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文秘英语
文秘英语

文秘英语整理

阅读理解 Unit1

Some secretarial positions require that secretaries have specialized skills.Legal secretaries, for instance (举例), are supposed to prepare legal papers under the attorney ’s supervision. In other words, legal secretaries must be able to classify (归类) legal papers according to the attorney ’s requirements. They may also review (浏览) journals and write reports for the attorney and should be able to present ideas clearly and coherently. When writing such reports, legal secretaries are not free (免费)to express their own thoughts and views. They must write the reports in the tone of the attorney. In order to accomplish their assignments (任务,作业)well, legal secretaries should be able to take directions easily and listen to the attorney carefully for instructions. They should also be able to access information quickly by being highly organized. In addition , (除此之外)legal secretaries should have clear and in depth understanding of the duties and responsibilities needed to be effective in the job. When confronted with a problem, they should actively seek a solution.

Unit2

Good human relations (关联,关系) in business require the ability to deal positively with coworkers and supervisors. A good working relationship with the executive is of utmost importance. You should understand your employer as an individual. Inaddition ,(除此以外)you must be aware of (意识到,知道)the particular goals and burdens that are assoc iated with anexecutive’s position. You must prove yourself worthy of the employer’s confidence and the responsibility for handing (处理,操作的)confidential and personal materials.

A good employer-secretary team will cooperatively develop guidelines to enable the secretary to take shared administrative responsibility for routine (常规的)duties, and to supervise the work of coworkers. As a secretary, you will need to work well not only with your peers but with all coworkers , (同事)regardless of professional (专业的)levels. In doing so, you should display loyalty, dependability, and good judgment.

Good working relations must extend to visitors. You can be proud of your role in creating a positive image (概念,印象)to outsiders.

Unit3

Being a secretary (秘书)presents pleasant tasks and challenges to grow. What is good about the job is that you can learn a lot of knowledge from the manager (管理人)and other people around you. You have more opportunities to work with the 单选20’ 阅读理解10x2’ 完形填空10’ 翻译6x5’中译英英译中 写作20’

manager than any other colleagues in the company. It is easier for you to make a favorable(有利的,讨人喜欢的)impression on the manager and get promoted. Besides, you can know many influential(有影响力的)people through frequent contact with them, which can also help you learn new skills. On the other hand, it is not an easy task to be a successful secretary. You may encounter(遭遇)a lot of problems in your work. For instance, you may need to be an interpreter although(虽然,但是)you can’t speak the other language well. Sometimes, you even have to say or do something that is against(反对)your desires. Worst of all, you are not supposed to complain when your manager is upset with you.

Unit4

Hamburger University is McDonald’s worldwide management training center located

in Oak Brook, lllinois. It was founded(被发现)in 1961. It has come a long way since they opened their first training facility (设备)in the basement of a restaurant. From then on, they have moved it twice and watched the size of classes grow from an average (平均的)size of about 10 to more than 200 per class. Teaching facilities now are modern, advanced(先进的)and in short, are state-of-the-art. All training programs begin with(从~开始)one essential ingredient: The Basics of McDonald’s Operations. Till today, over 65 000 managers in McDonald’s restaurants have graduated from(毕业于)Hamburger University. Because of McDonald’s international scope, translators and electronic equipment enable(使能够)professors to teach and communicate in 22 languages at one time. McDonald’s also manages 10 international training centers, including(包括)Hamburger Universities in England, Japan, Germany and Australia.

Unit5

Communication is the transmission of information-data in a coherent, usable

form-from one person or group to another. Rational communicators(交流者)strive to achieve a common understanding-agreement about the meaning and intent of the message(信息)-among all parties to each communication. Although much of the information that managers rely upon is in numeric form,the greatest portion(一部分)of managerial activity depends upon verbal communication and competent(充足的)use of language. Able communicators respect(遵守)the conventions of

language-spelling,grammar,and punctuation. They know precisely what they wish to say and select(选择)the best way to say it. In addition, the communicator needs to be certain that the person who receives the information(信息)actually understands the message.

Unit6

Organization have two general human resource objectives.(目标,任务)The first is the recruitment and retention of a workforce made up of the best people available (可获得的)for the jobs to be done. The recruiter(招聘人员)international operations will need to keep in mind both cross-cultural and cross-national differences in productivity and expectations when selecting employees(职员). Once

they are hired, the firm’s best interest lies in maintaining a stable and experienced workforce.

The second objective is to increase the effectiveness(有效,有用)of the workforce. This depends to a great extent on achieving the first objective. Competent managers or workers are likely to perform(完成,表演)at a more effective level if proper attention is given to factors that motivate(促进,激发)them.

句子翻译

Unit1

1.秘书应该能够建立和维护良好的工作关系,与上司,同事,下属,等

A secretary should be able to establish and maintain harmonious working relationships with(与…建立并保持和睦的工作关系)superiors, co-workers, subordinates, etc..

2.秘书还应安排出差计划和协调执行的旅游需求。

A secretary is expected to arrange business itineraries(拟订出差旅程表) and coordinate the executive's travel requirements.

3.秘书还应采取行动,授权执行的缺席期间,将因上司不在所造成的负面影响降到最低限度

A secretary is expected to take action authorized during the executive's absence so as to minimize the negative effect of the employer's absence.(将因上司不在所造成的负面影响降到最低限度)

4.秘书必须能够组织材料并以草稿形式呈给上司。

A secretary must be able to organize materials that may be presented to the executive in draft format.(已草稿形式呈送上司)

5.在会上,秘书就是一个会议记录员,负责将会议内容记录下来,然后将其分发给每一个到会者。

A secretary may serve as the recorder of minutes(会议记录员) with responsibility for transcription and distribution to participants.

6.秘书还要负责预算和支账目记录,财务记录和机密文件。

A secretary may maintain budget and expense account records, financial records, and confidential files.(开支帐目记录、财务记录和机密文件) 7.不断发展的软件应用程序需要秘书是有效的,熟练的和易接受新事物。

Ever-evolving software applications require that secretaries be efficient,skillful and open to change.(高效、熟练、易接受新事物)

8.秘书的工作可以被描述为老板的心腹,多面手,办公室神秘的掌握者。

The secretarial position can be described as “the bossconfidant,jack of all trades,and master of office mysteries.”(老板的心腹,“多面手”,办公室神秘的掌管者)

Unit2

1.在生产他人成功合作,友好和交际氛围,有必要遵守适当的办公室礼仪。

To work successfully with others in a productive, friendly and sociable atmosphere, it is necessary toobserve proper office etiquette. (遵守得体

办公室礼仪)

2.一个说闲话的人很难赢得别人的信任,尊重和信任。

It is hard for a gossip to gain the confidence respect and cooperation of others. (赢得别人的信任、尊重和合作)

3.人们常常在办公室的障碍归结为工作上的粗心大意。

People often associate an office in disorder with carelessness in work.(工作上的粗心大意)

4.每一次当他完成他的工作,他会花时间将不用的复写件和影印件切成碎片。

Each time when he finished his work, he would take time to shred carbon copies and photocopies that were not used.(花时间将不用的复写件和影印件切成碎片)

5.人喜欢和能够管好自己,履行职责,能保护良好工作环境的人工作。People enjoy working with those who are able to manage themselves ,their duties and their working environment.(能够管好自己、履行职责,能保护良好工作)

6.一些令人讨厌的习惯,做事如此拖沓等会让别人造成不好的印象。Some annoying habits such as tardiness(一些令人讨厌的习惯,如做事拖沓等)make an unfavorable impression on others.

7.记住不要将文件和其他资料到处乱放在办公室里。

Remember not to scatter files and other materials around the office.(将文件和其他资料到处乱放在办公室里)

8.衣着只是你形象的一部分,好的姿势和清洁是必不可少的。Clothes are only part of the picture you present(衣着只是你形象的一部分);good posture and cleanliness are essential.

Unit3

1.我们应该对我们经理的工作风格及其真实的气质有清楚的理解。We should have a clear understanding of our managers work styles and their true temperament.(工作风格及其真实的气质。)

2.有一件事我们需要记住的是,我们的经理和我们是不同的人用不同的方式做事。

(我们应该牢记一件事)One thing we need to keep in mind is that our managers and we are different people with different ways of doing things.

3.我们应该适应我们经理的工作方式并且想方设法与他们建立良好的关系。

We should adapt to our managers' work styles and try every means to establish a good relationship with them.(想方设法与他们建立良好的关系)

4.我们经理和我们一样,有长处有短处,自信的地方,也有怯懦的地方。

Both our managers and we have strengths and weaknesses, haveareas of confidence and areas of fears.(自信的地方,也有怯弱的地方)

5.这种内心的冲突会导致我们经理态度缺乏理智,对我们期望过高,并总想挑我们的毛病。

This internal conflict may cause our managers to be unreasonable in their attitudes and expectations of us as well as critical of us (态度缺乏

理智,对我们期望过高)as well as critical of us.

6.大多数的经理都会赞赏诚实的交流,并对其作出肯定的反应。Most managers appreciatehonest communication and will respond positively to it.(诚实的交流,并对其作出肯定的反应)

7 .记住,没有人能给我们建一个更好的老板,但我们可以建设一个更好的“自我”。

Remember that no one can build us a better boss, but we can build a better "we".(但我们却能塑一个更好的“自我”).

8.具有不同个性和不同气质的人在与人相处和工作方法有所不同. People with different personality and temperaments(具有不同个性和不同气质的人) have different styles of relating to people and tasks.

Unit4

1. 为了实现他们作为世界上最好的快速服务餐厅的目标,麦当劳对其员工做出一系列的承诺。

To achieve their goal of being the world's best quick service restaurant, McDonald's has made a series of commitment to their employees.(对其员工出了一系列的承诺。)

2 .麦当劳致力于为员工创造一个既能体现个人价值,又能受到别人尊重的环境。

McDonald’s has committed to creating an environment which values and respects employees.(致力于为员工创造一个既能体现个人价值,又能受到别人尊重的环境。)

3 .麦当劳还恰当的制定出五项员工管理原则,以确保他们信守自己的诺言。

McDonald's has also had in place five people principlesto make sure they deliver on their promises.”(确保他们信守自己的诺言。)

4 .面临教育和工作之间选择,受教育总是排在第一位的。

When faced with a choice between education and an employment commitment, education always comes first.(受教育总是排在第一位的。)

5 .他们对员工的培养教育远远高于就业法的要求。

Their employment practices stand head and shoulders above employment laws.(远远高于就业法的要求。)

6 .每天,他们都要按食品安全检查一览表以确认这些食品是否符合食品安全标准和保管程序。

A food safety check list is used daily in each restaurant to validate that food safety standards and procedures are in place.(以确认这些食品是否符合食品安全标准和保管程序。)

7. 每个员工的行为要以公司的利益为重。他们彼此交流坦诚,相互

理解,尊重他人的不同观点。

Employees act in the best interest of the Company. They communicate openly ,listening for understanding and valuing diverse opinions.(他们彼此交流坦诚,相互理解,尊重他人的不同观点。)

8.公司还为员工提供他们所必需的提高个人技能和进行专业训练的

各种工具和条件。

Employees are provided with thetools they need to develop personally and professionally.(他们所必需的提高个人技能和进行专业训练的各

种工具和条件。)

9. 餐厅配备足够的员工,以保证客户得到良好的服务,同时给员工提供灵活的工作时间,使其工作与生活保持平衡,且有时间参加培训。Restaurants are adequately staffed to allow for a good customer experience as well as to provide schedule flexibility ,work-life balance and time for training.(给员工提供灵活的工作时间,使其工作与生活保持平衡,且有时间参加培训。)

10.麦当劳商业的增长是由于世界各地员工的奉献。

McDonald's business is growing based on the contribution of its employees around the world.(由于世界各地员工的奉献。)

Unit5

1.经理应该认识到交际的重要性。

The managers should realize the importance of communication.(交际的

重要性)

2.交流是个过程,通过交际人们彼此了解。

Communication is a process, through which people understand each other.(通过交际人们彼此了解)

3.我们通过与别人交流分享态度,价值观和情感。

We share attitudes, values and emotions by communicating with others.(通过与别人交流)

4.结果,他的“顾客第一”的思想导致他的超市在重庆超市里成为了领头羊。

As a result, his vision to make customer number one(他的“顾客第一”的思想)led his supermarket to be a leading supermarket in Chongqing.

5.人们普遍认为一个公司的成功是每个员工共同努力的结果。

It is universally acknowledged that the success of a company is the result of the combined efforts of each individual employee.(一个公司的成功是每位员工共同努力的结果)

6.我们呆在大学里并且通常不知道外面的情况。

We stay on the university campus, and we usually don’t know much aboutwhat’s going on out there.(外面的情况)

7.任何聪明的老板都会鼓励他的雇员提出自己的想法。

Any wise boss would try to encourage his employees to offer ideas.(鼓励他的员工提出自己的想法)

8.该公司的负责人承认,在前线的人是唯一一个可以解释为公司实际

情况的人。

The head of the company admits that the folks on the front lines(第一线工作的人)are the only ones who can explain the real situation for the company.

9.工作的同个单位的人必须相互合作和共同努力达到目标。

People working in a unit must cooperate with each other and pool their efforts to achieve their goals.(共同努力达到目标)

10.公司试图选择有热情的人担任重要的管理职务,希望热情广泛传播。

The company tries to select enthusiastic people for important managerial positions (选择有热情的人担任重要的管理职务)in hope that the enthusiasm will spread widely.

Unit6

1.一般而言,公司倾向于操多种语言的主管。

Generally speaking, companies prefer to have multilingual executives.(操多种语言的主管)

2.听写英语对外贸公司的秘书来说是最重要的。

Speaking and writing English are crucial to the secretaries of foreign trading companies.(对外贸公司的秘书来说是最重要的)

3.一个国际性的公司的重要任务是搜寻全球型主管人才。

One of the important tasks of an international company is to hurt for

global managers.(搜寻全球型主管人才)

4.为了提高管理水平,向主管人才搜寻公司求援时,他们立即需要一些高管。

In order to improve management, companies turn to executive-search firms for help (向主管人才搜寻公司求援)when they need some top executives immediately.

5.在新招收的100名经理中,百分之五是中国人。

Out of the 100 newly recruited managers(在新招收的100名经理中),5 percent are Chinese.

6.因为我们有许多外国学生,学校急需一批懂外语的老师。Because we have many students from abroad, there is a desperate need in the school for a group of teachers (学校急需一批老师)who understand foreign languages.

7.我们公司正在努力争取抢占海外新兴教育市场的份额。

Our company is out to win a big share(正在努力争取抢占份额)of the emerging market for overseas education.

8.毫无疑问,民族主义仍然影响着我们对商品的选择。Undoubtedly, nationalism still influences our choice of commodities.(民族主义仍然影响着我们对商品的选择)

写作

Unit1

Write a business letter according to the given information.

The receiver’s address: Dadi International Trading co., Ltd.

56# Zhongshan Road

Chongqing 400033

China

The name of the sender:Roger Miller (Personnel manager)

The sender’s address: Antelope Software Corporation

3456 Silicon Drive, San Diego 055233

Brazil

Date: Oct. 10, 2001

Name of the receiver: Zhang Daming

Background of writing the letter.: (收到Zhang Daming先生的求职函和Resume, 认为他不会西班牙语, 不适合做南美洲公司的销售代表)

Antelope Software Corporation

3456 Silicon Drive, San Diego 055233

Brazil

Date: Oct. 10, 2001

Zhang Daming

Dadi International Trading Co., Ltd.

56# Zhongshan Road, Chongqing 400033

China

Dear Mr. Zhang,

Your recent application for sales representative of our company in South America has been received. Your interest in Antelope Software Corporation is appreciated, and your qualifications are excellent, but I regret to tell you that we intend to hire someone who can speak Spanish. As a result, we can not offer you the position now.

Thank you for consideration of Antelope Software Corporation. We are sure that you will find a suitable position soon.

Yours,

Roger Miller

Unit2

Write invitation letters according to the given information.

1.拟写一封邀请信,邀请Black先生光临新视听系统展示会.

1)Time:2:00p.m.

2)Date: Tuesday, May 15

3)Place: the Business Exhibition Center, 12 Avenue

4)Issue: presentation of the new audio-visual system, reception party

at 3:00 p.m.

5)Writer: Henry Smith, District Sales Manager

2.作为秘书,代Black 先生回复邀请信.

a)接受邀请

b)拒绝邀请

May 2, 2001

Dear Mr. Black,

We would like to invite you to the presentation of our new audio-visual system, which will take place at the Business Exhibition Center, 12 Avenue, at 2:00 p.m. on Tuesday, May 15. There will also be a reception party at 3:00 in the afternoon. We hope that you and your colleagues will be able to attend.

We look forward to seeing you on Tuesday. Just call our office at 35646654 and we will be glad to secure a place for you.

Sincerely yours,

Henry Smith

District Sales Manager

May 8, 2001 Dear Mr. Smith,

I’m writing on behalf of Mr. Black who is delighted to accept your invitation for the presentation of your new audio-visual system at the Business Exhibition Center on Tuesday, May 15.

He’ll be looking forward to seeing you then.

Sincerely yours,

Sharon Kane

Secretary

May 8, 2001 Dear Mr. Smith,

I am writing on behalf of Mr. Black. Thank you very much for your kind invitation to the presentation of your new audio-visual system at the Business Exhibition Center, on Tuesday, May 15.

Unfortunately, Mr. Black will be engaged on that day, and therefore, with much regret, will not be able to attend the presentation.

He hopes it will be a great success.

Sincerely yours,

Sharon Kane

Secretary

Unit3

Write a notice according to the given information.

以英语系的名义拟写一张要求涉外文秘专业(International Secretary)学生听外籍教师Jeffrey Linton 作“Principles on Secretarial Work”讲座的告示。

1)Time: 7:30 p.m.

2)Date: Friday

3)Place: Lecture Hail

4)Speaker: Jeffrey Linton

5)Topic: Principles on Secretarial Work

Unit4

Write a memo according to the given information.

Date: Dec. 10, 2001

1.To: Ellen Huang, Secretary

2.From: Phillip Xu, Export manager

3.Subject: Inquiring Payment

4.Message: a. inquiry about payment of a certain exported

product(order No. PG567) to Japan

b. ask the secretary to pass on the message to the sales representative there

c. express wishes to know the result promptly

Unit5

Write a farewell speech based on the information given

You are saying goodbye toMr.Bell, who is leaving your company. Introduction: on behalf of the company, say a few words toMr.Bell. Looking back: Mr.Bellhas worked in the company for five years. Personal quality: kindness, diligence, patience

Expressing thanks and wishes: thank him for everything he done for the company, wish him the very best for the future

Ladies and gentlemen,

I am greatly honored to be here to say a few words on behalf of our company to our friend,Mr.Bell, who is going to leave us soon.

First of all, let me remind you of the precious days Mr.Bell has been with us during the past five years. Mr.Bell has worked very hard for our company and contributed a lot to the development of our company. We are all deeply impressed by his kindness, diligence and patience.

It is hard for us to say good-bye to Mr.Bell, though we have to.

I hope thatMr.Bell will enjoy his family life after he goes back to the USA. Again I would like to express my sincere thanks to Mr.Bellfor everything he has done for the company and wish him the very best in the future.

文秘英语教案1-1

案首

Knowing Career Warm-up activity Matching Are you really preparing for the hunting? What kind of preparation should you do before you start your job interview? Listed below are some things you need to get ready or familiar before your job interview. Try to match 1.certificate a.求职简历 2.job vacancy b.求职信 3.prospective employer c.毕业文凭 4.job duties d.证书 5.requirements for applicants e.职位空缺 6.major competitor f.招聘广告 7.major market g.潜在招聘方 8.want ad h.应聘条件 9.diploma i.应聘表 10.cover letter j.工作职责 11.application form k.主要市场 12.reasons for hiring l.主要竞争公司 13.corporate culture m.招聘原因 14.curriculum vitae n.企业文化 15.telephone screening o.电话筛选 16.shortlist p.最后候选人名单 Key to answers: 1. d 2.e 3.g 4.j 5.h 6.l 7.k 8.f 9.c 10.b 11.i 12.m 13.n 14.a 15.o 16.p II. Introduction to the topic Questions for students to discuss: 1. What do you want to do after graduation? 2. What should an employee do to hunt a job? 3. Have you ever experienced hunting a part-time job?

人教版高中英语必修三 第一单元词汇与短语

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