商务英语写作课件 Unit 7 Order

Unit 7 Orders, Acceptance and Rejections订单、接受和回绝● Outline: Orders 订单 Acceptance 接受 Rejections 回绝 ● Main Points:Orders 订单 Order lettersOrder letters are common form of correspondence for obtaining equipment, service and supplies. Usually, business uses an order form to obtain goods from suppliers. When writing an order letter, you must include all the specifics necessary to complete the order to your satisfaction.You should use the listing format of the order form as a guide to giving information about the following matters:Name of commodity, model number, size, color, or any other relevant information, Quantity, Date and method of shipment, Price per item, Packing, paymentIn order to make your order a definite offer, the outline for routine order letters should be deductive:1. Use direct language in the first sentence. state” please ship”, “ please send”, “we would like to order”, “we would like to purchase” to assure the seller of your definite purchase.2. Describe what you want exactly. Indicate the catalog numbers, sizes, colors, prices, specifications, and all other relevant information.3. Present the terms of payment and the shipping instructions. Indicate when, where, and how the order is to be executed.4. . Close the letter with a confident expectation of delivery. ( You also can show your interest in other products .)(sample )A repeat order for one or two kinds of goods Dear sirsPlease send us your milky White Chocolates as stated in your current winter catalog. We would like to purchase ten casesof Milky White Chocolate Mints, 12-ounce packages, 24 packs per case, catalog No. 15c-123, at the price of US$ 10.59 per case and fifteen cases of Milky White Chocolate Bars, 6-ounce bars, 24 bars per case, catalog No.18c-256, at the price of US$ 15.89 per case.Please mail these items by air freight as we need them by 20th December and charge the amount to our Account No.018325585.If it is convenient, please include with the delivery a few samples of your new chocolate products, as you did with the past th ree years’ orders. The samples help convince our customers to buy your delicious products. Regards Sample 2:Dear Mr. WarnerThank you for your catalogue with price list for meats you supply to our region. Since we do not have one of your purchase order forms, we are sending you the following trial order for mutton and beef:Please note that our 300 kilo order meets your requirement for a 10% discount and the total price reflects that reduction. We expect shipment by May 20 and payment will be made within 30 days by bank transfer after receipt of your goods. Please notify us of receipt and acceptance of our order. RegardsSample letter 3: P64A trial order of canned fish Dear sirs,Thank you for your letter of May 8, together with a parcel containing some samples of canned fish.Being satisfied with the quality of the product and the prices you quoted, we shall be pleased if you forward 15,000 cans of same, as per the particular s in our order No. 166 enclosed.According to your request, a Letter of Credit to the amount of invoice, ￥150,000, was faxed to you through the London Bank, Ltd.This is only a small trial order, but, if satisfactory, we shall be able to place larger and regular orders with you. Yours sincerely, XXXas per: 按照, 根据 as per usual照常, 一如往常 As per sample与样品相符、按照样品 as per schedule 按原定进度Particular: [常作复数] (消息或情报等的)详情；细目 Your mother must be anxious to know the particulars. 你的母亲一定急于了解详情。

Unit 7 Order and Contract第七章订单与合同Part Three Other Commonly Used Expressions and SentencesTypical Sentences1. We have now seen the samples and are prepared to order 50000 pieces as a trial. (我们现已看过样品，并预备试订5万件。

)2．We are pleased to find that your material appears to be of fine quality. As a trial, we are delighted to send you a small order for 2500 dozen rubber shoes. (我们很高兴发现贵方用料品质优良。

现寄去2500打胶鞋的小额订单以作试购。

)3．With reference to the goods you ordered, we have decided to accept your order at the same price as that of last year. (关于贵方订购的货物，我们决定按去年价格接受贵方订单。

) 4．We have pleasure in informing you that we have accepted your order No. 234. (我们很高兴地告知已接受贵方第234号订单。

)5．As the goods you ordered are now in stock, we will ship them without fail as early as possible. (因为贵方所订货物尚有库存，本公司将一定尽快发货。

)6. Unfortunately, your order for goods model No. 84 is now out of stock, but we recommend No.85 as a substitute which is very close to your choice in quality though slightly higher in price. (很抱歉，贵方所订购的84型产品目前已无存货，故推荐85型产品。