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自考 外贸英语写作---日常办公信件

自考 外贸英语写作---日常办公信件
自考 外贸英语写作---日常办公信件

一请求约会

请求约会并说明原因

建议约会的确切时间和地点。如果你的时间比较充裕,可给出你可接受的时间由对方决定。请对方与你确实约会。

Examples

Dear A,

I represent the Sonfert’s, makers of machine tools in Munich, and I would like to talk to you about purchasing some of the electronic components you make.

I shall be in Nanjing for a week, from September 17 to 23, and would like to see you. Would Wednesday, September 20 at 11:00 a.m. be convenient to you?

I shall be at Jinling Hotel all week and message or letter will reach me there.

Dear B,

We should very much like to discuss with you the matter of agency in China and as our Trade Delegation will be in Sydney early next month, we hope it will be convenient for you if Mr.Deng Guojin of the delegation calls on you, say, on the 5th at 10:00 a.m., or any other time that suites you. Please let us know.

对请求约会信件的答复

两种情况

一同意安排约会

Dear A:

It is nice to learn that your Trade Delegation will be in this city early next month. I shall be pleased to see Mr.Deng Guojin on the 5th at 10:00 a.m.

委托代理人会见来访者

Dear A:

It was good to hear that you will be here in Beijing from October 10 to 14.

Unfortunately, as I have a previous engagement to be in Japan from October 8 to 15, I will not be able to meet you on October 12. the day you proposed. But I have arranged for Mr. Cao guohua, the deputy chief of our Overseas Business Department, to meet with you on the 12th. He will be ready to have discussions with you and do whatever is necessary.

Meanwhile, I do hope we will have another chance to get together soon.

更改约见日期

Dear a :

Thank you for your letter announcing your upcoming trip to Nanjing. I shall be very pleased to see you and discuss your purchase. But I am afraid I cannot manage 11:00 on Wednesday, but I could make 11:00 Thursday, September 21. I hope this will be convenient for you.

二介绍信

私人介绍信

正式介绍信

格式和内容比较严谨其内容一般包括以下几个方面

一明确提出介绍某人,并简单提供被介绍人的身份和情况

This is to introduce …, who is(has been)

We have great pleasure in introducing to you, by this letter, Mr.…

It gave us great pleasure to introduce you, the bearer of this letter, Mr.

I am very pleased to introduce…

Early next month you will receive a visit from …who is …

二说明介绍的理由,即被介绍人将去做什么,并请求对方被介绍人一共某些帮助或给予帮助

Anything you could do for him will be very much appreciated.

Any assistance you may render to him will be highly appreciated.

Thank you in advance for any assistance in this matter.

I’d be most grateful if you would …

I will appreciate it very much if you could

I shall consider it a great favor if you will

介绍业务伙伴

Dear Mr. Owens:

In early next month you will receive a call from Mr. Song Qiming, Export Manager of Rainbow Co., who is a very goo business associate of ours.

Mr.Song will be visiting the United States in the near future to establish new business connections. We should greatly appreciate any assistance that you may be able to give his and shall be pleased to reciprocate your kindness if you will give us the opportunity at any time.

介绍新近派外人员

Dear Sirs:

This is to introduce:

Mr. Tony Blood

One of our senior engineers who is going to help you with your newly-purchased CT system.

Mr. Blood is an expert on CT system and the head of the after sales service department of our company. His main task is to determine how we can best upgrade the services we offer our major

clients. During his one month’s stay in your hospital, he will help to set up the machine and instruct your personnel on the operation.

Mr. Blood is highly knowledgeable in the workings of this system. We are very proud that he has worked with us for many years and confident that you will find his easy and pleasant to work with.

三有关出国访问的往来信件

1 提出访问要求的信以及答复

A 开始就切入主题,说出厨房的意图

We are pleased to announce that … is planning to visit your country early next May.

I write to let you know that we are planning to send a purchasing group of four people to visit your country in the later half of this year.

B 在中间部分应该写明一些必要的内容,如访问的目的当问的人员的具体时间和地点Mr. Howard plans to stay in Guangzhou for a week to inspect your plant and discuss with you the details of compensation trade agreement.

The delegation will be headed by Mr. Steven Hunter, Director of Product Development Division and two members from Overseas Business Division. It is planned that they will arrive at Beijing airport at 2:20 p.m. on June 12 and stay in the city for three days. On June 16, they will fly to Guangzhou for a brief visit and depart from there for Hong Kong at 8:45 a.m. on June 17.

C 请求对方给予答复

We look forward to hearing from you if the planned visit suits you.

We should be grateful if you could send us an invitation to the Exhibition.

We await your reply indicating whether this visit is convenient to you.

提议出访的信件案例

Dear Mr. Owen:

We have the pleasure to announce that we plan to send a trade delegation to visit your country early this October.

The delegation will be led by the Export Manager of this corporation, Mr. LiQiang and include a member of our export division, trade official from the Foreign Trade Administration Bureau and five representatives from glassware manufacturing firms. They plan to stay in Canada for two weeks. During their visit, they wish to meet with major users of glassware and discuss with them the possibilities of expanding exportation to Canada.

We will appreciate it very much if you could let us know whether this planned visit suits you.

表示接受的回复信

Dear Mr. Yang:

We were pleased to learn that your trade delegation planned to visit Canada early this October. We look forward to meeting you in our country and will make necessary arrangements for your visit.

Please furnish us more information about the members of the delegation, including their names and passport numbers so that we can send you an invitation for you to apply for visas. If you have any specific requirements, please let us know.

2访问邀请信

针对出访方的访问要求发出邀请

主动要求对方来访

在收到对方的出访要求之后,并确定了出访人员的姓名后就可向对方发出正式要求。因邀请信办理出国签证时的必备文件,所以其内容要详尽,应包括邀请的信息、被邀请人员访问的时间、地点和目的等等。邀请人较多的话就将名单放在附页中。

A 表达邀请的意愿并说明访问的时间地点和目的

We would like to cordially invite …to come to …during … for a day-visit.

We have great pleasure in extending our warmest invitation to … to visit…during…

We are glad to invite and warmly welcome a delegation from …to visit … in …

It is our great pleasure to invite ABC Company to send a trade group to visit China in this autumn in order to further develop business.

B 列明被邀请人包括姓名出生年月和护照号等

C 礼貌的结尾表示期待对方来访

We are looking forward to your visit.

Examples

Dear Sirs:

We have great pleasure in extending our warmest invitation to a trade delegation form ABC Company to visit New Zealand during August/ September to discuss future business.

Persons invited are:

1 MR LI PING D.O.B. 09/12/65

2 MR YANG DOBG D.O.B. 22/12/70

Please note that all expenses incurred during the visit will by paid for by the delegation.

Kindly apply to the New Zealand Embassy in Beijing for visas.

Yours faithfully,

固定格式的正式邀请函

Dear Mr. Samuel Ferger:

You are kindly expected by China National Textiles Import &Export Corporation to come to …, China on …for …. The duration in China will be …days. Please apply for one entry visa at the Chinese Embassy in …with this invitation and your passport (No. Italy N.940922).

Sincerely yours

主动要求对方前来访问的信要写的热情诚恳,需要说明邀请对方的来访问的目的或者活动内容具体的时间和其他相关细节,以便给对方结合自己的情况决定自己是否接受邀请。

Example

Dear Sirs:

It gave us great pleasure to invite you to come and visit an important exhibition of our new products which is to be held at the industrial exhibition center, Chicago, from april 23 to 25.

More than 100 items of office automation products will be on display which can represent the latest electronic technology that we have incorporated into our products. In addition, there will be a series of demonstrations an technical lectures which, I believe, will be of considerable interest to you.

We hope you will be able to accept this invitation. Should you need more information or have ant questions, please contact us.

要求外放就合作的的可能性前来洽谈

Dear Sirs:

We learn form Mr.Charles Martin that you are interested in joint investment and cooperating development in food processing field in China and you are contemplating a visit to China later this year. We very much hope that you will find time to come to Dalian to explore the many ways we may work with you. Dalian Geng Xing Company is very active in all phrases of food processing industry and cooperative production.

We are looking forward to your visit and the chance to discuss with you the possibilities of mutually beneficial cooperation.

3 有关访问的具体细节

有关人员的组成

Leader:Mr. Qian Miangqiang (Date of Birth: February 19, 1950), Vice President of Marketing Sales

Delegates:

Name date of birth position

有关人员变动

We are enclosing a revised list of the composition of the delegation. Please note that Mr. Charles Miller, an official of the Export Development Corporation has been added to the delegation.

有关访问时间

We wish to advise you that the delegation will leave Beijing at 11:05 a.m. on October 19 by Flight CA903.

We think it would be useful to have your views on the timing of the visit, together with indications of what you would like to see and do while you are in China.

有关活动安排

We would like to meet with major suppliers of water conservancy systems while in Canada and would appreciate it very much if you could make necessary arrangements.

有关食宿的问题

The delegation plans to stay in New York for two nights (May 12 and 13) and in Losangeles for one night (May 14). Please book three double rooms of medium price range for us.

All the expenses will be for the account of the delegation.

Examples

委托对方安排旅馆

Gentlemen:

Our delegation consisting of Mr. Yang Baisheng, Export Manager, Mr. He Ping, deputy Marketing Director, Mr. Niu Zhengjun, a member of the Export Department and Miss Chen Hong, interpreter will leave Beijing at 2:00 a.m. on October 5 by the Flight CA284 and arrive at Los Angeles for three nights form October 5 to 7.

We will appreciate it very much if you can make arrangements for them to be met at the airport and reserve four single rooms of medium price range for three nights to the above schedule.

Please let us know your confirmation at an early date.

告知已经安排好旅馆

Dear Mr.Lin:

We write to inform you that as requested in your letter of September 20, we have reserved four single rooms at Finland hotel for your delegation form October 5 to 7. The rate including tax and service charges is US$90 per room per day.

Miss Barbara Larder of our liaison office will be meeting you at the airport and sent you directly to your hotel.

Should there be any other way in which we can be of help, please feel free to let us know.we all look forward to meeting you soon.

访问日程表

四通知函

This is to inform you that

We are pleased to inform you that

We have the pleasure in informing you that

This is to formally announce that

例子通知地址变更

Dear Sirs:

This is to inform you that we have moved to a much larger and more convenient office building at:

14,Fu Xing Lu, Xi Cheng District, Beijing, 100039

Tel:

Fax:

We hope to have the opportunity to welcoming you in Beijing and show you around our new building.

通知开设办事处

Dear sirs:

We are pleased to tell you that on February 1, 1997, we will open a North European Office of our business at the following address:

14,Fu Xing Lu, Xi Cheng District, Beijing, 100039

Tel:

Fax:

The office will be in charge of our sales and service activities in north Europe. It will be under the control of Mr. Lin Rongugang who has been with our company for over 20 years and who is familiar with market conditions in north Europe.

We hope the establishment of this office will facilitate and improve our service to you and we are looking forward the further expansion of our cooperation.

练习

填上连词

The manager asked him he left work early yesterday.

The teacher warmly greeted his students he saw them.

Jack said, the film was really exciting.

I won’t go to camp you go with me.

My parents wanted to help me, I insist on doing in myself.

He did not come back midnight.

we were late in shipping your goods, we will allow you more time for payment.

改正下面介绍信中的语法错误

Dear Mr. Dell:

Joseph elliot, who does a splendid sell job for us in North America, was telling other day that he is planning to add some leather products to make him to increase his sales volume.

I immediately thought you, since unquestionably your newly introduced leather bags of “May Flower ” rand competitive price, and range are good quality and cpmpetitive price, and the fashion design and rich variety will surely prove attractive to buyers of various taste. He jumped at the idea and will be calling on you when he is to your city next month.

I vey much hope the meeting will be mutually benefit.

下面是一封代理公司写给外国供货商的访华邀请信,请根据内容填空。

We have made extensive 1 for the market potential of your thermal processing systems in China and now we are glad to 2 you that several customers have shown strong 3 in them, particularly the new model, ZL387.

They seem to be 4 with the introduction in your brochure, but would like to have a better understanding of the technical operation f the systems.

We are glad, therefore, to invite and warmly 5 you to visit China in this autumn for technical and commercial negotiation. Your visit may 6 10 days, covering Beijing, Dalian, Wuhan, and Zigong.

Please let us know whether you can 7 the trip so that we can make necessary arrangements.

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