Task 1 Call for Conference Papers
The planning process for holding a conference should begin very early. A chairperson is selected to make the plan. Various committees are formed, with members in charge of specific activities. These committees generally consist of Conference Organizing Committee and Conference Academic Committee. The committees are then to work out a general program, including a call for papers, which is to notify the prospective participants of the conference.
Format of call for conference papers
·Theme and/or background
·Conference objectives
·Topics to be discussed
·Time and venue
·Papers and submissions
·Organizing institution and committee
·Contact information
Sample
Conference Goals:
To promote the study of material science in China; to introduce the development of the research work; to discuss the important issues in the field; to provide opportunities for international communication; to promote the understanding of related disciplines; to explore future cooperation possibilities between the countries.
Topics to be Discussed:
Papers are solicited on theoretical issues and their applications related to crystal materials. Suggested topics include but are not limited to:
Papers and Submissions:
Authors are invited to submit full papers, up to six pages, with the authors’names and affiliations, complete address (including email, fax and phone number of the corresponding author), before April 10,2006, by email to . The language is Chinese or English. The papers will be reviewed by the program committee based on content, presentation and suitability for the conference. The papers must be in an MS word or Latex format (A4, single space, Songti, 10 points if in Chinese, or Times New Roman, 12 points if in English). More detailed information will be available on the web page: .
Useful Expressions and Sentence Patterns
1. Call for papers
·Papers are being invited for TI 83rd World Conference to be held in Shanghai, May 23-27, 2004. ·Titles of proposed papers with a 200-word abstract should be submitted no later than May 10, 2006.
·The IASTED Secretariat must receive your paper by July 15, 2006.
2. Submission
·The submitted papers should be original and have not been published elsewhere.
·Best papers will be selected by the Advisory Committee and Program Committee, and the authors are invited to submit their papers to an international journal.
·For all submissions, please include the following information: title of the paper, name, affiliation, address, phone number, email, and audiovisual request.
·Abstracts are invited for 20-minute talks followed by 10 minutes of discussion addressing any topic in the areas of Asian environmental protectio n…
3. Format and length
·Abstracts should be submitted electronically in an MS Word format and sent by email to the conference secretariat.
·Authors of accepted papers should send the full text paper in format of PDF or MS Word before September 15, 2006 to with attachment.
·All submissions should be in Adobe Acrobat (.pdf), postscript (.ps), or MS Word (.doc) format. ·Initial paper submissions should be approximately ten pages.
4. Notification of acceptance and refusal
·Notification of acceptance will be sent via email by August 1, 2006.
·Receipt of paper submission will be confirmed by email.
·Submissions received after this date will not be given primary consideration.
·Acceptance of the paper will be confirmed by JICC 2006 Program Committee based on content quality of the extended abstract.
·Late registration fees or paper submissions will result in papers being excluded from the conference proceedings.
Called to order by the presiding officer主持人致辞
roll call点名
announcement of quorum宣布大会决议
reading of the minutes of the previous meeting宣读前期会议纪要
approval of the minutes of the previous meeting通过前期会议纪要
related matters相关事宜
unfinished business未尽事宜
appointments and removal任命及离任
nomination and elections提名及选举
adjournment休会
opening ceremony开幕式
keynote speech主题发言
forum论坛
plenary session全体会议
poster session论文展示
panel session专题讨论会
discussion / question & answer session讨论/提问与回答时间
field trip考察活动
closing ceremony闭幕式
reception/banquet招待晚宴
Task 1 Letters of Invitation Before the international conference, the conference host or organizer(s) will send invitation letters to famous scholars and experts in the field and invite them as keynote speakers to the conference. They will also invite other prospective authors to present their new ideas, valuable works, and ongoing research at the conference. These letters are formal letters and therefore should bear all the necessary information about the occasion(s), and express the host’s sincerity and hospitality toward the attendees.
在国际会议，会议主持人或组织者（）将发送邀请信，著名学者在该领域的专家和邀请他们作为主讲人会议。他们还将邀请其他作者提出自己的新观点，有价值的作品，并在会议进行的研究。这些信件是正式信件，因此应承担所有必要信息的场合（），和东道国的真诚和热情的观众。
Format of invitation letters
·Letterhead: the address of the writer
·Date of writing
·Inside address: the name and address of the recipient
·Salutation
·Body of the letter:
the occasion, time and venue
the purpose of the invitation
the conference theme/arrangement
the anticipated pleasure in meeting the recipient(s)
·Complimentary close
·Signature
·Enclosure(if any)
Learning aids
1.Two main business letter formats
Business letters are important matters you deal with. For such letters as invitation letters and application letters, there are two main formats: full block format and modified block format with indented paragraphs.
·Full block format
This format is very modern. Every line of the letter begins at the left margin (flush left), with a space of one line between paragraphs. It adopts open punctuation, which means that no punctuation marks are used outside the body of the letter, except for a comma after the salutation and the complementary close respectively.
·Modified block format with indented paragraphs
Different from the full block format, this format places the date and the complimentary close near the right margin. And the first line of each paragraph is indented, with no space of one line between paragraphs. If the letterhead isn’t preprinted on the stationery, you should put it directly
above the date.
2.Explanation of invitation letters
·Letterhead
Letterhead refers to the full address (street/road address, city, province, country) of the writer (the conference host). postcode, phone number, fax number and email address may also be included. It usually appears at the very top of the letter, either in the left corner, right corner, or at the center. Wherever you put it, be sure that your address is complete.
·Date
Put down the full date: date, month, and year. It comes right after and just below your address. It is a common pratice to put the date against the left margin in the full block style. The date of the letter should be quite clear. The year should be given in full, the month should be written in words to avoid misunderstanding and confusion, and the day may be written in cardinal or ordinal numbers and be put before (British style) or after (American style) the month.
British Stytle: 8 May, 2006 8th March, 2006
American Stytle: May 8, 2006 March 8th, 2006
·Inside address
The inside address gives the name and full address of the recipient, which is always on the left margin. Write it with an appropriate courtesy title (e.g. Mrs., Ms., Miss, Mr.), professional title (e.g. Dr., Professor) or business title if any (e.g. Manager, Directer), institution/organization, address, etc. Courtesy and professional titles always appear before the name while business titles come after the name. Never use business titles in the salutation. Remember to make the inside address as complete as possible.
·Salutation
This is a greeting to the recipient. Salutation is also always on the left margin.
·Body of the letter
The body of the letter-the message-is the most important part in which the conference host/organizer(s) state(s) the occasion, time and venue, introduce(s) the purpose of writing, the theme/arrangement of the conference and experss(es) the anticipated pleasure in seeing the invited person(s).
·Complimentary close
The complimentary close can be put either on the left-hand side or right-hand side of the page, with the first letter capitalized, and followed by a comma. As with the salutation, your complimentary close should reflect your relationship with the recipient. The following are some of the most often used complimentary closed.
(1)Formal closes:
Sincerely yours, Respectfully yours, Very truly yours,
Yours sincerely, Yours respectfully, Yours truly,
(2)Informal closes (often in emails):
Best regards, Best wishes, With best wishes,
All the best, With respect,
·Signature
An English letter always requires to be signed, which should be put between the complimentary close and the typed name, including the writer’s position or status in the organization. ·Enclosure(s) (if any)
This can be used to remind the recipient of the additional material(s) put in the invitation letter, such as an agenda of a conference or a curriculum vitae in an application letter. Some prefer the abbreviation Encl.
Useful Expressions and Sentence Patterns
1. Extending invitation
·I am pleased to invite you to attend our Annual Conference on Chemical Education to be held on November 1-4, 2005 in Atlanta.
·It is with great pleasure that I invite you to the 2nd Annual Commputer Conference. This year’s conference will be held at Wuhan from March 23 to 26, 2007.
·On behalf of the School of Information, Yunnan University and Kunming Association for Science and Technology, I am pleased to invite you to attend and chair a session of the forthcoming 10th Joint International Computer Conference to be held in Kunming, Yunnan, from August 24 to 26, 2006.
·As co-chair of the 36th Annual meeting of the Association for Commputational Linguistics, to be held in HongKong October 10-25,2000, I am writing to ask whether you would be willing to present a talk in English at the conference as an invited speaker.
·It is my pleasure to invite you to appear on a panel at the upcoming conference on English Teaching at Tertiary Level in the Chinese Context to be held in Beijing, September 12-13, 2004. 1.Purpose (of the conference)
·The conference aims at bringing together engineers and researchers with interests in the areas of chemical engineering and at promoting the exchange of ideas and experiences among them in the recent developments in their areas.
·The CE seeks/attempts to encourage scholarly interchange between Asianists located in the Midwest and promote Asian studies both at the university and secondary levels.
·The First International Workshop on Cross Layer Design 2007 provides a forum for researchers from academia, industry and government to present new ideas, valuable research on cross layer design.
2.Expecting attendance
·We sincerely hope that you can accept this invitation.
·I do hope you can make time in your busy schedule to attend the conference and share your ideas on this topic on the panel.
·I very much look forward to meeting you here in the autumn.
·I would like to take this opportunity to strongly encourage your organization to attend this very important preparatory meeting.
·The Conference Committee and I hope you will find your conference day educational and rewarding.
·We hope that you will be able to join us at this conference, and give us the benefit of your experience.
3.Meals and accommodations
·The CE would provide the cost of an economy class airfare from Beijing to che conference, hotel accommodations during the conference, and free registration to the conference.
·If you come to the symposium, your local expenses, including hotel accommodations, meals, and the conference fee will be covered by the organizers.
·Our department offers a fee and will, of course, reimburse your traveling and hotel expenses. ·Your round-trip air ticket and meal expenses will be subsidized.
·You will be provided with a subsistence allowance and accommodations for the duration of the conference.
If you have any enquiries or need any assistance, please do not hesitate to contact our Conference Convener Ms. Song Mei at 88366423, or visit .
Acceptance and Refusal
In response to invitations, it is polite of you to reply promptly. When you receive an invitation and decide to be present, you should respond early to inform the conference host of your acceptance of the invitation and attendance at the conference. If you can not accept the invitation because of one reason or another, you should also write promptly to inform the conference host of that. By giving an early refusal, you allow them time to find another solution or invitee.
在回应的邀请，这是出于礼貌你及时回复。当你收到邀请，决定存在，你应该早通知会议主持人你接受邀请，出席会议。如果你不能接受邀请，因为某种原因，你也应该写及时通知会议的主持人。在早期的拒绝，你让他们有时间找到另一种解决办法，或邀请。
Format of letters of acceptance
·Letterhead: the address of the writer
·Date of writing
·Inside address: the address of the recipient
·Salutation
·Body of the letter:
expressing your pleasure and honor at being invited
agreeing to do what was asked
repeating the main content, date, time, venue
closing the letter with your thanks, good wishes, etc.
·Complimentary close
·Signature
Format of letters of refusal
·Letterhead: the address of the writer
·Date of writing
·Inside address: the address of the recipient
·Salutation
·Body of the letter:
expressing thanks
giving convincing reason(s) for your refusal
expressing your regrets
extending good wishes
·Complimentary close
·Signature
Useful Expressions and Sentence Patterns
Accepting an invitation
1. Expressing your pleasure in accepting the invitation
·Thank you for your letter of May 23. I am pleased to confirm my participation in this year’s conference in June.
·Thank you for your invitation to attend the International Conference on Cultures and Translation to be held on August 23-26, 2005 in Hong Kong.
·Thank you for your invitation to attend the international conference to be held at Senri Life Science Center in Toyonaka, Osaka, Japan, July 7-11, 2003.
·I would like to express my appreciation for the invitation to speak at your seminar
2. Expressing your agreement to do what was asked
·I am pleased to accept your invitation and will send my paper entitled “Cognitive Linguistics and Discourse Analysis” to the Paper Committee before the required date.
·I have received your letter dated June 22, inviting me to speak at the Opening Ceremony of the Fifth National Council Meeting of Translators Association of China to be held on November 4-6, in Beijing. I will speak on “Globalization and Diversity: What Do They Mean for Translators?”. Thank you for your kind invitation.
3. Closing the letter by expressing thanks again, or expressing your good wishes
·Thank you once again for your kind invitation and for your effort in making the conference a successful one.
·I am pleased to take part in the conference and look forward to it with pleasure.
·I look forward to visiting London and to seeing you again at the conference this September. Declining an invitation
1.Expressing thanks for being invited
·Thank you for your invitation to attend the International Symposium on Earth Science in the 21st Century to be held at Shandong University, April 13-17, 2005.
·Thank you for your letter of August 2, 2007, inviting me to attend the conference on sth.
2. Stating the reason(s) for declining the invitation
·Much to my regret, I shall not be able to honor the invitation because I have been suffering from ill health this summer.
·Unfortunately, I have a previous commitment and thus can not help this time. I would be happy to speak if you would give me another opportunity at some other time.
·Much to my regret, I shall not attend the conference because I have to chair a meeting to be held in France at that time.
·I am very sorry to inform you that I will be unable to go to Canada. I just have learned that the special flight that I had planned to take has been cancelled and the cost of a regular airline fare is prohibitive.
3.Closing the letter with good wishes (for the conference, cooperation in the future) ·Please accept my sincere apologies, and I hope you will think of me again if the WCA needs a guest speaker at some future date.
·I feel very sorry to miss the opportunity of meeting you and many other colleagues in the field
of the knowledge economy. I wish the conference a complete success.
·However, I look forward to attending the conference next year.
Task 1 Chairing a Meeting
In addition to an opening ceremony and a closing ceremony, an international conference may include several forms of meetings: plenary session, presentation session and discussion. Chairing different forms of meetings has different tasks. The appropriate handling of a meeting depends on a chairman’s adequate preparations, expertise in the topic of the meeting, past experiences, responsibilities and tactful chairing manners. This task only deals with how to chair a plenary session.
Procedures of chairing a meeting
Opening speech:
·Opening the meeting
·Introducing the theme of the session
·Introducing oneself and co-chairperson
·Introducing the keynote speaker
Closing speech:
·Complimenting on the speech
·Introducing the next speaker
·Closing the meeting
Useful Expressions and Sentence Patterns
1. Opening the meeting
·Ladies and gentlement! Will you please be quiet and be seated?
·Please be quiet, everyone! please be seated. I’d like to open the morning/afternoon/evening session.
·Well, everyone, it’s 8 o’clock now. So I’d like to call the morning session to order.
·On behalf of the organizing committee, I would like to / am happy / privileged to declare/ announce the conference open.
·It’s a great pleasure/privilege for me to begin/open/start the conference.
·Ladies and Gentlemen, may I have your attention please? The meeting/seminar will come to order/is called to order.
2. Self-introduction
·I’m Wang Yu from Shandong University. It’s a privilege for me to chair this session.
·Let me introduce myself. I am Li Ming from shandong University. I am the chairperson for this morning’s session.
·I am Philip Wang from Shandong University, china. I want to express, on behalf of Professor Chao, my colleague who is expected to chair this session, his regret about not being able to be presrnt.
3. Introducing co-chairman
·It is a great pleasure for me to share the chairmanship with Professor D. Harris from Jinan. ·My co-chairman is Professor Bill from Milan, Italy.
·Dr. Yang, who was expected to be the co-chairman for this symposium, could not attend this meeting due to illness. We are honored, however, to have in his place as the co-chairman Dr. Li on my left. Dr. Li is the Director for the Nankai Linguistics Institute. We are extraordinarily pleased and honored to have him here today to cochair this meeting.
4. Introducing the theme of the session
·The purpose/aim of our meeting today is to review the Development in ESL Teaching and Learning.
·What we are going to do this morning is to review the Relation Between Students’Learning Strategies and performance.
·We are assembled/gathered here to review the Future of Globalization.
·This session will deal with/be devoted to HIV Treatment and Care in the New Century.
5. Introducing a keynote speaker
The speaker’s past and present experience
·Our keynote speaker is Peter de Jager, the president of the National Intelligence Council. Previously, he served as a special advisor to the United Kingdom Year 2000 Task Force and to the Russian Federation Task Force.
·From 2000 to 2004, he was affiliated with the Institute for Social and Economic Policy in the Middle East at the Kennedy School of Harvard University.
The speaker’s educational background
·Our speaker got her Ph.D. in agricultural economics at the University of California, Berkeley, followed by a series of teaching and research positions at Harvard and Princeton.
·Terry holds a Bachelor of Science degree in communications. He also holds a Master of Business Administration in marketing from George State University.
·Dr. Lee’s B.S. degree is from Rutgers University. His Ph.D. is from University of Massachusetts under the guidance of Professor Fergus Clydesdale, a renowned food policy expert and personal mentor.
The speaker’s achievement (works and articles)
·Our speaker is the author of life by Design: A Do-It-Yourself Approach for Achieving Happiness and served as the editor and co-author of Let Your Leadership Speak: How to Lead and Be Heard.
·Our speaker is also co-author of five books and over 40 published articles. As a communications expert, she has been quoted in the Seattle Times, the chicago Tribune and the Atlanta Journal Constitution.
·Hilka is the author of the upcoming book- Design a Plan to Save Your Life, and four more books have already been published.
The speaker’s speaking experience
·For the past six years, Peter de Jager has been a worldwide leader in creating awareness for the year 2000 computer problem, in both the information security community and the business world at large. He has appeared on numerous TV and radio programs here and abroad.
·Our speaker has hosted a daily TV show on the Financial News Network and has appeared on CNN and CBS, sharing his Internet expertise.
The awards and honor of the speaker
·Our speaker has been honored many awards—a Poet Laureate, a Pulitzer Prize winner, a National Medal of the Arts and a National Book Award, etc. Most of the American poets younger than him tend to look up to him as their guide, their leader and their surrogate father.
·He has earned the title of “Distinguished Toastmaster”—the highest honor given by Toastmasters International. Since 1924, only 5,000 members out of five million have been so honored.
·She is a Certified Speaking Professional—the highest earned designation bestowed by the National Speakers Association and held by less than 175 women nationwide.
The presentation topic of a speaker
·Please join me in welcoming our guest speaker today—Mr. Richard Allan, whose topic is entitled From Success to Significance.
·I am happy to present to you the friend of all young people, Dr. Ronald Peterson, who will now address you on “The Future of Globalization”.
·So to speak to you on Scientific Breakthroughs from Mice to Men, please welcome Alice Park. ·Today, Stephen Green will address you on Helping China Spend the Surplus.
6. Complimenting on speeches and introducing the next speaker
·Thank you, Mr. Carswell. Your speech is the absolutely pure gold, very inspiring. We are delighted to be able to share your new specific strategies and techniques. I think everyone wants to be a millionaire, to make a big fortune. The secrets of creating fortune and success will be greatly cherished by the people present here. Now, let’s welcome our next speaker, Prof. King.
·Mr. Dickens has given an eye-opener as well as a very absorbing evening, and on behalf of all of us here, I would like to express to him our sincere thanks and appreciation. Thank you, Mr. Dickens. The next speaker is Dr. Smith.
·Prof. Campell’s speech is highly useful, interesting and informative. We have learnt a lot from her. Thank you again, Prof. Campell. Our next speaker is Prof. Allen. Let’s welcome him! ·Thank you very much for your worthwhile/enlightening/informative presentation. Let’s welcome the next speaker Prof. Zhu Lei with warm applause.
7. Adjourning or closing a session
·As you are all aware our session has now come to an end and, like you, I am now looking forward to lunch. Now remember, we reassemble at 2:00 in the afternoon, and I thank you for your attendance.
·We have now come to the end of the first section of this morning. Let’s have a 20-minute coffee break. Please come back before 10:00
·We have had five papers presented. Let’s have a break before we start the discussion. You may prepare some questions relating to the five presentations during the recess. Our meeting will be resumed at 4:30.
·I declare the session adjourned until 8 p.m.
Task 1 Giving a Welcome Speech
At an opening ceremony, the chairperson or the distinguished guests would deliver a welcome speech, welcoming all participants, giving thanks to related parties and individuals, starting the organizing background, characteristics and purpose of the conference, and finally expressing sincere wishes to all.
Format of a welcome speech
·Self-introduction
·Welcoming the participants to the conference
·Introducing the characteristics or uniqueness of the conference
·Presenting background information related to the subject of the conference
·Stating the purpose of the conference
·Expressing good wishes to the conference and the participants
Useful Expressions and Sentence Patterns
1. Welcome remarks
·Please allow me on behalf of the Jiangsu Provincial Government and myself to extend my warmest congratulations on the convening of this conference. I would also like to warmly welcome you—all the conference participants home and abroad to the conference.
·Firstly on behalf of the Sponsors, the School of Nursing, University of Ottawa, I would like to express a very warm welcome to the guests, experts and delegates who have traveled here to participate in this International Academic Conference. I would like also to express our heartfelt thanks to all the organizations and friends, who have helped and supported us in organizing this conference.
·I am Andrew Farrar, the general chairman. It is my pleasure to welcome you to Baltimore to attend EMC 2003, our 35th Annual Symposium.
·On behalf of Nanjing municipal government, I am honored to have the opportunity to welcome you all to Nanjing and participate in this conference.
·It is a great pleasure for me to give you the warmest welcome on behalf of Qufu Normal University.
·As chairman of the Organizing Committee, I am very pleased to extend a hearty welcome to you all.
·I welcome you all on behalf of the Executive Committee of the Congress on the Peaceful Use of Atomic Energy.
·I have the honor and the pleasure, on behalf of the Organizing Committee, to extend our cordial welcome to all the scientists who have been invited to this congress.
2. Background
·Three years ago, at the 7th International Conference on Linguistics Studies, I suggested that an international symposium on learning strategies be held. Dr. Gu and Dr. Cohen agreed. We are now very glad to have the opportunity of holding the 8th international conference in Nanjing.
·There are several reasons for organizing this conference. Research on systemic functional linguistics is entering a period of mushrooming growth in China. Therefore, it was desirable that
interested linguists gather to report new advances, to review processes, to discuss conflicting findings and divergent interpretation regarding it, and to make more meaningful plans for the future phases and direcrions of research.
·The International Association for Cross-Cultural Psychology was founded in Hong Kong in 1972. It was undertaken 20 congresses in many countries of the world in over 30 years.
3. Conference programs
·The symposium includes a total of 70 papers for presentation at four sessions every half day. Ample time has been allowed for informal discussion. Among the highlights in the program are tutorial lectures on non-sinusoidal functions, which will be given by EMC engineers. Much effort was spent in developing a strong technical program of immediate interest to EMC, Sequency Union, and URSI participants.
·The congress will cover a wide range of branches of zoology, such as evolution and systematics, ecology, conservation biology, reproductive biology, diseases, ethics and philosophy.
·The meeting will tackle the key questions of assessing quality, effectiveness, and appropriateness of not noly medical devices, equipment, and pharmaceutics, but all procedures and processes for prevention, treatment and rehabilitation, as well as assessments in the public health context.
4. Conference purpose
·CAIA will provide the opportunity for researchers and engineers who are interested in “real world” applications to share their ideas and experiences.
·In my judgment, an EMC symposium such as this one in Baltimore is not only a forum for scholars, but also one of the few available forums for advancing the cause of scholarship by disseminating the knowledge which otherwise would go unnoticed.
·And this is a vitally important time to discuss and seek answers to those many questions that you have, which must go to mutually improve our university-level education as we have so much to offer each other. This leads to deepening and strengthening long-term exchanges between our countries, which we value so much.
·The purpose of this conference is to share our experiences and knowledge in regard to the theory, new developments, and possible applications of these two promising techniques.
·The Pacific Telecommunications Council aims to promote the development, understanding and beneficial use of telecommunications throughout the entire Pacific Hemisphere.
·The 16th World Computer Congress will provide Chinese and foreign professionals of the IT industry with a good opportunity to deepen their mutual understanding, exchange academic ideas and find partners for cooperation.
5. Good wishes
·I am sure that the symposium is truly a challenge toward the future, which will stimulate us to take the initiative in cancer treatment.
·We expect that this conference will offer an opportunity for all participants to form personal ties and above all, to exchange results, ideas, and projects, from which progress will derive.
·I am sure that you will find the topics to be presented at this conference both interesting and informative.
·I believe, by way of this conference, the relationship between us will be strengthened and we will innovate more beneficial solutions through the use of artificial intelligence technologies. ·To finish, three days is all too short, but the effect is ever-lasting. I wish all the delegates a great
visit and success for the future.
·Now I would like to conclude my speech by wishing the conference a complete success.
·Last but not least, I would like to wish you all luck, and hope the conference will be a great success.
·I wish the congress will be successful and productive, and wish you to have a pleasant and memorable experience in the beautiful Beijing.
·Clearly, our conference’s success depends on all of you here in this room—your wisdom, your experience, your dedication, and your cooperation. I wish every success for it.
Task 2 Giving a Closing Speech At a closing ceremony, the chairman or the distinguished guest of the conference would deliver a closing speech, thanking all related persons and organizations, commenting on the contributions of the conference, noticing the arrangement for next conference and declaring the conference closed.
Format of a closing speech
·Extending thanks to the participants, organizers, sponsors, and chairman, etc. ·Congratulating on the success of the conference
·Summarizing the contents and achievements of the conference
·Inviting people to the next conference
Useful Expressions and Sentence Patterns
1. Expressing thanks
·I wish to thank all the chairpersons, speakers, and other participants for their valuable contributions.
·I would like to thank various people. First of all, the chairpersons for their efficient ways in which they handled their sessions. Second, the speakers for their excellent presentations. Third, the delegates for having been an excellent audience and having provided stimulating discussions. Last but not least, I would like to thank the companies for the financial support and cooperation we received in organizing and conducting this conference.
·On behalf of all the members of our Organizing Committee, I wish to express our sincere gratitude to all of you who have so actively participated in this congress to make it such a success.
I now extend best wishes to all of you and I look forward to seeing you again at the next congress two years hence in Beijing.
·Let me congratulate you for the achievements of this conference. This was the result of very hard work by delegates under the very competent leadership of the chairman.
·I shall end here by thanking you for coming to the 7th International Conference of Thermodynamics. I hope that you have benefited much from the conference and from discussions with colleagues.
·Thank the New York University for hosting the conference. Thanks go to everybody who has contributed to the conference with reports and introductions. Thanks for the financial contributions to this conference from the city and all other organizations and a number of private sponsors. And last but not least, thank Mr. James Raven and Mrs. Michiko Ayukawa for the overall organizing of the conference.
·Now, I would like once again to thank you for coming to Istanbul and for giving valuable time
to attend this important event and for making it such a memorable success.
·As the organizer of the conference, I would like to express our sincere thanks to the members of the Organizing Committee, the authouities of Nanjing University and Jiangsu Province for all their support and contributions to this successful conference. Thanks are also due to all the participants who came from over 30 countries and regions.
·Thanks to the European Commission, we have been able to publish the proceedings of the congress. Finally, a word of thanks to our sponsors, without whose help our debts would not have been so immense. Our heartfelt thanks go to each and everyone of you. Without your participation, we would never have enjoyed these three days so much, and we would have missed out an experience which will doubtless remain forever in our hearts.
https://www.doczj.com/doc/827890526.html,menting on the achievements
·We have had an excellent symposium. It is not possible for me to summarize the proceedings, but I would like to mention some of the principal points that have emerged from some of the papers.
·We are now very close to the end of the 7th International Conference of Thermodynamics which has achieved tremendous successes. More than 200 participants have come to Manhattan to discuss not only general questions about thermodynamics but more concrete questions and problems and their possible solutions.
·We have worked actively in the workshops these days, and our work has provided value not only to the resolution but also to the work of the Association of Thermodynamics in general.
·I believe that our conference is a great success. It went smoothly as scheduled. In these five days the conference has covered so many important and complex problems in the field of biochemistry, both theoretical and practical. All the presentations were very illuminating and informative. And the heated panel discussions were very stimulating and fruitful.
·Our conference has lasted three days. It has achieved tremendous successes. Eighteen scientists and scholars spoke at the conference. Many more aired their views freely at group discussions, which proceeded in a friendly and lively atmosphere. I benefited greatly by attending this conference.
·In the past few days you have been addressing themes of paramount importance, and please allow me to express my admiration for and appreciation of your wisdom in these fields, since such wisdom is the basis for action.
·We have spent many hours and days debating and discussing 4000 pages—yes, we have printed 4000 pages in the conference proceedings. I am sure the output of so much work and effort will be productive, and result in concrete and tangible benefits to the need of the world.
3. Announcing the next conference
·It is a privilege for me to announce that the next congress will be held in London in 2006.
·I am proud to have the privilege to announce that the next International Conference on Strategies for Enhancing Access to Medicines will be held in China in May 2004. We should of course welcome as many scientists as possible. We look forward to seeing you then.
·And lastly, my friends, see you next yeat in Beijing, China for our next conference.
·I look forward to seeing you again at the next conference two years hence in Nanjing in 2009. You will be warmly welcome there.
·Let us meet again in Paris in 2008 at the next world congress of biomaterials.
·Our next conference will be held in New York at our college. We will try out best to make the
forthcoming gathering another fruitful and pleasant one. I’m looking forward to meeting you then.
4. Announcing the closing of the conference and expressing good wishes
·I now have the duty and the honor to declare the conference officially closed. Good wishes to all of you.
·Ladies and gentlemen, you have my best wishes for your still greater achievements in your career. Now, I declare the conference closed.
·I hope you will have a safe and peaceful journey home and offer to you my warmest best wishes. With these few remarks, I now declare the conference officially closed.
·Now, the conference is closed. Let’s meet again in London in 2006.
Task 3 Giving a Dinner Speech At a formal dinner of an international conference, toasts or dinner speeches are usually well-prepared and made by the host to welcome the guests and by the distinguished guest to thank the host. The toasts or dinner speeches express the sentiment of the person proposing it. And the shorter it is, the better.
Format of a welcome dinner speech
·Expressing warm welcome and cordial greetings to the guests
·Introducing the uniqueness or characteristics of the host city or university
·Expressing good wishes to the conference and participants
Format of a thank-you dinner speech
·Expressing your sincere thanks to the host’s hospitality and service
·Lauding the friendship and association between the host and the guest
·Stating the sincere sentiment of oneself
·Expressing good wishes to everyone present
Useful Expressions and Sentence Patterns
1. Welcoming the guests
·First of all, please allow me, on behalf of the municipal government of Wuhan City and 6.7 million people of Wuhan, to extend our warm welcome and cordial greetings to you, all the experts, scholars and professors from home and abroad.
·We are very happy to have Dr. Brown and his party from America with us tonight. Let’s give our warm welcome to our friends from the other side of the earth. We are also honored by the presence of our Vice-Mayor, Mr. Li, the General Manager of China Import & Export Corporation, Mr. Tang. Welcome you all.
·I have the honor to express this warm welcome on behalf of the Chinese Government and people to the delegation from the United Kingdom.
·It is with great pride and pleasure that I extend special greetings to you as you visit Vancouver. ·On behalf of the other faculty members and the rest of the staff of the school, I am honored to have the opportunity to extend to you our sincerest welcome.
2. Thanking the host
·First of all, I should express my sincere thanks to the Vice-Chancellor for his warm and friendly remarks.
·On behalf of all the visiting scholars, I have the honor to express our sincere thanks to our host for their earnest invitation and gracious hospitality we have received since we set foot on this
charming land.
·I feel very pleased to attend your banquet and have the opportunity to talk with all the Chinese friends here. And thank you for your nice welcome.
·On behalf of the American guests, I wish to thank you for the incomparable hospitality for which the Chinese people are justly famous throughout the world. I particularly want to pay tribute, not only to those who prepared the magnificent dinner, but also to those who have provided the splendid music. Never have I heared American music played better in a foreign land. ·I want to first thank you for a superlative dinner and magnificent hospitality. These are among the hallmarks of China.
3. Stating the relationship between the host and the guests
·There has been an early friendly link between Cambridge and the Chinese people. Chinese scholars lectured and students studied here. Scholars from Cambridge also visited China.
·In recent years, over 200 faculty members and students have been sent here for advanced studies, academic visits or joint research projects. At the same time, our university has received over 200 students and visiting scholars from your university.
·Over the years, we have established a broad network for educational cooperation and academic exchanges.
·I greatly cherish the close relationship between our two universities. We have extensively established academic links with each other. It is our sincere wish that we continue to enhance our friendly relationship and to ensure a sustained growth in our academic cooperation.
4. Expressing good wishes
·I thank you all once again for your gracious hospitality, and with the wine of the host, I request you all to raise your glass and drink to the further development and friendship between the Chinese and the British peoples, to new progress of Cambridge University on the road of its advancement, and to the health of the Vice-Chancellor and all the other friends present. Cheers! ·Here, by holding up our cups, I would like to reciprocate everyone of you, your support and assistance to our city’s fishery development. I wish a successful round-off to the 4th International Symposium on Genetics in Aquaculture. I also wish all my friends an enjoyable stay in Wuhan and a pleasant trip in China. Cheers!
·The conference will surely help enhance the understanding and friendship between us. Well begun is half done, as we say. I am sure this conference will lead to many more in the future. In conclusion, I would like you to join me in a toast, to the cooperation and the friendship between us, to the health of the host, to the health of my colleagues, and to all the ladies and gentlemen present here!
·I’d like to take this opportunity to propose a toast to the success of our research project, and to the further cooperation between our two universities. Bottoms up!
·Now I propose a toast to the successful conclusion of the conference and to the bright prospects of our future.
·Ladies and gentlemen! I would like to propose the toast of the evening.
·I drink to the health of all the guests present.
·I should like to propose a toast to the success of our conference and to the contributions of the many individuals who have made it possible.
·I wish all of you present long life, health, and prosperity. Cheers!
·Now a toast to our friendship and more cooperation in the future. Cheers up!
Task 1 Application for Academic Exchange Sometimes as you would like to participate in an international conference, a university academic program or join an association, you will need to write an application letter. This may be the first impression that a conference, a university or an association will have of you, which gives you an opportunity to make them aware that you are extremely worthy of admission. To meet your needs, it is important that you personally write your application, highlighting unambiguously your aspirations, academic interest, current and/ or recent research work, publications, and accomplishments. An effective application letter will grab their attention and differentiate you from many other applicants competing for the same purpose, and consequently increase your chances of being accepted.
Format of application for academic exchange
·A brief self-introduction, purpose of the letter / reasons for your choice
·Your academic area(s)/ interest, research work
·Other related qualifications/ skills
·Requesting information, financial support
·Contact information
·Complimentary close
·Signature
Useful Expressions and Sentence Patterns
1. Openings
·I am a researcher at the Experimental Center of Medical Molecular Biology in Shandong University. Prof. Li Lin recommended that I get in touch with you about membership in your working group.
·I have learned from Prof. Melba Ripley of University of Louisiana that you are the Secretary of the Translators Association. In this connection, I would like to know whether I am eligible for membership in your association.
·I am a Ph.D. candidate at School of Materials Engineering of Purdue University. I am very delighted to learn from my friend William Wade, Associate Director of the Center for Asian and Pacific Studies, that you would like to have visiting scholars for the 2007-2008 academic year. ·Prof. Li Lin of Jiaotong University, P.R. China, who was a visiting scholar in your Department of Business Studies 2003-2004, advised me of the outstanding MBA program in your university. ·I learned from your website that the conference will be held in Beijing next March.
2. Purpose
·I am writing to you to apply for admittance to your university as a visiting scholar.
·I am writing to you about the possibility of attending the forthcoming conference.
·I wish to learn about construction techniques of developing new structures in your working group for six months, preferably during April through September.
·I’d like to propose an academic staff exchange regarding electronic design automation technology.
·My purpose in joining the association is to enable myself to keep in step with the advancement of science throughout the world and to be well-informed about the trends of research work in your country.
·I wish to attend the American Translators Association 48th Annual Conference to be held from October 31 to Novermber 3, 2007, in San Francisco, California.
·I am writing to inquire about applying for membership in your Center for Economic Research. ·I would like to serve as a guest worker in your laboratory for three to six months.
·I am deeply interested in your Ph.D. program in information and electrical engineering at your graduate school, and plan to apply for admission for the fall of 2007.
·I read with great interest your most recent article on DNA particle chains in the journal Chemical Engineering 6/2001, as it is the area in which I am planning to prusue my doctoral degree, and I am writing to you to inquire whether you think it would be possible for me to study under you beginning in September 2002.
3. Research interests/areas
·My own work combines research, primarily in contemporary British drama, with the dramaturgical development of new plays. I also have an ongoing interest in contemporary American drama, which makes me actively involved as a dramaturge with new play development. ·My research is concerned primarily with the origin of barriers to gene exchange, especially the evolutionary genetics of reproductive isolation.
·My research interests include dynamic optimization, machine-specific and pro compilation, high performance computer architecture, and practical applications of security. My interests in security and privacy extend into the private sector, where I am chief scientist and co-founder of Liquid Machines, Inc., a provider of unique solution for enterprise rights managements.
·My research interests include moral, pedagogical and cultural writings, extending through three ideological traditions in English and American literature, imaginative writing and professional writing. My current focus is the referential relationship between language and writing.
4. Research work
·Currently I am involved in a long-term program entitled WTO and Economic Positions of the Developing Countries.
·I have been undertaking research on biomedical signal processing for two years.
·In my work I have focused especially on optoelectronic materials.
·I have been carrying on this work since I started my Ph.D. program.
·We have been working on the project to study language development in babies since 2005.
·I have been engaged in the energy conservation project for more than two years.
·I am a researcher at School of Materials Engineering of Purdue University. I have devoted nearly five years to the study of how inexpensive housing can be made of native materials in Third World countries.
·I have been working with Dr. Wang Long on research topics like the use of electronic communications in community courses and issues related to e-market.
·I am a biomedical engineer with five years of experience in designing nonintrusive methods for diagnosing a variety of medical conditions.
5. Expectation of academic exchange
·I believe that attending such a conference will provide me with a very good opportunity to exchange ideas and expertise with attendees from different parts of the world and, more importantly, to learn from them.
·I hope it will be possible for me to take such courses as materials science and to work in your laboratory during my visit to your university. I believe that with your help I will make progress in
my specialty.
·We are enthusiastic about continuing our exchange agreement with your laboratory, and finalizing in the near future the details of the next five-year plan between our two laboratories. ·A continuous exchange of ideas as well as interaction among colleagues will enable me to keep up to date with new advances in medicine. The training and rigors of an academic institution will also strengthen my interests in combining clinical research with patient care.
·Attending the conference will broaden my horizons.
6. Desired/Intended time of entry
·I wish to participate in your working group for six months, preferably during April through September.
·I intend to enter in the fall of 2007.
·My desired time of entrance is fall 2008.
7. Financial support
·My trip to the UK will be financed by the Center for European Studies, which will grant me travel expenses and a stipend, approximately $300 a month, for living expenses during the visit. ·Our institute will provide me with all traveling and living expenses.
·I was told by the dean of our department that the department would cover US$800 which is estimated to be only enough for the conference fee and accommodations. I therefore write to you to ask the possibility of my travel support to and from Denver.
·If possible, I wish to obtain a scholarship so that I may support myself and obtain some teaching experience while pursuing graduate studies.
·I have sufficient financial resources to cover my educational expenses, so I shall not seek financial support in any form from your institute.
8. Requesting information/materials
·I would appreciate it if you could send me the application forms for admission and financial aid. ·I would be grateful if you could send me any further information pertinent to the forthcoming conference.
·I would be very much obliged if you could send me the application forms and details concerning financial aid.
·Would you be so kind to furnish me with some related information?
·I would be grateful if you would forward me necessary materials and relevant information about the research project at your earliest convenience.
9. Supplying information
·If you need any additional information, please do not hesitate to contact me.
·If further materials are required, I am willing to forward them to you.
10. Enclosure(s)
·Enclosed pleased find a copy of my curriculum vitae / resume, a photo of my academic degree certificate, and two photographs.
·I am enclosing my curriculum vitae, together with my photographs.
·You will find enclosed a photocopy of my ID card, a photograph of my university diploma, and a photocopy of my technical qualification certificate.
·please refer to my enclosed CV for details.
Task 2 Curriculum Vitae
The curriculum vitae, also called a CV, is often used for academic conferences or academic exchange purposes. If you are invited to an international conference, the conference organizer would request you to offer your CV to the conference organizing committee as a self-introduction. Similarly, if you are applying for academic exchange programs, such as doing research at the doctoral/postdoctoral level, teaching in a foreign institute as a researcher, a visiting scholar or a visiting professor, you will enclose your CV for the experts’ consideration. To write such a CV, you should try to construct scholarly identity—your abilities as a researcher, teacher, or publishing scholar within your discipline.
Format of a curriculum vitae
·Name, affiliation, address, phone, fax and email address
·Education background
·Research areas/interests, (current) research project(s), work in progress
·Teaching experiences
·Selected publications, conference presentations
·Honors and awards
·Professional membership
·Personal details(optional): date of birth, place of birth, nationality, marital status
Useful Expressions and Sentence Patterns
1. Objective
·Researcher on Applied Linguistics at the postdoctoral level
·An lecturer of law at Tianjin University
2. Education
·B.S. in Applied Mathematics in the Department of Mathematics, Zhejiang University, 2001. ·B.A. in English Language and Literature, College of Foreign Languages, Peking University, 1999.
·M.S. candidate in Computer Science and Technology, Nankai University, 2003.
·M.B.A. in Management School of Shandong University, 2004.
·Ph.D. in Physics, University of Melbourne, Australia, 2006
·Ph.D. candidate in Biology, School of Biology, University of Leeds, 2005
3. Academic Work History
·1992-1994 Lecturer, Department of Genetics, University of Leeds
·1994-1999 Reader in Evolutionary Biology, School of Biology, University of Leeds
·1999-2006 Professor of Biology, School of Biology, University of Leeds
·Since 2007 Assistant Professor, Department of Physics, National University of Singapore ·2006 Senior Research Fellow, Department of Physics, National University of Singapore ·December 2001-August 2006 Research Fellow, Department of Physics, National University of Singapore
·2004 Lecturer Center for Economics Research, Shandong University
4. Research interests/areas
·Composition and Rhetorical Theory, Cultural Criticism, Computer Mediated Communication, and Pedagogical Theory and Practices
·American literature, practical writing for business English
·Labor markets, the organization of work, social and economic policy on employment and