units of Product A to XYZ Company for $10 per unit.Acceptance: XYZ Company accepts the offer and agrees to purchase the 100 units of Product A for $10 per unit.Consideration: ABC Corporation delivers the 100 units of Product A to XYZ Company, and XYZ Company pays $1,000 in exchange.Legal capacity: Both ABC Corporation and XYZ Company are legally authorized to enter into contracts.Legality: The contract between ABC Corporation and XYZ Company is for the sale of legal goods and does not violate any laws.8. Explain the significance of dispute resolution clauses in contracts and provide examples of common dispute resolution methods.Dispute resolution clauses are important in contracts as they provide a framework for resolving conflicts and disagreements that may arise between the parties. Without these clauses, disputes may escalate and result in costly litigation, damage to business relationships, and delays in business transactions. Common dispute resolution methods include:- Mediation: A voluntary process in which a neutral third party helps the parties reach a mutually acceptable resolution.- Arbitration: A binding process in which a neutral third party renders a decision on the dispute after hearing arguments from both parties.- Litigation: A legal process in which the dispute is resolved through the court system.9. Discuss the role of confidentiality clauses in contracts and provide examples of information that may be subject to confidentiality obligations.Confidentiality clauses in contracts are designed to protect sensitive information shared between the parties from disclosure to third parties. Examples of information that may be subject to confidentiality obligations include:- Trade secrets: Proprietary information that gives a business a competitive advantage, such as customer lists, manufacturing processes, and marketing strategies.- Financial data: Confidential financial information, such as revenue figures, profit margins, and investment strategies.- Personal information: Privacy-sensitive information about individuals, such as social security numbers, medical records, and contact details.Confidentiality clauses help to safeguard this information and prevent unauthorized disclosure, which could harm the parties' interests.In conclusion, effective business correspondence and contracts are essential tools for successful business transactions in the global business environment. By mastering the principlesof clear and concise communication and understanding the key elements of contracts, business professionals can build strong relationships, mitigate risks, and ensure the smooth execution of business agreements.篇2Business English Correspondence and ContractsHJ Course Post-lecture Questions AnswersQuestion 1:What are the key components of a business letter?Answer:The key components of a business letter include the sender's address, date, recipient's address, greeting (salutation), body of the letter, closing, signature, and any enclosures.Question 2:What is the purpose of a sales letter?Answer:The purpose of a sales letter is to introduce a product or service to potential customers, persuade them to make a purchase, and provide information on how to do so.What are the different types of business emails?Answer:There are several types of business emails, including introductory emails, follow-up emails, response emails, meeting confirmation emails, and thank you emails.Question 4:How should you structure an email for clarity and professionalism?Answer:To ensure clarity and professionalism in an email, it should have a clear subject line, proper greeting and closing, concise and well-organized content, and appropriate tone and language.Question 5:What are the key elements of a contract?Answer:The key elements of a contract include the parties involved, offer and acceptance, consideration, legality, capacity, intention, certainty, and legal formalities.What is the purpose of a contract?Answer:The purpose of a contract is to create a legally binding agreement between two or more parties, outlining their rights and obligations in a business transaction.Question 7:What is the difference between an express and implied contract?Answer:An express contract is created through words or written agreements, while an implied contract is created through the actions or conduct of the parties involved.Question 8:What are some common mistakes to avoid in business correspondence and contracts?Answer:Some common mistakes to avoid in business correspondence and contracts include using vague language,making assumptions, not clarifying terms and conditions, and failing to specify responsibilities and deadlines.In conclusion, mastering the art of business correspondence and contracts is crucial for success in the corporate world. By understanding the key components, purposes, and elements of effective communication in writing, professionals can build strong relationships with clients, partners, and stakeholders. It is essential to pay attention to detail, avoid common mistakes, and always strive for clarity and professionalism in all business dealings.篇3Business English Letters and ContractsHong Jing - Post-class Exercises Answers1. Write a formal letter to refuse an invitation to a business conference due to a prior commitment.Dear [Recipient's Name],I hope this letter finds you well. I am writing to express my sincere gratitude for the invitation to attend the upcoming business conference. I appreciate the opportunity to participate in such a prestigious event.However, I regret to inform you that due to a prior commitment on the same dates, I will not be able to attend the conference. Please accept my apologies for any inconvenience this may have caused.I would like to extend my best wishes for the success of the conference and hope that it will be a productive and enlightening event for all attendees.Thank you once again for considering me for this opportunity. I look forward to the possibility of attending future events with your esteemed organization.Yours sincerely,[Your Name]2. Draft a business letter to inquire about the availability and pricing of a particular product for potential purchase.Dear Sir/Madam,I am writing to inquire about the availability and pricing of your product [Product Name]. I am interested in purchasing [quantity needed] units for [purpose of use].Could you please provide me with information on the current stock availability, the price per unit, as well as any bulkpurchase discounts that may be applicable? Additionally, I would appreciate it if you could also include details on shipping costs and delivery timeframes to [your location].I would like to make an informed decision based on the information provided, so any additional specifications on the product features and quality would also be helpful.Thank you for your attention to this matter. I look forward to your prompt response and am eager to explore the possibility of doing business with your company.Best regards,[Your Name]3. Create a contract template for a freelance graphic designer to be used for project agreements.Freelance Graphic Design ContractThis Freelance Graphic Design Contract (the "Agreement") is entered into between [Client's Name] (the "Client") and [Designer's Name] (the "Designer") on [Date].Scope of Work:The Designer agrees to provide graphic design services as outlined in the project brief provided by the Client. This includesbut is not limited to creating visual concepts, layouts, and designs for [specific project details].Payment Terms:The Client agrees to compensate the Designer for services rendered at the rate of [Rate per hour/project fee]. Payment will be made in [Currency] and is due within [Number of days] days of invoicing.Intellectual Property Rights:Upon receipt of full payment, the Designer transfers all rights, title, and interest in the final artwork to the Client, including but not limited to copyrights and reproduction rights.Confidentiality:Both parties agree to maintain confidentiality regarding any confidential information shared during the course of the project.Termination:Either party may terminate this Agreement by providing written notice to the other party at least [Number of days] days in advance.This Agreement constitutes the entire understanding between the Client and the Designer and supersedes any prioragreements or understandings. By signing below, both parties acknowledge and agree to the terms outlined in this Agreement.Client's Name: __________________________Signature: __________________________Date: __________________________Designer's Name: __________________________Signature: __________________________Date: __________________________4. Write a formal letter to request a meeting with a potential business partner to discuss a collaboration opportunity.Dear [Recipient's Name],I hope this letter finds you well. I am writing to express my interest in exploring a potential collaboration opportunity between our companies.I believe that there is great potential for synergy and mutual benefit in working together on [specific project details]. I am confident that our respective strengths and expertise can contribute to a successful partnership that will create value for both parties.I would like to request a meeting with you at your earliest convenience to discuss this opportunity further. Please let me know a date and time that works best for you, and I will do my best to accommodate your schedule.Thank you for considering this proposal. I look forward to the possibility of working together and am eager to discuss how we can move forward with this collaboration.Best regards,[Your Name]5. A contract between two companies for the purchase of a specific product outlining terms and conditions.Purchase AgreementThis Purchase Agreement ("Agreement") is entered into between [Buyer's Company Name] (the "Buyer") and [Seller's Company Name] (the "Seller") on [Date].Product Details:The Buyer agrees to purchase [Quantity] units of [Specific Product] from the Seller, as per the specifications outlined in the product catalog.Price and Payment Terms:The purchase price per unit is [Price per unit] with a total purchase value of [Total amount]. Payment will be made in [Currency] and is due within [Number of days] days from the date of delivery.Delivery and Acceptance:The Seller agrees to deliver the purchased products to the Buyer's designated location within [Number of days] days of receiving the purchase order. The Buyer will inspect the products upon delivery and must notify the Seller of any discrepancies or defects within [Number of days] days.Warranty and Returns:The Seller warrants that the products delivered will conform to the specifications outlined in this Agreement. In the event of non-conformance, the Buyer may return the products for a full refund or replacement.Governing Law:This Agreement is governed by the laws of [Jurisdiction], and any disputes arising from this Agreement shall be resolved through arbitration in [Arbitration location].This Agreement constitutes the entire understanding between the Buyer and the Seller and supersedes any prioragreements or understandings. By signing below, both parties acknowledge and agree to the terms outlined in this Agreement.Buyer's Company Name: __________________________Signature: __________________________Date: __________________________Seller's Company Name: __________________________Signature: __________________________Date: __________________________These model answers provide a foundation for drafting effective business correspondence and contracts in English. By following the format and language used in these exercises, you can enhance your communication skills and create professional documents for various business scenarios.。
商务英语信函范⽂回函 回函就是回复对⽅的信函，下⾯是店铺整理的商务英语回复函范⽂，欢迎⼤家阅读! 商务英语回复函范⽂【1】 20 January 2004 Kee & Co., Ltd 34 Regent Street London, UK Dear Sirs: We welcome your enquiry of 20th May and thank you for your interest in our products. A copy of our illustrated catalogue is being sent to you today, with samples of our products. Mr. Lee, our overseas director, will be in London early next month and will be glad to call on you. He will have with him a wide range of our manufactures, and when you see them we think you will agree that the quality of the materials used, and the high standard of craftsmanship will appeal to the most selective buyers. We manufacture a wide range of hand-made leather shoes in which we think you may be interested. They are fully illustrated in the catalogue and are of the same high quality as our gloves. Mr. Lee will be able to show you samples when he calls. We hope the samples will reach you in good time and look forward to your order. Yours faithfully, Tony Smith Chief Seller 参考译⽂ 先⽣: 欢迎贵公司5⽉20号来函询问，谨表谢意!现寄上敝公司产品⽬录表与样品。
1.Importer_establish relationship Inquiry Dear Sir or Madam, We know that you are exporters of textile fabrics. We would like you to send us details of your various ranges, including colors and prices, and also samples of the different qualities of material used. We are volume dealers in textiles（纺织品） and believe there is a promising market in our area for moderately（适度的 公道的）-priced goods of this kind mentioned When quoting, please state your terms of payment and discount you would allow on purchases of quantities of not less than 1000 for each single transaction. Prices quoted should include insurance and freight to San Francisco. Wish every one of your family a happy life and may everything go smoothly with you. Sincerely, John Roberts 2 Exporter-establish relationship Dear Mr. Jones, We understand from your information posted on the webpage of your company that you are in the market for textiles. We would like to take this opportunity to introduce our company and products with the hope that mutual benefits（互惠互利 双赢） can be won. We are a joint venture specializing in the manufacture and export of textiles. We have enclosed our catalog, which introduces our company in detail and covers the main products we supply at present. You may also visit our online company introduction at Http://xxxxxxxxxx.alibaba.com which includes our latest product line. Our products, which have long been well-received in Southeast Asia, are currently sharing the European market. Should any of these items be of interest to you, please let us know. We will be happy to give you a quotation（报价单） upon receipt of your detailed requirements. John Roberts 3.Establish relationship Dear Mr. Jones, Please first of all allow me to extend my hearty gratitude to you for your letter dated __Nov. 17th, 2009_____ concerning __nnnnnn__ We have received your letter of the 9th of April showing your interest in our complete product information. Our product lines mainly include high quality textile products. To give you a general idea of the various kinds of textiles now available for export, we have enclosed a catalogue and a price list. You may also visit our online company introduction at Http://xxxxxxxxxx.alibaba.com which includes our latest product line. We look forward to your specific enquiries and hope to have the opportunity to work together with you in the future. Sincerely,. 3 Establish relationship Dear Mr. Jones: We have refreshed our online catalog at http://xxxxxxxxxxx.com, and now it covers the latest new products, which are now available from stock We believe that you will find some attractive additions to our product line. Once you have had time to study the supplement, please let us know if you would like to take the matter further. We would be very happy to send samples to you for close inspection. We will keep you informed on our progress and look forward to hearing from you. Sincerely, 4 quotation Dear Mr. Jones, Thank you for your inquiry of March 16th. We are pleased to hear that you are interested in our product "toaster".
We've enclosed the photo and detailed information of the product for your reference（供您参考）: Product: toaster Specification: xxxxxxxxxxxxxxx Package: 1pcs/box Price: 10usd/pcs Payment: L/C
For purchase quantities over 1,000pcs of individual items we would allow you a discount（折扣） of 1%. Payment is to be made by irrevocable L.C at sight.
We look forward to receiving your first order. Overall quantities Sincerely, 5 Counter-offer Dear Mr. Jones,
We acknowledge（确认收到 确切得到） receipt of both your offer of May 6 and the samples of Men's Shirts, and thank you for these.
While appreciating the good quality of your shirts, we find your price is rather too high for the market we wish to supply. We have also to point out that the Men's Shirts are available in our market from several European manufacturers, all of which are at prices from 10% to 15% below the price you quoted. Such being the case, we have to ask you to consider if you can make reduction in your price, say 10%. As our order would be worth around US$50,000, you may think it worthwhile to make a concession. We are looking forward to your reply, Sincerely, Sincerely, 6 Counter-counter offer Dear Mr. Jones: We confirm having received your telex（电传） No.LT/531 of May 17, asking us to make a 10% reduction in our price for Men's Shirts. Much to our regret, we are unable to comply（遵从 依从） with your request because we have given you the lowest possible price. We can assure you that the price quoted（报价） reflects the high quality of the products We still hope to have the opportunity to work with you and any further enquiry will receive our prompt attention. Sincerely, 7 Urge the opening of L/c Dear Mr. Jones: With reference to the 4,000 dozen shirts under our Sales Confirmation No.SX260, we wish to draw your attention to the fact that the date of delivery is approaching but up to the present we have not received the covering L/C. Please do your utmost to expedite（促进 加速） its establishment so that we may execute（实施 执行） the order within the prescribed（规定的 指定的） time. In order to avoid subsequent（随后的 后来的） amendments（修正 改善）, please see to it that the L/C stipulations（规定 条款） are in exact accordance with the terms of the contract. We look forward to receiving your favorable response at an early date. Sincerely, 8 Delay of the opening of L/C Dear Mr. Jones: With reference to our Sales Confirmation No.825 dated August 10, 2002, we regret to say that your letter of credit has not yet reached us up to the time of writing. This has caused us much inconvenience as we have already made preparations for shipment according to the stipulations（规定 条款） of the said Sales Confirmation. You must be aware that the terms and conditions of a contract once signed should be strictly observed, and failure to abide（遵守） by them will mean violation（违背） of contract. If you refer to our Sales Confirmation, you will see the clause（条款） reading: "The Buyer shall establish the covering Letter of Credit before 30th August, 2002, failing which the Seller reserves the right to rescind（废除 撤销） the contract without further notice." The goods you ordered have been ready for quite some time and the demand of late has been so great that we find it hard to keep them for you any longer. However, in consideration of our friendly business relations, we are prepared to wait for your L/C, which must reach us not later than October 5, 2002. If we again fail to receive your L/C in time, we shall cancel our Sales Confirmation and ask you to refund（退款 赔偿） to us the storage charges we have paid on your behalf. Your cooperation in this respect will be appreciated. 9 Rectify（修改） the L/C Dear Mr. Jones: We have received your L/C No.121/99 issued by the Yemen Bank for Reconstruction & Development for the amount of $19,720 covering 1,600 dozen Men's Shirts. After reviewing the L/C, we find that transshipment（转载 换船） and partial shipment are not allowed. As direct steamers to your port are difficult to find, we have to ship via Hong Kong more often than not. As to partial shipment, it would be our mutual benefit because we could ship immediately whatever we have on hand（现有的 在手边） instead waiting for the whole lot to be completed.
