Agenda 日程安排表

附件一：会议日程Attachment:agenda/schedule会议日程agenda中国2010年上海世博会第一次参展方会议The First Participants Meeting ofExpo(exposition),2010,Shanghai,China参展方：Exhibitor会议地点：东锦江索菲特大酒店2F锦祥礼堂Location: Sofitel Jin Jiang Oriental Hotel2006年11月15日（星期三）第1天Wednesday, Nov.15, 2006 Day One上午Morning09：00到达会场，登记、领取会议资料Arrival,registration,picking up meeting kits. 09：25汉民副局长主持会议Meeting chaired by Zhou Han’ming,Vice/Deputy Director of Expo 2010Business Coordinated Bureau.Associate professor 副教授09：30xx市长致开幕辞（10分钟）Opening speech/keynote by Yang Xiang,Deputy Major of Shanghai(10m.).09：40观看世博会形象片（5分钟）watching Expo image video/film(10m.)09：45Speech by Mr.Locertales, Sectary General 09：55Speech10：05Tea break(15m.)(2f Entrance).10：20Report 国展局秘书长致辞（10分钟）of BIE(Bureau of International Expositions)(10m.).华总代表致辞（10分钟）Doorway也是门口的意思，但范围相对来说相当局限。

钟副主任作世博会组织架构和筹备工作情况报告（30分钟）10：50健之副局长作世博园区总体规划报告（60分钟）Report on overall/general plan of Expo park by Huang Jian’zhi, Deputy Director 12：00工作午餐（自助）Work lunch(buffet)地点：xxxxxx大酒店B1Fxx Location:Shanghai Spring restaurant, BIF, Sofitel Jin Jiang Oriental Hotel.。

Agenda and Schedule日程安排日程安排是指一项工作的开展程序、进行步骤、时间安排，也可以是这些因素的多维组合，还可以是一段时间内各项活动的统一安排。

日程安排是公司业务环节中非常重要的工作，也直接体现出职员本人的组织能力、合作精神、办事是否有条理。

公司里的年轻的工作人员经常需要为即将出差的上司拟定日程表。

Part I Occasions That Call for Writing (书写场合)√ 年度计划：当新年将近，秘书须做好下一年的工作安排，包括国家法定节日、公司日常事务和下一年的重要事项。

√ 月工作计划：首先要记下年历上每月的重要事项，然后在月历上标明当月业务旅行计划和其他事项。

√ 周工作计划：首先要记下月历上每周的重要事项，然后在周历上标明约会、会议和其他将要进行的事项。

√ 日工作计划：它告诉你的老板每天的主要事项的时间安排。

√ 行程或活动安排…Part II How to Write (如何书写)日程安排常见行文格式为：√ 标题√ 时间及事件√ 备注：可根据需要进行内容的添加…Part III Tips on Writing (注意事项)√ 格式的编排上必须直接、清晰、明白，为此经常采用格式化的排列方式。

√ 格式化的排列不用大段的密集文字进行叙述。

√ 会议的议事日程一般要分项说明。

分项说明时可采用完整的句子，但短语结构使用的更为经常。

√ 在同一份时间表中最好做到前后格式统一、体例一致。

√ 时间的表达应当使用24 小时制，以免引起混淆。

…Part IV Useful Words and Phrases（单词和短语）A. Words (单词)1 agenda n. 议程2 calendar n. 日历3. chronologically adv. 按年代顺序排列地4. conference n. 会议5. feature v. 特别介绍6. itinerary n. 旅程安排7 reorder v. 重新排列8 roundtable n. 圆桌会议9 schedule n. 时间表B. Phrases （常用短语）1 CEO: Chief Executive Officer 首席执行官2 charitable giving 慈善捐款3 daily calendar 日工作计划4 monthly calendar 月工作计划5 make for 动身前往6 tentative itinerary 暂定的旅行计划7 weekly calendar 周工作计划8 r yearly calendar 年度计划Part IV Sample Letter （信函范文）a. Yearly calendarYEARLY CALENDAR年度计划d. ItineraryPost-Conference Tour Itinerary 会议后与会者旅游日程安排Beijing-Kunming-Dali-Xishuangbanna-Kunming-Hong Kong北京—昆明—大理—西双版纳—昆明—香港Date: September 28 - October 6, 2002日期：2002 年9月28日— 10月6日Costs: US$1234 per person (double room)费用：每人需缴付1234美元（双人房）US$ 1637 per person (single room) 每人需缴付1637 美元（单人房）September 28 — Fly to Kunming 9 月28 日—飞往昆明Arriving in the afternoon and transferring to Chuncheng Hotel下午到达，入住春城酒店September 29 — One day tour in the Stone Forest 9 月29 日—石林一日游September 30 — Early morning flight to Dali Boat cruising in Erhai Lake, and visit Butterfly Spring9 月30 日—清晨飞往大理洱海荡舟并游览蝴蝶泉October 1 — One day tour in Dali 10 月1 日—大理一日游Three Pagodas, and Lijiang City游览崇圣寺三塔，后到达丽江古镇October 2 — One day tour in Lijiang 10 月2 日—丽江一日游Yufeng Temple游览玉峰寺Jade Dragen游览玉龙雪山October 3 — Fly to Xishuangbanna and stay in Miaozhai Hotel10 月3 日—飞抵西双版纳，入住苗寨酒店Visit Manfeilong White Pagoda游览曼飞龙白塔October 4 — October 5: two days tour in Xishuangbanna10 月4 日、5 日: 西双版纳两日游the Olive Dam Markets of Minority People参观橄榄坝少数民族集市Tropical Botanic Plant Garden, and Jingzhen OctagonalPavilion游览热带植物园及景真八角亭Fly back to Kunming in the evening夜间飞回昆明Stay at Kunming Hote入住昆明酒店October 6 — Fly to Hongkong 10 月6 日—飞往香港The tour terminates at Kunming Airport. 到达昆明机场时，全部旅行结束。

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Agendas会议议程WordsDraft草稿Agenda议程Dignitary高官，权贵Protocol礼节Reckon计算，认为Minutes会议记录Review回顾Acceptance接受，赞同Delegate代表Verbose啰嗦的Limit限制Irrelevant无关的Point论点Impose强加Motion动议，提议Second赞同，附议Overlook忽略Item项目Objection反对意见Modification修改Unanimously全体一致地Proceed进行，继续下去PhrasesOpening exercises开幕典礼Put together集中（思路、意见等）Work on致力于Go over复习，回顾Take long花很长时间Old business旧业务Active business遗留问题Left over遗留Committee report委员会报告Stretch out拉长Get stuck on卷入Lose control失去控制Open up the meeting会议开始Closed session会议结束All in favor一致通过Make sense搞清楚Useful ExpressionsBeginner1.Let me see the draft for our meeting.2.I’m still working on the agenda.3.There will be a lot to go over on Monday.4.Here’s what I’ve got so far.5.There will be a lot of dignitaries at the meeting.6.The minutes shouldn’t take too long to review.7.Is there a way we can limit the time?8.We can set a five minute report time.9.We have some new business.10.Item A is still pending.Intermediate1.Do you think we will spend more than twenty minutes in the opening?2.It should take about half an hour before we can get to the minutes.3.There shouldn’t be a lot of active business left over from last meeting.4.After review of the minutes, we have several committee reports.5.We’ll save Q and A until ri ght before closed session.6.Who will motion to approve the minutes from last meeting?7.The only item of old business we have are the minutes.8.We will proceed according to the amendments we’ve just made.Advanced1.In the opening exercises, it is protocol to spend a little time to recognize allthe visiting dignitaries.2.Old business won't take up too much time, but sometimes the committeedelegates can be a little verbose.3.Q&A’s always stretch out the time, because people usually get stuck on someirrelevant point.4.I would prefer that Tracy introduce her project first, then what I have to saymight make more sense,5.If there is no any objections, then the modification to the agenda had beenapproved unanimously.Dialogue OneM: Please let me see the draft of which you put together for Monday's meeting.F: I'm still working on the agenda. There will be a lot to go over on Monday. Here's what I've got so far.M: Do you think we will spend more than twenty minutes in the opening? I think it should be pretty simple.F: It shouldn't take too long, but there will be a lot of dignitaries at the meeting. In the opening exercises, it is protocol to spend a little time to recognize them, I reckon it should take about half an hour before we can even get to the minutes.M: Really? Well, at least the minutes shouldn't take too long to review. There shouldn't be a lot of active businesses left over from last meeting.F: True, after review and acceptance of the minutes, we have several committee reports, old business won't take up too much time, but sometimes the committee delegates can be a little verbose. Is there where we can limit the time?M: We can set a five minute report time with a three minute question and answer afterwards.F: That's not good, Q&A always stretch out the time, because people usually get stuck on some irrelevant point, we'll lose control of the meeting if we open it up to questions too early.M: True, well, imposing eight minutes limit on the committee reports. Then, we'll say Q&A until right before close session.F: Sounds good, over all, we can probably keep the meeting under two hours.M: Let's hope.Dialogue TwoM: Who'll motion to approve the minutes from last meeting?F: I motion, she seconds.M: All in favor, good, now what's next on the agenda? We have some new business. Tracy, can you introduce item B on the agenda for us?F: Yes, but we should probably follow the agenda in order, shouldn't we? Item A is still appending. We should report and approve all the business before a new business.M: Oh, yes, I somehow manage to overlook item A, well then, Mark, can you report to us about your project under item A?Mark: The agenda is a little backwards today, I'll prefer that Tracy introduce her project first, then what I have to say might make more sense, technically. Our projects are both new business. The only item of old business we have are the minutes which have already been approved.M: Oh, is that right? Well, let's rearrange the agenda then. We can move the item A to the end of our new business section. It will follow reports on items B through D, any objections?F: Can we have item A directly follow item B?M: Fine, any objections? No, If there is no any objections, then the modification to the agenda had been approved unanimously. We will proceed according to the ammendments we've just made.。